Alumni Database
It shall be the responsibility of the Office of Advancement Services to maintain information on former students as accurately as possible. Such information includes address, telephone number, place of employment, degree earned, year of graduation and other pertinent directory and/or demographic information regarding alumni.
To assist in this process, any department on campus that receives updated information on former students should forward this information to the Office of Advancement Services.
To ensure that all information on alumni is as current as possible, no separate data bases should be maintained by campus entities. Departments and other organizational units desiring to communicate with their alumni constituencies should request up-to-date information from the Office of Advancement Services, segmented by specific needs, each time a communication is to take place.Effective Date: 07/01/91 Number: 06-01 Section: University Advancement Subject: Alumni Database

Release of Alumni Information
Directory-type information on alumni shall be made available by the Office of Advancement Services at the request of organizations or units within the university desiring such information for university- related purposes. Such information may be in the form of lists, labels, or word-processing files.
The Vice Chancellor for University Advancement must give prior approval for the release of any information to be used for solicitation purposes.
Alumni information will not be made available for non-university groups or for activities unrelated to the University.Effective Date: 07/01/91 Number: 06-04 Section: University Advancement Subject: Release of Alumni Information