Banner Security and Access

When access is required to Banner or related systems, the appropriate security request forms must be submitted. Instructions and forms are available on the AState Banner Security Knowledge Base. Please review the information carefully, as it outlines the different types of access available, the process for completing and submitting forms, and the approvals required. 

Banner Finance/HR/TEM Security 

Access to Banner Finance, Human Resources, or Travel and Expense Management (TEM) is requested through the Banner Finance/HR/TEM Security Request Form .

Important reminders when completing the form: 

• Complete the User Information section in full. Include A-State ID, position title, department, and supervisor. 
• Indicate the individual being replaced, if applicable. This helps copy existing access and expedites the process. 
• Provide as much detail as possible. A thorough justification and clearly specified access needs ensure a smoother approval process. 
• Confirm that all required signatures and approvals are obtained before submission to cpi-security@astate.edu.  

Banner Student Security 

Banner Student Security – Maintained by the Registrar’s Office for Banner Student module access. FERPA training is required for employees who request access to student information. Please contact registrar@astate.edu for further assistance with Banner Student security.

Important reminders when completing the form: 

• Complete all fields in full. Missing information may delay processing or approval. 
• Ensure that FERPA training has been completed prior to submission. Access to student information cannot be granted without current FERPA certification. 
• Verify that all required signatures and approvals are included before submitting the form to the Registrar’s Office. 

Common Access Needs for New Department Chairs 

The following areas of access are commonly required when a new Department Chair is appointed. Keeping these in mind when completing Banner security request forms will help ensure that the chair has the tools necessary to perform administrative responsibilities effectively. 

• Home Department/Unit Org Number 
• Banner Security Classes (commonly requested): 

• • BAN_FIN_ALL_ASU 
  • BAN_FIN_APPR_ASU 
  • BAN_FIN_BUD_INQ_ASU 
  • BAN_FIN_EPRINT_DEPT_ASU 
  • BAN_FORM_FUS_ASU 
  • BAN_HR_ALL_ASU 
  • BAN_HR_DEPT_MGR_ASU 
  • BAN_STU_ALL_ASU 
  • BAN_STU_CRS_V_ASU 
  • BAN_STU_DS_SCHED_UP_ASU 
  • BAN_STU_GRADE_V_ASU 
  • BAN_STU_REG_DS_GEN_ASU 
  • BAN_STU_REG_DS_HOLDS_UP_ASU 
  • BAN_STU_REG_TEST_V_ASU 
  • BAN_STU_REG_V_ASU 

• Finance Access: All FOAPs (Fund–Organization–Account–Program) to which the chair must be attached for viewing, initiating, or approving transactions. 
• Travel: Delegates designated to act on the chair’s behalf. 
• EPAF and Workflow: Initiator and approver/supervisor access as required.