# 02-12--Endowed Positions

**Arkansas State University - Jonesboro   
Effective Date: 06/24/2025   
Number: 02-12   
Section: Academic Affairs and Research   
Subject: Endowed Positions**

**Policy on the Nomination, Appointment, Evaluation, and Renewal of Endowed**   
**Positions**

1\. Purpose

This policy outlines the procedures for the nomination, appointment, evaluation,   
renewal, and termination of endowed academic positions, as well as the financial and   
administrative processes associated with such appointments.

2\. Nomination and Appointment

Candidates nominated for endowed positions must demonstrate a consistent record of   
excellence in scholarship, teaching, and service, in alignment with the purpose and   
intent of the donor.   
Initial appointments are made upon nomination by a dean to the Provost. Final approval   
rests with the Office of the Provost. Upon approval, the appointment must be confirmed   
through a formal letter of appointment issued annually, outlining the terms and   
expectations associated with the endowed position.

3\. Evaluation

Each individual holding an endowed position will undergo regular evaluation to ensure   
they continue to meet the high standards associated with the role. The evaluation will   
focus on performance in scholarship, teaching, service, and any additional criteria   
specified in the endowed position agreement.   
Evaluations are conducted by the dean and reviewed in conjunction with the Office of   
the Provost. Feedback may also include input from faculty committees, department   
chairs, or other relevant stakeholders.

4\. Renewal and Termination

Endowed positions are subject to a formal review annually. During this review, the   
individual’s performance will be evaluated as described above. Based on the results,   
the individual may either be reappointed for an additional term or the position may be   
terminated.   
Additionally, a formal letter of renewal or non-renewal will be issued by the Office of the   
Provost following each review cycle.   
If it is determined that the individual has committed misconduct during their term, the   
position may be terminated prior to the scheduled renewal review.

5\. Financial Management of Endowed Funds

The availability of funds for endowed positions is determined by the Arkansas State   
University System Foundation. Endowment funds must meet the criteria for being   
deemed "spendable" before any disbursement may occur. Spendable funds are defined   
in accordance with Foundation policy, which includes consideration of fund earnings,   
preservation of the principal, and compliance with donor intent and relevant legal   
guidelines.

Only when endowed funds have been officially designated as spendable by the ASUS   
Foundation may they be allocated to support salary supplements, research, or other   
approved uses associated with the endowed position.

  
Last revised 6/24/2025