# Course Tool

Information and instructions about the AOS Program Course Tool.

# Overview of Course Tool Portal and Back End

Video Tutorial on Editing - [https://astate.mediaspace.kaltura.com/media/AOS+Course+Scheduler+-+Edit+Course+Info+and+Assign+Parent+Program/1\_f545h3ui](https://astate.mediaspace.kaltura.com/media/AOS+Course+Scheduler+-+Edit+Course+Info+and+Assign+Parent+Program/1_f545h3ui)

<span style="font-weight: 400;">SOP: Updating Course Program Associations in Slate</span>

#### **1. Access Slate and Locate Course Record**

- <span style="font-weight: 400;">Open Slate for Student Success (studentsuccess.astate.edu/manage)</span>
- <span style="font-weight: 400;">In </span>**Records - Courses**<span style="font-weight: 400;">, use </span>**Partial Match**<span style="font-weight: 400;"> to search for the course. (Subcode and Number e.g., </span><span style="font-weight: 400;">ACCT-20103 or ACCT</span><span style="font-weight: 400;">).</span>
- <span style="font-weight: 400;">Select the correct course record.</span>

#### **2. Verify Course Record**

- <span style="font-weight: 400;">Confirm course data on the dashboard. (Title, Subject Code, Course Number, Permit/Pre-req Required, and assigned Parent Programs)</span>
- <span style="font-weight: 400;">Navigate tabs:</span>
- **Course Information**



- **View and edit course information and relationships**

- **Course Schedule**



- **View/edit/delete individual course sections from the parent course**

- <span style="font-weight: 400;">Select a section (e.g., </span><span style="font-weight: 400;">10A</span><span style="font-weight: 400;">) if applicable.</span>



#### **3. Enter Edit Mode**

- <span style="font-weight: 400;">On the </span>**Course Information** <span style="font-weight: 400;">tab click </span>**Edit** <span style="font-weight: 400;">or the </span>**Paper and Pencil Icon.**

#### **4. Configure Program Visibility**

- <span style="font-weight: 400;">Locate </span>**Select Programs** <span style="font-weight: 400;">under the </span>**Programs** <span style="font-weight: 400;">section:</span>
- **View UG (checkbox)**
- **View Grad (checkbox)**



- **etc.**

- <span style="font-weight: 400;">Click checkbox to expand program lists as needed:</span>

#### **5. Select Programs**

- <span style="font-weight: 400;">In </span>**Parent Programs (multi-select list)**<span style="font-weight: 400;">:</span>
- <span style="font-weight: 400;">Use </span>**Ctrl + Click**<span style="font-weight: 400;"> to:</span>
- <span style="font-weight: 400;">Select multiple programs</span>
- <span style="font-weight: 400;">Deselect previously selected programs</span>


- <span style="font-weight: 400;">Do NOT single-click without Ctrl (this will overwrite selections).</span>
- <span style="font-weight: 400;">Repeat for:</span>
- <span style="font-weight: 400;">Undergraduate programs (UG)</span>
- <span style="font-weight: 400;">Graduate programs (Grad), etc.,</span>


#### **6. Validate Selections**

- <span style="font-weight: 400;">Confirm:</span>
- <span style="font-weight: 400;">Selected programs remain highlighted</span>
- <span style="font-weight: 400;">No unintended deselection occurred</span>

- <span style="font-weight: 400;">Scroll through full list to verify:</span>
- <span style="font-weight: 400;">Required programs are selected</span>
- <span style="font-weight: 400;">No extra programs are included</span>


#### **7. Save Changes**

- <span style="font-weight: 400;">Click </span>**Save**
- <span style="font-weight: 400;">Refresh page to confirm list</span>

#### **8. Final Check (Optional)**

- <span style="font-weight: 400;">Navigate back to </span>**Dashboard**
- <span style="font-weight: 400;">Reopen record and verify:</span>
- <span style="font-weight: 400;">Course Information reflects updates</span>
- <span style="font-weight: 400;">Program associations are correctly stored</span>