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Academic Affairs and Research

02-01---Patents

ASU System Policy


Effective Date: December 7, 2012; Revised December 5, 2014

Subject: Patents


1. Purpose

Arkansas State University will secure ownership of and protect both the
Originator’s and the University’s interests in patentable inventions or discoveries.

2. Definitions.

A. Arkansas State University. Arkansas State University (ASU) means all
the campuses within the Arkansas State University System, now and in the
future.

B. Originator. Originator means any ASU employee or student who in the
course of Scholarly Production makes an invention or discovery that is
subject to being patented.

C. Scholarly Production. Scholarly Production means any research,
creative activity, or development activity which is directly related to the
duties and responsibilities for which an employee or student has been
compensated by or through ASU or for which the employee or student
makes more than incidental use of facilities owned, operated, or controlled
by ASU to create the Scholarly Production. The receipt of student financial
aid, except for financial aid provided for the purpose of conducting
research, creative activity, or development activity, does not constitute
student compensation.

D. Incidental Use. Incidental use means occasional utilization of University
facilities for limited amounts of time. The use of routinely available office
equipment, including computers and commercially available software, and
routinely available reference materials constitutes incidental use when used
occasionally for limited amounts of time.

E. Patent. Patent means that bundle of legal rights which protect inventions
or discoveries.

F. Patentable Inventions or Discoveries. Patentable Inventions or
Discoveries shall be defined as set out in the current United States Code.
Patentable Inventions or Discoveries include any new and useful process,
machine, manufacture, or composition of matter, or any new and useful
improvement thereof.






G. Moment of Creation. Moment of creation means that point in time when a
Patentable Invention or Discovery is first conceived or recognized by the
Originator.

H. Royalty-Free License. Royalty-Free License means a non-exclusive,
nontransferable license for ASU’s unrestricted use of the Patentable
Invention or Discovery for noncommercial educational or research
activities, the license being without royalty payments.

I. Net Income. Net Income means the gross income received by the owner
of the patentable invention or discovery less the costs for
commercialization, patenting, licensing, or obtaining legal protection for the
invention or discovery. Salaries or overhead for the Originator or any staff
shall not be deducted when calculating Net Income.

J. Sponsored Research. Sponsored Research means Scholarly
Production for which ASU has received external or provided internal
monetary support.

K. Facilities. Facilities means buildings, equipment, software, reference
materials, or other resources provided for the use of students, faculty, and
staff but not generally available to the public.


3. Arkansas State University Patent Policy


Arkansas State University is committed to securing immediate ownership of
Patentable Inventions or Discoveries created by employees and students in the
course of their Scholarly Production at the University. ASU will work with the
Originator to commercialize Patentable Inventions or Discoveries to the mutual
benefit of the Originator, ASU, and the public. In order to insure that ASU is
granted immediate ownership, Originators, as a condition of employment or
enrollment, do hereby, make an immediate assignment of all ownership rights in
Patentable Inventions and Discoveries to ASU effective at the moment of creation.
To document the immediate assignment required by this policy, Originators also
execute a Written Assignment as set out below.


4. Process

A. Written Assignment
As a condition of employment or enrollment, employees and students will
confirm in writing at the time of Disclosure their immediate assignment as
an Originator of all Patentable Inventions or Discoveries to ASU effective at
the moment of creation.

B. Disclosure

All Originators shall furnish a full and complete disclosure of any Patentable
Invention or Discovery immediately after the moment of creation to the
office designated by the chancellor of that campus to manage research and
technology transfer.

C. Review of Disclosures

Each chancellor shall designate a person responsible on that campus for
reviewing disclosures who will recommend one of three possible actions
following his or her review. ASU may:

1. Retain all ownership rights and develop the Patentable Invention or Discovery for commercialization at ASU’s discretion;
2. Assign all rights to the Originator but retain a Royalty-Free License;
or
3. Assign all rights to the Originator.

D. Development.
The owner of the Patentable Invention or Discovery bears the responsibility
and financial burden of developing and marketing the invention or discovery
and all legal fees and other costs related to obtaining and maintaining
patent protection, unless otherwise negotiated.

If ASU does not furnish notice of intent to retain ownership rights of the
Patentable Invention or Discovery within ninety (90) days after disclosure,
the Originator may request that ASU transfer its rights subject to the
retention of a Royalty-Free License or assign all rights to the Originator.
ASU shall respond within thirty (30) days to the request of the Originator
designating which of the three actions in 4.C. will be taken.

If ASU does not file a provisional patent within one (1) year of furnishing
notice of intent to retain ownership rights of the Patentable Invention or
Discovery, ASU shall assign all rights to the Originator if the Originator so
requests.

If ASU chooses to patent an invention or discovery but takes no steps within
two (2) years of disclosure to develop the invention or discovery
commercially, the Originator may request that ASU transfer its rights
subject to the retention of a Royalty-Free License or assign all rights to the
Originator. ASU shall respond within thirty (30) days to the request of the
Originator designating which of the three actions in 4.C. will be taken.

E. Distribution of Income

In consideration of the provision of facilities or compensation by ASU to
allow Originators to create Patentable Inventions or Discoveries and in
consideration of disclosure and immediate assignment of Patentable
Inventions or Discoveries by Originators to ASU, Net Income from the
commercialization of a Patentable Invention or Discovery will be distributed
as follows:
1. For the first ten thousand dollars ($10,000.00) of Net Income, the
Originator, Originator’s heirs, successors, or designee shall receive
eighty-five percent (85%) of that Net Income with the remaining
fifteen percent (15%) belonging to the ASU campus at which the
Originator is or was employed or enrolled.
2. Once the ten thousand dollar ($10,000.00) plateau has been
reached, Net Income up to two million dollars ($2,000,000.00) will be
divided fifty percent (50%) to the Originator, Originator’s heirs,
successors, or designee with fifty percent (50%) belonging to the
ASU campus at which the Originator is or was employed or enrolled.
3. Once the two million dollar ($2,000,000.00) plateau has been
reached, Net Income will be divided forty percent (40%) to the
Originator, Originator’s heirs, successor, or designee with sixty
percent (60%) belonging to the ASU campus at which the Originator
is or was employed or enrolled.

Net Income will be distributed on an annual basis with payments being
made within sixty (60) days after the end of a calendar year in which Net
Income from the invention or discovery have accrued.

F. Sponsored Research

Rights to Patentable Inventions or Discoveries produced as a result of
Sponsored Research, including research sponsored by the Arkansas State
University Research and Development Institute, Inc., are determined by the
contractual or grant agreements negotiated between ASU and the sponsor.
Federal law controls the disposition of inventions or discoveries made while
utilizing federal funds. ASU must comply with all federal laws and agency
regulations regarding ownership of inventions or discoveries, including
obtaining immediate assignment of ownership rights from the Originator.

(Adopted by the Arkansas State University Board of Trustees on December 5, 2014,
Resolution 14-52. Supercedes policy approved on December 7, 2012, Resolution
12-40, which superceded all sections addressing Patents in the Intellectual Property
Policy adopted on February 25, 2005. All remaining sections of the Intellectual Property
Policy continue in full force.)

02-02---Misconduct in Research

ASU System Policy


Effective Date: May 4, 2012


Subject: Misconduct in Research

 

1. Purpose
In recent years, well-publicized cases of misconduct in university research,
including fabrication of results, plagiarism, and misrepresentation of findings
have aroused concern among research institutions, individual investigators,
sponsors of research, professional societies, and the general public. Although
verified instances of such dishonest behavior are relatively rare, they raise
serious questions about the integrity of the research process and the stewardship
of public and private research funds. Institutions of higher education, in
particular, enjoy a centuries-old tradition of integrity and objectivity, and cases of
dishonesty in research by members of the university community must be dealt
with carefully and thoroughly if the institution is to merit continued public
confidence and trust.
Certain federal agencies have issued directives requiring awarding institutions to
establish procedures for inquiry into, and investigation of, alleged or apparent
misconduct in scientific research conducted, funded, or regulated by these
agencies. Misconduct in research outside scientific field is equally serious.
Accordingly, the following policy is established to apply to all instances of alleged
or apparent misconduct in research conducted at any campus of the Arkansas
State University System.
The policy applies to all research conducted by faculty, staff members, or
students of Arkansas State University System.

2. Definitions

For the purpose of this policy, the following definitions will be employed:

Misconduct. Misconduct will be defined in accordance with the definition
required or provided by the agency funding the research. In the event that the
funding agency does not require or provide a definition of misconduct, or in the
event that the research is not funded by an agency, misconduct is defined as: (1)
fabrication, falsification, plagiarism, or other serious deviation from accepted
practices in proposing, conducting, or reporting the results of research; (2)
material failure to comply with university or sponsoring agency requirements
affecting the conduct of research; or (3) failure to meet other material legal
requirements governing research activities.

Inquiry. An inquiry is an informal review of an allegation of misconduct in
research for the purpose of determining whether there is reasonable cause to
believe that a university employee or student has engaged in such misconduct.

Investigation. An investigation is an in-depth review of an allegation of
misconduct in research for the purpose of determining whether or not a university
employee or student has engaged in such misconduct.

3. Arkansas State University System Misconduct in Research Policy

The Arkansas State University System will act vigorously to discourage and
detect misconduct in research; will take appropriate disciplinary action against
any of its employees or students who engage in such misconduct, as revealed by
a careful investigation; and will inform and cooperate with those agencies
sponsoring research that appear likely to have been affected by such
misconduct.

Any individual who believes that he or she has knowledge of an act of
misconduct in research by an Arkansas State University employee or student is
responsible for communicating this information to the coordinator of organized
research for that campus or the Office of the Chancellor. The coordinator of
organized research for that campus, or the Chancellor’s designee, shall conduct
an inquiry and, if warranted, an investigation into the allegation in accordance
with that campus’s operating procedure. Each campus within the ASU System
shall create, utilize, and enforce an operating procedure for inquiry into and
investigation of allegations of research misconduct.

(Revised May 4, 2012, Resolution 12-12. Adopted by the Arkansas State University
Board of Trustees on June 23, 2009, Resolution 09-26, supercedes the Misconduct in
Research Policy of October 11, 1990, and revisions of December 16, 1992.)

02-03--Human Research

Arkansas State University - Jonesboro


Effective Date: 07/01/91


Number: 02-03


Section: Research and Academic Affairs


Subject: Human Research


Persons conducting research at Arkansas State University are required to maintain high
ethical standards in their treatment of human subjects. All researchers must abide by
the basic ethical principles specified in the Belmont Report including (a) equitable
selection of subjects; (b) voluntary, informed consent from subjects; (c) minimization of
acceptable risk; and (d) confidentiality in maintaining reporting research data. Individual
researchers are also required to follow the ethical standards established for human
research in their respective academic disciplines.


Under the terms of this regulation, any systematic activity involving the collection and/or
analysis of data on human subjects for the purpose of advancing generalizable
knowledge qualifies as human research, unless this activity is specifically exempted by
current Federal regulations. Collection of information on students for routine educational
or administrative purposes does not constitute human research, nor does course work
assigned to students for the sole purpose of demonstrating established methodologies.


Arkansas State University will maintain an Institutional Review Board for the Protection
of Human Subjects (IRB). The IRB has the authority to review any research project
involving human subjects that is associated with the university in any way. Based upon
ethical considerations, the IRB can approve, require modification, suspend or terminate
any research project under its jurisdiction. The final determination of whether or not any
research project constitutes human research, and whether research procedures are
ethical, will be made by the IRB.

02-04--Faculty Replacement - Illness and Emergency

Arkansas State University - Jonesboro
Effective Date: 07/01/91
Number: 02-04
Section: Research and Academic Affairs

Subject: Faculty Replacement - Illness and Emergency


Situations which require replacement of faculty due to illness or emergencies are
considered on a case-by-case basis by the Provost. Arrangements should, whenever
possible, be made prior to surgery or related medical treatment.

02-05-- Extra Compensation for Faculty

Arkansas State University - Jonesboro
Effective Date: 11-15-11
Number: 02-05
Section: Academic Affairs
Subject: Extra Compensation for Faculty

The salary of full-time faculty members, chairs of academic departments, and directors
at Arkansas State University is considered as compensation for all regular assigned
activities performed in the areas of teaching, research, administration, or service for or
in the name of the university. However, the University is aware that these individuals
may be called upon from time to time to perform additional tasks which are above and
beyond their assigned responsibilities. Full-time faculty members, chairs of academic
departments, and directors may be approved to receive additional compensation for
assuming such responsibilities. Exceptions to this guideline must be approved by the
Chancellor of the University. Activities eligible for extra compensation under this
guideline are of two types and all must be self-supporting activities.

Type I. Non-credit activities funded from sources other than the University budget

1. Instructional: courses, workshops, seminars, in-service training, and similar
activities.
2. Other: service activities, research assignments, consultation, collaborations, or
creative works.
Type II. Off-campus credit courses
General restrictions are applicable to both types:

1. The dean or supervisor must certify that the individual is working a full load and
that the activity for which additional compensation is recommended is beyond the
normal expectations of the position.
2. The task for extra compensation shall not interfere in any way with the regularly
assigned teaching, research, service, advising, or administrative responsibilities
of the individual, as certified by the dean/department chair/supervisor. Classes
shall not be missed in order to engage in these activities.
3. A request for extra compensation must be approved in advance of the activity by
the dean/department chair/supervisor and the appropriate vice chancellor.
4. Extra compensation will not be allowed when a conflict of interest is involved.

Restrictions which apply to Type I activities only are:

1. Regularly assigned activities of one's primary department or a department in the
same college do not qualify for additional compensation.
2. Activities must be self-supporting.
Restrictions which apply to Type II Activities only are:
1. A faculty member is limited to one off-campus credit course per contract period
for extra compensation. Budgeted university funds may be used for this purpose.
(During summer sessions, individuals are limited to a total teaching load of six
credit hours per five-week session, including both on- and off-campus courses.)
2. Monthly line-item maximum salaries may not be exceeded because of payments
resulting from extra compensation.
3. The stipend which may be paid for teaching off-campus credit courses may be
revised periodically by the Provost and the Vice Chancellor for Finance and
Administration and will be limited by the line-item maximum salaries for each
rank.

Compensation under this guideline shall be governed by the following:

1. Stipends for extra compensation for both Type I and Type II Activities must be
paid at the regular pay period for the time period in which the work is performed.
That is, compensation may not be paid during the summer or an interim period
for service performed during the academic year.
2. The maximum extra compensation that a faculty member can receive during a
contract period for both Type I.A. and I.B. activities is limited to twenty (20)
percent of the individual's contracted salary. The maximum extra compensation
that a faculty member can receive during the summer for both Type I.A. and I.B.
activities is limited to twenty (20) percent of the individual's salary for a full-time
summer teaching load.
3. The maximum amount which may be paid as extra compensation for Type I.A.
activities IS NOT LIMITED by the individual's line-item maximum salary.
4. The maximum amount which may be paid as extra compensation for Type I.B.
activities IS limited by the individual's line-item maximum salary.
Reviewed 11/15/2011.

02-07--Departmental Challenge Exams

Arkansas State University - Jonesboro
Effective Date: 07/01/91
Number: 02-07
Section: Academic Affairs
Subject: Departmental Challenge Exams

Various academic departments administer challenge examinations in specific courses
or on certain subject matter areas upon the request of students enrolled in courses at
the University. An official form, Request for Credit by Examination, from the Registrar's
Office must be completed by the student, and the student must pay a nonrefundable fee
for each examination. Challenge examinations must be taken prior to the student's last
enrollment preceding graduation.

Credit by departmental challenge examination is not awarded for courses the student
has already completed, courses less advanced than those already completed, or
courses for which a CLEP examination exists.

Note: Arkansas Act 88 of 1979 - Nursing Students. Arkansas ACT 88 of 1979 provides
opportunity for nursing students to obtain college credit by examination. A registered
nurse (R.N.), may transfer/challenge up to sixty (60) semester hours credit. A licensed
practical nurse (L.P.N.) may challenge up to thirty (30) semester hours credit. Confer
with the Dean of the College of Nursing and Health Professions for more information.
Reviewed 11/15/2011.

02-08 --Residency Regulations

Arkansas State University - Jonesboro
Effective Date: 08/12/97
Number: 02-08
Section: Academic Affairs
Subject: Residency Regulations


The purpose of these recommendations is to enable the administrative officers of the
Arkansas state-supported colleges and universities to make comparable decisions in
classifying students as "in-state" or "out-of-state" and to accord fairness and equity to
the students and at the same time to protect the interests of Arkansas higher
educational institutions, and that of Arkansas taxpayers, from unfounded claims
advanced for the purpose of evading payment of proper charges for educational
services.
1. No student shall be admitted to a state-supported college or university in
Arkansas and be classified as an "in-state" student for student fee purposes
unless he or she is a bona fide domiciliary of Arkansas and has resided in this
state in that status for at least six consecutive months prior to the beginning of
the term or semester for which the fees are to be paid.
2. An out-of-state student enrolled for a full, or substantially full, program of courses
or credits at an educational institution is considered to be in Arkansas primarily
for the purpose of attending school and not for the purpose of establishing in
good faith a true, fixed and permanent home constituting an Arkansas domicile.
Continued presence in Arkansas during vacation periods or during a period or
periods when not enrolled in an educational institution, where any one such
period does not extend for at least 6 continuous months, shall not justify
reclassification to an in-state student status.
3. Initial classification as an out-of-state student shall not prejudice the right of that
student to be reclassified thereafter for following semesters or terms of
enrollment as an in-state-student, provided he or she has actually acquired a
bona fide Arkansas domicile and has resided in Arkansas thereafter for six
continuous months duration as such domiciliary prior to his or her reclassification
by a college or university. In similar manner, an in-state student shall be
reclassified for future semesters and terms where his or her domicile is moved to
some other state.
a. For Arkansas college and university purposes, a local domicile, together
with residing here as such for six continuous months or more, is acquired
through Arkansas coming to be one's home and his residence as
distinguished from a temporary sojourn in Arkansas as a student, and
involves the probability of remaining in Arkansas beyond graduation

b. The single fact of residence in Arkansas for at least six continuous months
of attendance as a student enrolled in an Arkansas state-supported
college or university or in any other colleges or universities in Arkansas,
neither constitutes nor necessarily precludes the acquisition of a basis for
reclassification, but is a factor to be considered.
4. The responsibility for registering under a proper classification for this purpose is
placed upon the student, and it is the duty of each student at each time of
registration, if there be any question of his or her proper classification or
reclassification for fee purposes, to raise the question of his or her status with the
registrar's office in order to have such question settled by the registrar.
a. Any classification initially on enrolling and re-enrolling in a college or
university, or any reclassification, made or concurred in by the registrar
may be appealed for review and determination to the designated
administrative person who, in his discretion, shall conduct informal
hearings, receive evidence, and make an investigation as may be
appropriate so that he may render a decision with notice thereof to the
affected student.
b. Written notice of such appeals procedure shall be provided to each
student raising the question of his or her status with the registrar.
5. A student from outside of Arkansas shall have the burden of establishing by proof
any claim that he or she is entitled to be treated as an in-state student for fee
purposes, and evidence to that effect must be presented in writing, verified under
oath by the student. Mere self-serving claims of local domicile and duration of
stay are of little weight. A student who knowingly gives erroneous information in
an attempt to evade payment of out-of-state fees shall be subject to dismissal
from a college or university. 

DEFINITIONS AND REGULATIONS
1. "Domicile", in order to constitute one an "in-state" student, means that Arkansas
is the legal home and place of permanent living of such student for all purposes,
and that the intention to make one's permanent home here has been manifested
objectively by good faith acts, and that mere physical presence here is alone
insufficient. In this sense, domicile is the equivalent of a legal residence. The rule
requires that a domiciliary of Arkansas be also physically present in such
domiciliary status in Arkansas for at least six continuous months prior to
recognition of that status for fee purposes.
2. For purposes where the student's status is dependent upon the domicile and
place of residing of his or her parent or parents, the definition in (1) above shall
govern the determination of domicile of the parents. Neither the mere fact of
presence in Arkansas with his or her children while the latter are attending a
college or university of some other educational institution or institutions in
Arkansas, nor the mere ownership of property located in Arkansas is sufficient
proof of such local domicile and place of residing, but are to be considered
together with all pertinent circumstances.
3. The domicile and legal residence of a minor student is the same as:
a. That of the parents or surviving parent; or
b. That of the parent to whom custody of the minor has been awarded by a
divorce or other judicial decree; or
c. That of the parent with whom the minor in fact makes his home, if there
has been a separation of parents without judicial award of custody; or
d. That of an adoptive parent, where there has been alegal adoption, even
though the natural parents or parent be living; or
e. That of a "natural" guardian, such as grandparent or other close relative
with whom the minor in fact makes his home, where the parents are dead
or have abandoned the minor.
4. Appointment of a guardian in a state outside of Arkansas will attribute the
domicile of the minor student to that of his or her out-of-state guardian.
Establishment of guardianship or adoption for the purpose of evading fees will
not be recognized.
5. A minor emancipated by the law of his domicile or on reaching the legal age of
majority has the power which any adult has to acquire a different domicile and a
different place of residing; however, his prior domicile of origin continues until he
clearly establishes a new one. Marriage constitutes emancipation of minors, both
male and female.

Note: Act 892 of 1975 states:
All persons of the age of eighteen (18) years shall be considered to have reached the
age of majority and be of full age for all purposes, and until the age of eighteen (18) is
attained, they shall be considered minors. Any law of the State of Arkansas which
presently requires a person to be of a minimum age of twenty-one (21) years to enjoy
any privilege or right, or to do any act, or to participate in any event, election or other
activity, shall be deemed to require that person to be of a minimum age of eighteen
years; except that this Act shall not repeal, amend or otherwise affect any existing laws
concerning or in any way relating to beer, wines, spirituous, vinous, or malt liquors, or
other alcoholic beverages, and the sale thereof to persons under twenty-one (21) years
of age.
 For either an adult or an emancipated minor to acquire a domicile in this state he
must have permanently left his parental home, must have established a legal
home (domicile) of permanent character in school here, and resided here for six
continuous months as an Arkansas domiciliary, and must have no present
definite intent of removing therefrom as of a time certain.
 Determination of local domicile shall be based on a review of all pertinent factors
and circumstances which collectively may reasonable be deemed to objectively
manifest a state of mind regarding domicile.
 Students living in the states bordering Arkansas who receive mail at an Arkansas
post office are not domiciliaries of Arkansas.
 If a member of the Armed Forces is stationed in the State of Arkansas pursuant
to military orders, he or she and his or her unemancipated dependents, shall be
entitled to classification as in-state for fee paying purposes.

International Students
The following guidelines are to assist University personnel in determining residency
status of nonimmigrant students. The key issue is establishing when the student has the
requisite intent to make Arkansas his or her home.
A nonimmigrant alien may establish Arkansas as his or her residence by changing his
or her immigration status from nonimmigrant to immigrant, including resident alien. In
either case, once a nonimmigrant student submits to the Immigration and Naturalization
Service his or her petition for immigrant status, the individual should be evaluated by the
same criteria as a resident from another state who is attempting to establish Arkansas
residency. The following examples should help in making appropriate determinations.
Permanent Resident Alien, who has lived in Arkansas as a permanent resident alien
for five years. Immediately eligible for in-state tuition rates.
Permanent Resident Alien, who moved to Arkansas from another state less than six
(6) months ago. Eligible for consideration for in-state tuition rates at the end of six (6)
months.
Nonimmigrant Alien Student, who marries Arkansas citizen, does not petition for
immigrant status. Not eligible for in-state tuition rates.
Nonimmigrant Alien Student, who marries Arkansas citizen, petitions for permanent
resident status. Eligible for consideration for in-state tuition rates six (6) months from
date of petition.
Nonimmigrant Alien Student, petitions for permanent resident status. Eligible for
consideration for in-state tuition rates six (6) months from date of petition. In other
words, after applying for permanent resident status, the student should be evaluated by
the same criteria as a student who moved here from another state. These examples are
guidelines only. Each residency request must be considered on its own facts. As in all
cases considering in-state residency, additional documentation of year-round residence,
voter registration, place of filing tax returns, property ownership, driver's license, car
registration, marital status, and additional documentation of intent to remain should be
considered in determining whether Arkansas residency has been established.
These guidelines for international students are based on opinions from the University's
Legal Counsel.
Reviewed 11/15/2011.

02-09--Reassignment of Faculty Workload

Arkansas State University - Jonesboro
Effective Date: 07/01/91
Number: 02-09
Section: Research and Academic Affairs
Subject: Reassignment of Faculty Workload

Research, Creative Projects, Administration And Public Service Reassignment

It is the objective of Arkansas State University (ASU) to foster research, creative
activities, and public service of its faculty by providing faculty members an opportunity
for reassignment of workload from teaching.

To implement this objective, colleges should file statements of operational procedures
with the Office of the Provost. Such statements should define eligibility requirements,
proposal guidelines, the proposal review process, submission and decision timelines,
and reporting requirements. Each statement is subject to include the following
provisions:

1. Reassignments may be approved when (1) the reduction in course offering will
still permit student needs to be met, or (2) when uncommitted funds can be used
to permit the appointment of a part-time instructor to cover the section from which
the full-time faculty member is to be reassigned.
2. There should be a procedure to distribute the reassignments equitably, but
strategically.
3. Criteria should be established for awarding the reassignments to the most
deserving applicants.
4. A system of departmental and/or college committees should be established to
process applications and make recommendations to the chair and dean.
5. Proposals for reassignment must be received and processed in time to allow
orderly scheduling and staffing decisions prior to the semester in which the
reassignment is requested.
6. Faculty members who receive reassignments are required to submit reports to
the Provost after completing the assignment summarizing their achievements,
and these reports will be considered in making future reassignments.

For approval of a reassignment request under these procedures, deans should forward
the Request for Reassignment for Research, Creative Projects Administration, and
Public Service to the Provost.

For each faculty member receiving a reassignment of load from teaching, funds in an
amount proportional to the workload reassignment will be transferred from the
departmental instructional account to the departmental research, public service, or
administration account.
Adopted November 1989.
Chairing Theses
Faculty members who chair masters and specialist theses are eligible for one course
load reduction for research or other scholarly work after the completion of three (3)
theses.
Reviewed on 11/15/2011.

 

02-10--Key Provisions of Captioning & Accessibility Operating Procedure-Summary

Arkansas State University
Effective Date: August 18, 2023
Number: 10
Section: 2
Subject: Key Provisions of Captioning & Accessibility Operating Procedure-Summary

Captioning and Accessibility Operating Procedure: Summary and SGOC Document

The following 4 pages present the substantive, prescriptive provisions of Operating Procedure No. 2
10. A copy of the complete procedure, as adopted by the SGOC, follows afterward. The 4-page
document following this cover page outlines a brief rationale for the procedure, implementation, and
responsibilities of faculty and Access and Accommodations. The SGOC approved policy will provide
greater details.

02-12--Endowed Positions

Arkansas State University - Jonesboro
Effective Date: 06/24/2025
Number: 02-12
Section: Academic Affairs and Research
Subject: Endowed Positions

Policy on the Nomination, Appointment, Evaluation, and Renewal of Endowed
Positions

1. Purpose

This policy outlines the procedures for the nomination, appointment, evaluation,
renewal, and termination of endowed academic positions, as well as the financial and
administrative processes associated with such appointments.

2. Nomination and Appointment

Candidates nominated for endowed positions must demonstrate a consistent record of
excellence in scholarship, teaching, and service, in alignment with the purpose and
intent of the donor.
Initial appointments are made upon nomination by a dean to the Provost. Final approval
rests with the Office of the Provost. Upon approval, the appointment must be confirmed
through a formal letter of appointment issued annually, outlining the terms and
expectations associated with the endowed position.

3. Evaluation

Each individual holding an endowed position will undergo regular evaluation to ensure
they continue to meet the high standards associated with the role. The evaluation will
focus on performance in scholarship, teaching, service, and any additional criteria
specified in the endowed position agreement.
Evaluations are conducted by the dean and reviewed in conjunction with the Office of
the Provost. Feedback may also include input from faculty committees, department
chairs, or other relevant stakeholders.

4. Renewal and Termination

Endowed positions are subject to a formal review annually. During this review, the
individual’s performance will be evaluated as described above. Based on the results,
the individual may either be reappointed for an additional term or the position may be
terminated.
Additionally, a formal letter of renewal or non-renewal will be issued by the Office of the
Provost following each review cycle.
If it is determined that the individual has committed misconduct during their term, the
position may be terminated prior to the scheduled renewal review.

5. Financial Management of Endowed Funds

The availability of funds for endowed positions is determined by the Arkansas State
University System Foundation. Endowment funds must meet the criteria for being
deemed "spendable" before any disbursement may occur. Spendable funds are defined
in accordance with Foundation policy, which includes consideration of fund earnings,
preservation of the principal, and compliance with donor intent and relevant legal
guidelines.

Only when endowed funds have been officially designated as spendable by the ASUS
Foundation may they be allocated to support salary supplements, research, or other
approved uses associated with the endowed position.

 


Last revised 6/24/2025