FAQ

• Where Do I Order Office Supplies?
• Food Purchase Requests
• How Do I Deny a Requisition or Budget Transfer?
• How Do I Find a Lost Requisition?
• How Do I Process On-Campus Vendor Purchases?
• Relocation/Moving Procedure
• RFP vs Bidding
• Discounted Hotel Rates for Guests of A-State
• What are the Processes for Purchasing Technology?
• Commodity Codes

Where Do I Order Office Supplies?

Office supplies are no longer on a mandatory state contract.  ASU encourages using the preferred cooperative contract at Staples for office supply purchases.   P-Cards can be used at the Office Depot store.  

GSS/Staples, Inc:

Office Depot, Inc:

Food Purchase Requests

Food Purchase Requests:

Departments must complete the Food Purchase Request form when using state funds to
purchase food. The form is to be used for food purchases, for both on or off campus, events not
provided by Sodexo, Inc., our Dining Services vendor. The form is not required when food is
purchased using A-State Foundation or Student Agency funds.

• On-Campus facilities include all buildings on the Jonesboro campus with the exception of the Judd Hill Center.
• Off-Campus facilities include restaurants, parks, and other establishments not on the Jonesboro campus.

Sodexo must be used to cater the event when the event is held on campus.

On-Campus Official Functions

•  Food purchased for an on-campus function must be purchased through Sodexo, Inc.

•  In the event, Sodexo is unavailable, the Food Purchase Request Form must be approved by Sodexo, Inc., PRIOR to ordering from an off-campus vendor.

Required Approvals
• All food purchase requests for off-campus official functions must be approved by Sodexo, the department head, chair, dean, and vice chancellor PRIOR to the event.

FOOD FORM

Sodexo Signature is NOT required on Food Form:
• Candidate Interview meals
• Donor meals
• Official Recruit meals
• Food purchases provided by Sodexo
• Classroom experiment food
• Coffee/WATER & supplies for University guests only
• Candy for community fairs, recruitment trips, and other University functions.
*Candy for the department is not allowed.
• Meals outside of Jonesboro

Sodexo Signature Required on Food Form Prior to Event
• Food purchased for an off-campus official function in Jonesboro
• Food purchased for an on-campus official function where Sodexo is unable to provide meal.
• Athletic Team meals

How Do I Deny a Requisition or Budget Transfer?

Note: Initiators can deny their own requisitions until the last person in the approval queue approves it.

1. Click on the Self-Service Banner (SSB) icon in myCampus.
2. Click on the Finance menu.
3. Click on the Approve Documents link.
4. Click Submit Query.
5. Click on the Disapprove link for the document that needs to be denied.
6. Click on the Disapprove Document button. Once this is done you will receive an e-mail stating the document has been disapproved. You can now login to Internet Native Banner (INB) and make corrections or delete the document.

How Do I Find a Lost Requisition?

If you have been timed out in the middle of processing a requisition and forgot to write down a requisition number, please use the following steps to find your lost requisition.

1. In Banner, go to FPIREQN
2. Click on the arrow beside the word Requisition (leave the requisition field blank).
3. When the screen opens, click on the Enter Query icon to erase all the fields.
4. Tab over to the field Requestor Name and type in the wildcard (%), the last name of the initiator and then the wildcard (%) again.
5. Tab over to the Request Date field. Type in the date the requisition was entered. The date format must be: DD-MM-YYYY.
6. Click on the Execute Query icon.
7. When you locate the lost requisition, double click on the requisition number and it will open the requisition for completion.

How Do I Process On-Campus Vendor Purchases?

On-Campus Purchasing

Facilities Management

Vendor ID: 50545085

Sign Shop:
Commodity Code: 08030
Account Code: 711311 – Other Supplies and Materials
Address Type: PO Sequence 4

Description Guidelines
When entering a requisition, please provide a clear and complete description for each item.

Incorrect Example:
Name Tags

Correct Example:

• Description: Name Tags for Student Guests
• Item Text:
  Joe Doe – Valley View High School
  Jay Jones – Jonesboro High School
  Jane Doe – Bay High School
  Aliyah Garcia – Nettleton High School

Warehouse/Central Receiving:

Commodity Code - 64565 - Facilities Management Warehouse Supplies
Account Code - 711302 - Office Supplies
Address Type - PO Sequence 5

Zone Maintenance:

Commodity Code - 91041 - Facilities Management Zone Maintenance
Account Code - 710401 - Buildings and Grounds Repair and Maintenance
Address Type - PO Sequence 6

Lock Shop:

Commodity Code - 91043 - Facilities Management Lock Shop
Account Code - 710401 - Buildings and Grounds Repair and Maintenance
Address Type - PO Sequence 1

Landscape:

Commodity Code - 91044 - Facilities Management Landscape and Grounds
Account Code - 710401 - Buildings and Grounds Repair and Maintenance
Address Type - PO Sequence 7

Motor Pool:

Commodity Code - 96217 - Bus Services
Account Code - 711701 - Other Expenses and Services
Address Type - PO Sequence 11

1. Request a quote via email from servicing department in Facilities Management.
2. Initiate a non-confirming requisition.
3. Enter Vendor ID and select the appropriate PO Address Type for the servicing department.
4. Select Document Text from the Related menu and enter the following:
   1. Enter the name of the servicing department employee that provided the quote.
   2. Enter the contact person, phone number, email address, and location (building and room).
5. Enter Commodity Code from the list above.
6. Enter the specific Description beginning with a noun (Example: Paper copy 8.5x11-10 reams).
7. Select Item Text from the Related menu to enter additional information about the commodity.
8. Tax Group 'NT' is defaulted in, do not change it.
9. Enter the Quantity.
10. Enter the Amount from the quote.
11. Repeat steps 5-10 for each additional item. Each item will need a separate Commodity record.
12. Write the requisition at the top of the quote received from Facilities Management via email.
13. Send quote to procurement@astate.edu.
14. Procurement will process the requisition and complete a purchase order. The PO will be sent to Facilities Management and the initiator.
15. Once the servicing department provides the good or services, the Work Order Center submits a work order as an Invoice to the department and Accounts Payable (AP).
16. The initiator will verify the Invoice information and process a receiving document for the item(s) in Banner.
17. Accounts Payable will process the payment to pay the servicing department in Facilities Management.

For related questions, please see the Facilities Management web site or contact the Work Order Center at x2067.

For any Procurement related questions, please contact Procurement Services at x2028.

****************************************************************************

Procurement Services is no longer accepting requisitions for the Facilities Management Sign Shop.

All Sign Shop purchases must now be processed internally using the Sign Shop Request Form, available at the following link:
Sign Shop Request Form

Please use this form for all future requests.

Printing Services

Vendor ID: 50007261

Use the following Commodity Codes:

Business Cards - 96607
Letterhead - 96651
Envelopes - 96631
Other Printing - 96676

1. Override the generic commodity code description with the specific description. Printing Services descriptions should begin with what you are purchasing.  Enter the quantity in the description line. 

   (Envelopes, Letterhead, Brochure, Flyer, Business Cards, Poster, Binding, Flip Cards, and Manuals)

   (Example: Business Cards for Dr. Doe Qt. 250)

2. Enter the quote/job ticket number in Document Text.
3. Do NOT use symbols such as @, #, %, & or abbreviate your description.
4. Any additional information for line items should be entered in Item Text.
5. Enter 'NT' in Tax Group field.
6. Email a copy of any back-up work (with the requisition number written on top) to procurement@astate.edu. 
7. Procurement will process the requisition and complete a purchase order. Procurement will email a copy to A-State Printing Services and an email attachment to the requesting department.
8. Once the goods are delivered, the requesting department must receive in Banner.

Please see the A-State Printing Services web site for prices and estimates.

Information and Technology Services

Vendor ID: 50554137
Commodity Code: 91579

1. Obtain a quote from Information and Technology Services.
2. Initiate an online requisition to ASU Information and Technology Services.
3. Override the default Commodity Code description with the specific description and item number of the product being ordered.
4. Any additional information for line items should be entered in Item Text.
5. Enter quantity and amount.
6. Use Tax Group 'P' for services or 'U' for purchases.
7. Procurement will process the requisition and complete a purchase order
8. Procurement writes the PO number on the requisition, and then forwards the requisition and back-up documents to Accounts Payable for payment.

For more information, see the Information and Technology Services web site.

 

Relocation/Moving Procedure

RELOCATION ALLOWANCE FOR NEW FACULTY AND PROFESSIONAL STAFF

To outline allowable relocation costs and to clarify non-allowable costs:

 Arkansas Code 19-4-522 (5) (e) allows the payment of employee moving expenses from state funds by institutions of higher education. Within the fiscal limitations of departmental units of Arkansas State University a dean, director, or department head may pay an amount equivalent to up to 10% of the annual salary in moving expenses for new faculty or professional staff employees. The President, Chancellor, or a Vice Chancellor may authorize payments greater than this amount. The terms of agreement for payment of moving expenses should be included in the letter of appointment. The University's obligation applies to the movement of a "household" and does not constitute a separate allowance to each member of a family employed by the University.

 Allowable Costs:

1. Moving the employee's household goods and personal effects.
2. Travel, including lodging but not meals, from the former residence to the new residence. This includes one night of lodging upon arrival at the new home destination. Subsequent nights of lodging are the responsibility of the employee.
3. Since it is often more economical to ship books by parcel post, individuals should investigate this possibility and should keep receipts to submit with their request for reimbursement.
4. If the faculty or professional member elects to move himself/herself (U-Haul, etc.) rather than utilizing commercial movers, receipts should be kept for vehicle or trailer rental charges, gasoline and oil purchases, toll charges, and special labor charges (other than the faculty or professional himself/herself) required in assisting with loading and unloading.

 The University does not share in the following costs:

1. Storage of personal effects at either end of the move.
2. Additional insurance coverage over and above than normally carried by commercial moving companies.
3. Moving of household effects and personal books, not professional books, from an address other than the home address from which the individual is moving.
4. Tipping
5. Any subsequent moves from temporary to permanent housing not made within 6 months of the original move, nor agreed to upfront in writing as part of the employment offer.

 Move scheduling should be done as soon as possible upon acceptance of employment, within one year from start of employment. Three written moving estimates must be secured for any amounts over $20,000. Estimates under $20,000 does not need bidding.

Payment will be made directly to the moving company by the university, or reimbursement for moving household goods and personal effects may be made to the employee, up to the amount authorized for the move. Original receipts are required for all reimbursements.

Procurement Services will not resolve any problems encountered with any moving companies. Regardless of how the employee manages a household move, moving expense payments to vendors of ASU employees must follow University Procedures.

During the move, the moving company may ask for guidance from the employee being moved. The employee being moved must understand that verbal instructions to the moving company may constitute a contract. ASU will not pay for verbal charges outside the written contract, and the employee will be solely liable. The moving employee needs to exercise caution to avoid this personal additional expense. When in doubt concerning a request from the moving company, call Procurement Services at 870-972-2028 for assistance.

 THE FOLLOWING STEPS SHOULD BE FOLLOWED WHEN HOUSEHOLD GOODS MOVING SERVICES ARE REQUIRED.

1. Inform your new employee in writing of the allotted amount the department is willing to pay for moving expenses.
2. The new employee must attain three bids for any estimate over the $20,000 threshold. Estimates under $20,000 does not need bidding.  Once they have received the cost estimates and selected the moving company, they should contact their ASU department with the information. The department should then follow through with an approved requisition to Procurement Services with the following information:
3. Name and phone number of employee moving;
4. Name of contracted moving company and quote number, if applicable
5. Date of move and any pertinent particulars needed to ensure a successful move;  Copies of three the estimates (if over $20,000) or a written quote for submittal (if under $20,000). The employee should assure that the estimates/quote are within the authorized budget before the move takes place. Any questions should be directed to Procurement Services before the employee signs the contract.
6. Location employee is coming from and moving to.

For moves over $20,000 please see below:

Contract Vendor: Armstrong Relocation United Van Line

Contact Info: Rob Hurt - RHurt@goarmstrong.com or 800-288-7396

Armstrong will need the following information provided:

• Employee’s name
• Phone number
• Email address
• Moving location from and to.
• Lead Time: 10 day or 2 week advance notice
• E&I Contract Number

Minimum Order: 2,100 pounds

Discount: 66%

Fuel Surcharge: Not fixed. Dept of Energy determines monthly.

Armstrong will supply a written estimate not to exceed 10% quote

Insurance:

Full Replacement Value Coverage with NO DEDUCTIBLE is based on $5.00 x weight of the shipment up to $100,000 at NO COST

DURING THE MOVE

Armstrong Customer Service Rep: Pam James – 901/547-7392 or pjames@goarmstrong.com

• She will be in contact with the transferee before, during, and after each move.
• Satellite tracking capabilities are installed on all over the road trucks.

RFP vs Bidding

Discounted Hotel Rates for Guests of A-State

Courtyard Jonesboro – 4811 East Johnson Ave  - The Courtyard by Marriott in Jonesboro AR
Special rate at the Courtyard for parents and family members of ASU sports teams, band members, and cheer and dance. 
Contact: Mia Faulkner – 870-206-9500 – mia.faulkner@hotelequities.com

Embassy Suites by Hilton Jonesboro Red Wolf Convention Center – 223 Red Wolf Blvd, Jonesboro, AR
Contact procurement@astate.edu for the discount code or contact Embassy Suites by Hilton Jonesboro Red Wolf Center – 1-800-EMBASSY

Hilton Garden Inn in Jonesboro – 2840 South Caraway Rd  - The Hilton Garden Inn in Jonesboro AR  
Discounts are already available for ASU students and faculty, as well as A-State travelers.  
Contact: Shay Hilson – 870-931-7727 – shatawna.hilson@hilton.com

The Hotel at Huntington Square – 315 W Huntington Ave Ste B – Go to https://thehotelhs.net/
24-unit boutique hotel in downtown Jonesboro. The units consist of five two-bedroom suites, five three-bedroom suites, six one-bedroom suites, and nine studios. Pet friendly  
Group rates for events are offered. Discount code: Astate10
Contact: Heather Walker-Clark - info@thehotelhs.net.  870-878-3100

 

What are the Processes for Purchasing Technology?

All technology purchases must be accessible to the visually impaired. This includes new technology purchases and software renewals.

A VPAT (Voluntary Product Accessibility Template) on most purchases will be required to verify the purchase is compliant with Arkansas law.

***The department is not required to obtain a VPAT from a state/cooperative contract items (ex. Dell).

Software cannot be purchased via the P-Card unless approved in advance to verify that it meets the requirements.   

Software Purchases:

Software Purchase Request Form: Before purchasing software, departments must submit the Software Purchase Request form along with the necessary documentation (e.g., VPAT and HECVAT or IT Security Questionnaire (PDF). Security Review Process: The IT Security team will review the submitted software documentation to ensure compliance with university and industry security requirements. The team will also work with the necessary users/departments to address any concerns with the vendor, if applicable. Security Approval: Once the software is approved by IT Security, the department will be notified and can proceed with the requisition process as per standard operating procedures. Procurement will also be notified of the security approval.  Existing Procurement Processes: Please note that all current procurement processes remain in effect, including those for any purchases or contracts exceeding $20,000. Departments should contact Procurement at procurement@AState.edu for further guidance on these purchases.

Audio/Visual Equipment, Cisco Desktop Phone, Digital Signage, and TV Purchases: Contact ITS at 972-3033.

Cell Phone, MIFI and Data Plans (for iPads) - Contact ITS at 972-3033. You may also go to the Network & Wireless section of the Help Desk ticketing application. 

On-Campus Purchasing from ITS
Vendor ID: 50554137

1. Obtain a quote from Information and Technology Services.
2. Initiate an online requisition to ASU Information and Technology Services.
3. Override the default Commodity Code description with the specific description and item number of the product being ordered.
4. Any additional information for line items should be entered in Item Text.
5. Enter quantity and amount.
6. Use Tax Group 'P' for services or 'U' for purchases.
7. Procurement will process the requisition and complete a purchase order
8. Procurement writes the PO number on the requisition, and then forwards the requisition and back-up documents to Accounts Payable for payment.

For more information, see the Information and Technology Services web site

Dell Purchases:
Vendor ID: 50005425

Use the following Commodity Codes:

• 20701 – Computer Supplies
• 20401 – Non-Capital Computers and Laptops
• 20402 – Capital Personal Computer

1. Request an e-quote from Shane Johnston, shanej@astate.edu
2. Initiate an order requisition
3. Override the default commodity code description with the description from the quote
4. Enter the following in Document Text:
   1. Line 1: 4600053723
   2. Line 2: E-quote number
5. Once the requisition is approved, Procurement will process it, place the order at Dell, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator
6. Once the items have been delivered or picked up, the initiator should receive the items in Banner. When the order is incorrect, the initiator should contact Accounts Payable at 972-2315

Apple Purchases:  
Information and Technology Services

Vendor ID: 50004884

Use the following Commodity Codes:

• 20701 - Computer Supplies
• 20402 - Capital Personal Computer
• 20404 - Non Capital-iPads, Tablets and Cell Phones
• 20401 – Non-Capital Computers and Laptops

1. Request a Apple Proposal from ITS, it_hardware@astate.edu
2. Enter an order requisition.
3. Override the default commodity code description with the description from the Apple Proposal received from ITS. 
4. Enter the following in Document Text:
   1. Line 1: 4600055281
   2. Line 2: Apple Contract number 1013697
   3. Line 3: Account number 477550
   4. Line 5: Apple Proposal number
   5. Line 6: Who will this device(s) be for/Who will be responsible for the device(s)
5. Once the requisition is approved, Procurement will process it, place the order at Apple, add it_hardware@astate.edu to the email list, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator
6. Once the items have been delivered or picked up, the initiator receive the items in Banner. When the order is incorrect, the initiator will need to contact ITS. 

Please see the following guidelines for all ASU technology purchases:

• Technology Accessibility (VPAT)
• IT Security Questionnaire 

Commodity Codes

 

96357    Postage Related Purchases-Stamps, Meters, etc

91558    Shipping Charged by Vendor

91559    Express Mail Services

96286    Freight Services-FedEx, UPS, Postal Service

91551    Information Highway Electronic Services

91575    Telephone Services-Cellular

91577    Telephone Services-Local & Long Distance

91579    Telecommunication Services-Other

91585    Telecommunication Relay Services

96515    Artwork-Camera Ready

96546    Graphic Design Services for Printing

96607    Business Cards Printed

96611    Card Printing-Tab, Post, Form, etc

96618    Copying Services

96622    Decal Printing

96628    Engraved & Embossed Services

96631    Envelope Printing

96642    Imprinting Services

96651    Letterheads Printed

96662    Offset Printing Booklet Saddle Stitch Binding (SM)

96671    Paper Cutting Drilling Folding Punching Shredding

96676    Printing Services-Other

96677    Printing Services

12510    Bindery Supplies

90820    Bookbinding Services

55762    Advertising Signage-Indoor

91501    Advertising Agency Services

91502    Advertising (Notice of Bid Solicitation)

91503    Advertising & Public Relations

91504    Advertising-Outdoor Billboard, etc

91571    Newspaper & Publication Advertising

91538    Film and Slide Processing Duplicating and Touch Up

03108    Air Curtains

03144    Air Conditioning/Furnace Filters

36010    Carpets & Rugs

36028    Nonslip Floor Coverings

36076    Tile & Carpet

87020    Awnings Metal and Wood

87070    Vertical Blinds

87090    Window Shades

91006    Buildings-Carpentry Maintenance & Repair

91013    Buildings-Elevator Installation, Repair & Maint

91015    Buildings-Door Installation, Repair & Maintenance

91027    Garbage/Trash Removal Disposal & Treatment

91030    Glass Replacement Maintenance and Repair

91039    Janitorial & Custodial Services

91041    Facilities Management Zone Maintenance

91042    Facilities Management Projects

91043    Facilities Management Lock Shop

91044    Facilities Management Landscape and Grounds

91045    Facilities Management Planning, Design, Constructi

91052    Buildings-Maintenance & Repair

91054    Buildings-Painting Maintenance & Repair

91059    Buildings-Pest Control

91060    Buildings-Plumbing Maintenance & Repair

91063    Public Utilities-Maintenance & Repair

91072    Buildings-Window Tinting Services

91082    Buildings-Wiring & Oth Electrical Maint & Repair

98836    Grounds Maintenance-Mowing, Trimming, etc

98888    Tree Trimming & Pruning Services

05504    Automotive Air Conditioners & Parts

06000    Automotive & Trailer Equipment, Generic

06009    Batteries For Electric Vehicles

06042    Automotive Filters-Air, Fuel, Oil, etc

06057    Automotive Glass & Supplies-Door, Windshield, etc

07564    Automotive Shop Equipment & Supplies

28760    Repairs-Electronic Equipment

86305    Tires & Tubes-Passenger Vehicles

86315    Tires & Tubes-Other

92917    Automotive Shop Equipment Maintenance & Repair

93107    Household Appliances Equipment Maint & Repair

93606    Awards, Trophies, Collectibles, etc Maint & Repair

93609    Alarm Equipment Maintenance & Repair

93648    Industrial Equipment Maintenance & Repair

93652    Luggage Handbags Purses Maintenance and Repair

93657    Police Equipment Maintenance & Repair

93673    Security & Access Systems Maintenance & Repair

93863    Laboratory Equipment/Accessories Maint & Repair

93881    Scientific Equipment Maintenance & Repair

93906    Audio Visual Equipment Maintenance & Repair

93921    Computers Maintenance & Repair

93927    Copy Machine Maintenance & Repair

93937    Electronic Equipment Maintenance & Repair

93954    Microfilm & Microfiche Equipment Maint & Repair

93959    Office Equipment Maintenance & Repair

93960    Office Machines Maintenance & Repair

93977    Sound Equipment Maintenance & Repair

93987    Typewriter Maintenance & Repair

95951    Marine Equipment Maintenance & Repair

55737    Gauges and Meters (Including Speedometers)

92815    Vehicle Maintenance & Repair

92884    Trailer Maintenance & Repair

96184    Water Sewage Garbage

96185    Utility Services

97105    Rent/Lease-Booth (Convention/Exhibit)

97145    Rent/Lease-Office Space

97155    Rent/Lease-Parking Spaces

97164    Rent/Lease-Residence

97165    Rent/Lease-Room for Seminar, etc

97167    Rent-Building/Rooms

97170    Rent/Lease-Storage Space

98512    Rent/Lease-Audio Visual Equipment & Accessories

98526    Rent/Lease-Copy Machines

98528    Rent/Lease-Coolers, Drinking Water

98560    Rent/Lease-Postal Equipment

97511    Rent/Lease-Airplanes Helicopters and Accessories

97586    Rent/Lease-Car, Truck, Van, etc

97168    Rent/Lease-Safety Deposit Box

97182    Rent/Lease-Portable Toilets

97513    Rent/Lease-Asphalt Equipment and Accessory

97516    Rent/Lease-Automotive Accessories

97535    Rent/Lease-Equipment with Operator

97537    Rent/Lease-Garbage Equipment

97540    Rent/Lease-Industrial Equipment

98141    Rent/Lease-Gas Equipment

98169    Rent/Lease-Storage Tank

98172    Rent/Lease-Tents & Supplies

98322    Rent/Lease-Clothing

98386    Rent/Lease-Uniforms

96348    Membership Dues

92460    Not For Credit Classes, Seminars, Workshops, etc

96337    Fees-Conference & Convention

96364    Registration Fees-Nontravel

91506    Audio Production

91507    Audio Recording

91514    Radio Broadcasting Services

91536    Facsimile (Fax) Services

91552    Journalistic Services

91572    Photography (Not Including Aerial Photography)

91582    Video Production

91583    Satellite Television Services

91596    Web Page Design & Management Services

91806    Administrative Consulting

91807    Advertising Consulting

91814    Appraisals Consulting

91820    Small Business Consulting

91832    Consulting Services-Other

91838    Education & Training Consulting

91843    Environmental Consulting

91849    Finance/Economics Consulting

91858    Governmental Consulting

91897    Utilities Consulting

92045    Software Maintenance & Support Services

92047    Computer Support Services

92091    Computer Based Training

92416    Course Development Services

92418    Alternative Educational Services

92419    Educational Research Services

92420    Examination & Testing Services

92474    Special Education Services

92477    Teacher Certification Services

92478    Teaching & Instruction Services

92675    Radiation Dosimeter Services

94610    Accounting & Billing Services

94611    Accounting Services-Other

95207    Alcohol & Drug Testing Services

95224    Cultural Administration & Promotion Services

95245    Food Stamps/Coupons

95290    Client Training & Instruction

95816    Business Management Services

95826    Construction Management Services

95847    Freight Management Services

95861    Insurance & Risk Management Services

95864    Laundry Management Services

95874    Personnel Management Services

90607    Professional Architect Services

90629    Environmental Architectural Services

90638    Architect Services-General Construction

91842    Engineering Consulting

92567    Mechanical Engineering

91874    Legal Consulting

94812    Ambulance Services

94846    Hospital Services

94855    Medical & Laboratory Services (Non-Physician)

94874    Professional Medical Services

94876    Psychologists/Psychological & Psychiatric Services

94880    Radiation Control & Leak Detection Services

94893    Medical Waste Disposal Services

94897    X-Ray Services

96161    Public Speaking Services

96168    Sports Professionals Services

95377    Property & Casualty Insurance

95352    Insurance & Insurance Services

95405    Laundry & Linen Service

96269    Temporary Personnel Services

92425    For Credit Classes, Seminars, Workshops, etc

96388    Tuition

96345    Licensing Fees

96316    Accreditation Fees

96339    Fees-Other

96341    Tournament Fees

96355    Permits

96356    Parking Placards and Permits

40501    Fuel, Oil, Grease & Lubricants, Generic

40503    Butane & Propane

40515    Gasoline-Automotive

40521    Gasoline-Marine White

01525    Chemicals Inks and Supplies

25080    Tests, Answer Sheets, Scoring Keys, etc

25522    Decals

31006    Envelopes-Clasp, String, etc

31024    Envelopes-Plain, Special (Colored wove White wove)

31030    Envelopes-Plain, Stock Sizes

31067    Envelopes-Shipping & Mailing

60001    Office Machines-Equipment

60015    Calculators & Adding Machines

60061    Fax Machine, Parts & Supplies

60072    Multi-Function Office Machines

60082    Shredders

60097    Vacuum Cleaners

60541    Office Supplies-Magnets

60569    Office Supplies-Scissors & Shears

60578    Seal-Notary & Departmental

61501    Office Supplies-Generic including Toner

61505    Office Supplies-Glue, Paste, etc

61509    Office Supplies-Binders

61515    Office Supplies-Books

61519    Calendars, Calendar Pads, & Stands

61525    Clipboards, Arch Boards, etc

61529    Correction Fluid

61533    Desk Accessories

61535    Office Supplies-File Cards

61539    File Dividers, Labels, Tabs, etc

61541    File Folders-Expanding Envelopes, Wallets, etc

61543    File Folders-Hanging Type & Accessories

61545    File Folders-Regular-Legal & Letter Sizes

61551    Labels, Seals, Reinforcements, etc

61562    Pads & Tablets-All Types

61569    Paper Clips, Clamps, Fasteners, etc

61572    Planners & Organizers

61577    Rubber Stamps, Stamp Pads, Stamp Ink, etc

61579    Rulers All Types

61580    Sheet Protectors-All Types

61581    Staples

61588    Office Supplies-Tape, Tape Dispensers

62060    Pencils & Accessories

62080    Pens-All Types

62081    Pen Refills-All Types

62086    Erasable Pens & Markers

62090    Markers & Highlighters

64501    Paper (For Office and Print Shop), Generic

64521    Bond Paper

64531    Card Stock

64533    Copy Paper

64551    Index Paper

64565    Facilities Management Warehouse Supplies

64569    Paper & Paper Products

64580    Stationery & Envelopes

86070    Tickets-Reserved Type

03723    Cards-Greeting & Gift

03734    Decorations-Christmas, Party, etc

03743    Gifts (Including Gift Certificates)

03752    Novelties & Advertising Specialty Products

04042    Animals-Marine Life

04087    Animals-Research & Other

04095    Wildlife & Pet Bands, Labels & Tags

05040    Drawing & Painting Supplies-Brushes, Canvas, etc

05060    Picture Frames & Framing Supplies

05212    Collectibles, Museum Pieces, etc

05264    Photographs

05272    Posters & Prints (Not Originals)

23245    String & Wire Art-Kits/Supplies

58000    Musical Instruments & Supplies

58035    Music Sheet & Folio

58040    Musical Instrument Repair-Parts & Supplies

58045    Musical Supplies

78501    School Equipment, Teaching Aids & Supplies

78505    Atlases, Charts, Globes & Maps

78515    Blackboards, Chalkboards & Dry Erase Boards

78520    Books-Class Register, Record & Plan

78530    Chalk, Crayons, Erasable Markers, etc

78532    Classroom Equipment & Supplies

78543    Display Cabinets, Cases, Files, Racks, Stands, etc

78544    Displays, Educational Kits, Models, etc

78545    Drawing & Art Supplies

78553    Educational Games & Toys

78557    Erasers & Cleaners-Chalkboard & Dry Erase Board

78570    Instructional Aids Courses Lesson Plans (Prepared)

78572    Lecterns, Rostrums, Speaker's Stands, etc

78573    Notebooks & Spirals

78576    Class Paper Items-Compositions, Scrapbook, etc

78580    Schoolroom Plays & Entertainment

78583    Presentation Systems Equipment

78587    School Resource Books & Materials

78589    School Equipment for Physically Handicapped

85515    Costumes & Accessories

85546    Lighting Control Systems and Accessories

85568    Scenery & Props

88001    Visual Educational Equipment & Supplies

11505    Biochemical Reagents & Tests-Antibiotic Assays,etc

17501    Chemical Laboratory Equip & Supplies, Generic

17503    Laboratory Aprons & Gloves

17511    Cells & Cuvettes

17513    Laboratory Chemicals

17515    Laboratory Cleaning Equipment & Supplies

17517    Laboratory Containers for Gases

17523    DNA or RNA Equipment

17527    Electrode Sensing Meters & Electrodes

17528    Electrophoresis Supplies

17532    Laboratory Filtering Apparatus & Filters

17542    Laboratory Glassware

17565    pH Buffer Solutions, Indicators & Papers

17567    Pipetters & Dispensers

17571    Platinum Ware Boats, Crucibles, Dishes, etc

17574    Reagents & Chemicals-Ultrapure

17582    Stirrers, Blenders, Homogenizers, Mixers & Shakers

17585    Laboratory Syringes -Manual & Automatic

18004    Acids-Inorganic

18006    Acids-Organic

19025    Alcohol-Ethyl, Isopropyl, Methyl, etc

19036    Chemicals & Solvents-Bulk

19340    Diagnostic Reagents & Tests

19348    Drug Assay & Screening Test Kits

19389    Chemistry Test Kits & Supplies

19395    Virology Test Equipment & Supplies

26972    Pharmacy & Misc Drugs

26980    Serums, Toxoids & Vaccines

34540    First Aid & Safety Teaching Equipment/Supplies

34556    Hats & Helmets

43012    Containers (For Liquefied Gases) Large Dewars

43027    Gas Cylinders Empty Commercial Sizes

43033    Gas Mixtures-Special Purpose

43042    Laboratory Gases

43051    Noble (Inert) Gases

43072    Rare or Highly Purified Gases

43092    Welding & Industrial Gases

47013    Anatomical Braces and Supports Arm Slings Back Sup

47501    Hospital & Medical Related Accessories, Generic

47544    Hosiery-Orthopedic & Surgical

47555    Medical Examination Equipment & Supplies

47580    Syringes & Needles Hypodermic, Reusable

47595    Vacuum Blood-Collecting Sets

49001    Laboratory Equip & Supplies: Analytical, Generic

49301    Laboratory Equip: Biochemistry, Generic

49501    Laboratory & Field Equip & Supplies, Generic

49510    Laboratory Animal Cages & Supplies

49515    Aquariums & Supplies

49520    Biology Equipment & Supplies

49526    Biology Specimens & Cultures

49575    Prepared Slides (Microscope)

62515    Optical Calibration Equipment

62546    Optical Components-Blanks, Domes, Filters, etc

87567    Repellants-Animal & Birds

88574    Water & Wastewater Treating Chemicals

01930    Crops & Grains

04506    Appliances Small Electric

04530    Disposal Units (Household)

04551    Mixers Food (Household Types)

32501    Feed, Bedding, Vitamins for Animals, Generic

32505    Animal Food & Feed

33536    Fertilizer-Ferrous Sulfate & Chelates of Iron-Zinc

33540    Fertilizers-Liquid

59510    Bedding Plants & Cuttings

59515    Flower Bulbs & Seeds

59528    Flowers-Fresh

59540    Nursery, Greenhouse & Floral Supplies

59570    Trees-All Types

59588    Vases, Flower Pots, etc

67540    Insecticides and Fungicides

79020    Grass-Seeds

79050    Grass-Sod

79070    Top Soil, Fill Dirt, Sand, etc

79080    Vegetable Seeds

81001    Spraying Equipment

20413    Cables-Printer, Network etc

20432    Drives-External (Jumpdrives, Flash Drives, etc)

20439    DVD Duplicators

20472    Computer-Power Supplies & Parts

20701    Computer-Supplies, Generic

20730    Compact Disks (CD), DVD ROM, etc

20775    Projectors and Accessories

28029    Communications Cable

65529    Cameras

84001    Television Equipment and Accessories

84040    TV Audio Video Equip and Accessories-Non Capital

88043    Projection Screens, Interactive Whiteboards

20401    Non Capital-Computers and Laptops

20403    Non Capital-Printers, Copiers and Projectors

20404    Non Capital-iPads, Tablets and Cell Phones

20405    Campus Card Tap Reader

20488    Scanners Document Handheld Desktop and High Volume

20801    Computer Software, Generic

20811    Application Software

20837    Database Software

20841    Engineering Software

20854    Internet & Website Software

03778    Souvenirs-Promotional, Advertising, etc

71530    Display Exhibit & Promotional Materials

95635    Internet Database Subscriptions

95638    Library Services-Other

95640    Magazine Subscriptions

95649    Newsletter Subscriptions

95650    Newspaper Subscriptions

95658    Professional Document & Publication Subscription

95660    Professional Journal Subscriptions

95670    Research Services

95685    Training Material Subscriptions

04501    Household Appliances & Equipment

08030    Facilities Management Sign Shop Supplies

08078    Trophies, Plaques, Awards, Certificates, etc

08080    Campus Card Badges and Temporary Cards

15001    Builder's Supplies, Generic

15008    Cabinets Counters Shelves Storage Ready-Made

15010    Construction Materials (Not Otherwise Classified)

19532    Costume Jewelry

20010    Athletic Clothing

20016    Coats, Jackets, Parkas, Vests (Cold Weather)

20025    Dresses, Skirts, Blouses

20028    Formal Clothing (Tuxedos, Formal Gowns, etc)

20070    Shirts-Dress & Casual

20074    Silk Screened Shirts, Jackets, Hats, etc

20085    Uniforms

20087    Uniforms Synthetic Fabric

20142    Gloves-All Types

20167    Robes, Caps & Gowns (Choir & Graduation Types)

24070    Plastic Ware-Dishes, Pots, Pans, Trays, etc

28506    Ballasts

28545    Lamps-Projector

28547    Lamps-Decorative, Household

28549    Lamps-Miscellaneous

28551    Science Lamps-Microscope, etc

28554    Lighting Fixtures-Indoor

28556    Lighting Fixtures-Outdoor

28569    Misc Electrical Equipment & Supplies

28712    Batteries & Hardware For Electronics

30535    Drawing Boards Curves Protractors Templates Triang

30542    Engineering Supplies-Misc

30550    Engineering Field Equipment

30559    Maps-Engineering/Topographical

32071    Screws-All Types

34084    Sprinkler Heads and Systems

35010    Banners, Pennants, Flags, etc

41501    Furniture-Laboratory

42001    Furniture-Cafeteria & Library

42501    Furniture-Office

44077    Window Glass

44501    Hand Tools, Accessories & Supplies, Generic

44539    Hand Tools

44561    Scoops, Shovels, Spades, Spading Forks, etc

44582    Tool Sets-All Types

45006    Batteries-Dry Cell

45031    Flashlights & Spotlights-Security Type

45032    Flashlights & Lanterns-Battery Type

45034    Garbage Cans Containers and Racks

45055    Locks & Keys

45061    Pails, Buckets, Tubs, etc

45062    Pads, Equipment Foundation, All Types

45078    Animal Traps & Snares

45093    Wire Stretchers

48500    Janitorial Supplies, Generic

48540    Janitorial Disinfectants

48565    Janitorial Equipment & Supplies

48572    Mops-Heads & Handles, Wet Types

52501    Library & Archival Equip, Machines, Generic

52505    Archival Storage Materials (Acid Free)

52510    Library Binders, Covers, Jackets, Protectors, etc

52530    Book Mending, Rebinding & Repairing Supplies

52540    Book Security Systems-Equipment & Supplies

52570    Library Labeling Supplies

52580    Library Supplies-Miscellaneous

53050    Duffle & Tote Bags

54001    Lumber, Siding & Related Products, Generic

54023    Lumber-Hardwood, All Types

54062    Plywood-Hardwood Type

54078    Sawdust & Shavings

63001    Paint & Related Products, Generic

63056    Paint-House & Trim

63064    Spray Paint

63543    Paint Equipment-Accessories & Supplies

64008    Bags-Food Storage (Including Freezer Type)

64025    Corrugated Boxes & Sheets

64028    Gift Wrap, Tissue Paper, Ribbons, etc

64050    Paper-Cups, Doilies, Napkins, Plates, Straws, etc

64060    Plastic & Styrofoam-Cups, Forks, Plates, etc

64075    Toilet Tissue, Paper Towels & Toilet Seat Covers

65515    Camera Accessories-Batteries, Flash, etc

65525    Camera Carrying Cases

65560    Darkroom Supplies

65801    Pipe & Tubing-Accessories, Generic

65860    Pipe-PVC

65897    Tubing

65906    Pipe & Tubing-Adapters

65930    Pipe & Tubing-Connectors

65933    Pipe & Tubing-Couplings

65987    Pipe & Tubing-Unions

65997    Pipe Fittings-Miscellaneous

66530    Engraving Machines (For Nameplates) Accessories an

66542    Laminating Presses, Film, ID Pouches & Supplies

66560    Plastic Rods & Tubes

66576    Polycarbonate Sheets

67001    Plumbing Equipment, Fixtures & Supplies, Generic

67057    Plumbing Equipment, Accessories & Supplies

68002    Access Control Systems & Security Systems

68032    Burglar Alarms

72501    Radio Communication Equipment

73510    Rags, Shop Towels, etc

80005    Boots & Shoes-Athletic, Sportsman Type

80040    Shoes-Women and Girls

80070    Shoes-Orthopedic

80112    Sign-Brackets & Holders

80158    Signs-Billboard, Advertising, etc

80183    Signs-Non-Advertising

80316    Disc Players-Compact, MP3, etc

80385    Tape Recorders, Tape Players, etc

80501    Sporting Goods & Athletic Equipment

80515    Athletic Awards-Medals, Plaques, Trophies, etc

80523    Bags-Sports Equipment

83255    Tape (Not Otherwise Classified)

85012    Blankets Bedding Mattresses

85051    Fabrics-Synthetic & Artificial

85076    Table Linens

89501    Welding Equipment & Supplies

89590    Welding Electrodes, Flux Rods, Wire & Soldering

42504    Non Capital-Miscellaneous Equipment

78502    Books

37501    Food

37550    Pastry Shells

39028    Fruits-Fresh

39035    Ice

39042    Dry Ice

39084    Vegetables-Fresh

39091    Drinking Water

39334    Candy

39377    Soft Drinks

96117    Sodexo Catering

96347    Meals-Nontravel

29500    Resale Inventory

96379    Other Taxes

96102    Administrative Services

96104    Artist Services

96110    Campus Card Express Dollars

96112    Campus Card Faculty Staff Meal Plan

96113    Chartering Services-Transportation

96115    Catering & Concession Services

96130    Employment Agency & Search Firm Services

96145    Inspection & Certification Services

96146    Interpreter Services

96149    Attorney & Legal Services

96156    Program/Project Development & Management Service

96157    Musical Production Services

96160    Public Opinion Survey Services

96180    Tour Guide Services

96186    Veterinary Services

96205    Amusement & Entertainment Services

96213    Hospitality Services

96217    Bus, Taxi, Van & Limousine Services

96227    Document Shredding Services

96233    Engraving Services

96235    Picture Framing Services

96246    Installation & Removal Services-Other

96251    Laminating Services

96255    Facilities Management Moving Services

96256    Moving Services

96258    Professional Services-Other

96263    Piano Tuning Services

96272    Restoration & Preservation Services

96278    Sewing, Embroidery, Embossing & Alteration Service

96287    Travel Local (Provided by Third Party)

96293    Vehicle Registration Services

96294    Bottled Water Services

96322    Allowances-All Types

96330    Contributions & Donations

96377    Sponsorships

96391    Warranties

99005    Alarm Services

99029    Disaster Preparedness/Emergency Planning Services

99033    Drug Detection Services

99042    Fire & Safety Services

99044    Event Security

99046    Guard & Security Services

99050    Installation of Security & Alarm Equipment

99253    Medical Equipment Testing & Calibration Services

96346    Travel-Car Mileage

93346    Travel-Meals

97130    Travel-Hotel/Motel Accommodations

96178    Travel-Travel Agency Services

96182    Travel-Transportation Services

96216    Travel-Bus Transportation Services

96289    Travel-Vehicle Transportation Services

96365    Travel-Registration Fees

96370    Travel-Miscellaneous

75077    Capital-Roads-Sand, Gravel & Asphalt

98852    Capital-Landscaping-Design, Fertilizing, Planting

91276    Capital-Construction-General

15542    Capital-Greenhouses & Equipment

02258    Capital-Farm Equipment

03106    Capital-Heating & Air Conditioning Units

03114    Capital-Chilled Water System

04566    Capital-Refrigerators & Freezers

07001    Capital-Vehicles-All Types

07005    Capital-Slow Moving Vehicle

12067    Capital-Wildlife Trapping Nets

42044    Capital-Institutional Furniture-All Types

42059    Capital-Lounge Furniture Upholstered

42502    Capital-Office Furniture

42554    Capital-Modular Furniture Panel Systems

44592    Capital-Lawn Equipment

49043    Capital-Laboratory Equipment

49058    Capital-Microscopes-All Types

49063    Capital-Natural Science Equipment

49090    Capital-Laboratory Testing Instruments

49377    Capital-Spectrophotometers

51582    Capital-Sprinkler Systems and Parts Lawn and Turf

51583    Capital-Tree Trimming and Pruning Equipment

51585    Capital-Vacuum Cleaners

54575    Capital-Machinery & Power Equipment

58001    Capital-Musical Instruments

58060    Capital-Pianos & Accessories

60002    Capital-Office Machines & Equipment

60038    Capital-Copy Machines

62543    Capital-Laser Equipment

65038    Capital-Playground Equipment

65530    Capital-Movie Cameras

72554    Capital-Security Systems

72590    Capital-Wildlife Equipment

74002    Capital-Refrigeration Equipment

81095    Capital-Spraying Equipment

83079    Capital-Tanks & Cylinders

99826    Capital-Clothing

99838    Capital-Engineering Equipment and Supplies

99840    Capital-Fertilizer

99847    Capital-Glass

99865    Capital-Machinery Industrial

99891    Capital-Sporting and Athletic Equipment

04000    Capital-Animals-Farm Type

71505    Capital-Library-Audio Cassettes & Compact Disks

71510    Capital-Library-Books, Magazines, Periodicals, etc

71512    Capital-Library-Reference Books

71546    Capital-Library-Legal Books & Publications

20402    Capital-Personal Computer

20476    Capital-Printers

20489    Capital-Scanners and Readers

20491    Capital-Computer Servers

72559    Capital-Telecommunications Equipment

84067    Capital-TV Audio Video Equipment and Accessories

88011    Capital-Audio Visual Equipment

88067    Capital-Projectors

07004    Non Capital-Slow Moving Vehicle

75015    Non-Student Stipends