# FAQ Questions about Procurement Procedures # Where Do I Order Office Supplies? Office supplies are no longer on a mandatory state contract. ASU encourages using the preferred cooperative contract at Staples for office supply purchases. P-Cards can be used at the Office Depot store. [**GSS/Staples, Inc:**](https://gss.ediversitynetwork.com/idm/tpsLogin?tpsCode=GSS)
- GSS is a minority E & I Cooperative - CR001309 office supplier for A-State.
**[Office Depot, Inc:](https://business.officedepot.com/)**
- Office Depot is a State Contract (SP-19-0069) office supplier for A-State. - Link to order: [h](https://business.officedepot.com/)[ttps://business.officedepot.com/](https://business.officedepot.com/)
# Food Purchase Requests #### **Food Purchase Requests:** Departments must complete the Food Purchase Request form when using state funds to purchase food. The form is to be used for food purchases, for both on or off campus, events not provided by Sodexo, Inc., our Dining Services vendor. The form is not required when food is purchased using A-State Foundation or Student Agency funds. - **On-Campus facilities** include all buildings on the Jonesboro campus with the exception of the Judd Hill Center. - **Off-Campus facilities** include restaurants, parks, and other establishments not on the Jonesboro campus. Sodexo **must** be used to cater the event when the event is held on campus. **On-Campus Official Functions** • Food purchased for an on-campus function must be purchased through Sodexo, Inc. • In the event, Sodexo is unavailable, the Food Purchase Request Form must be approved by Sodexo, Inc., **PRIOR** to ordering from an off-campus vendor. **Required Approvals** • All food purchase requests for off-campus official functions must be approved by Sodexo, the department head, chair, dean, and vice chancellor **PRIOR** to the event. [FOOD FORM](https://kb.astate.edu/attachments/1413) **Sodexo Signature is NOT required on Food Form:** • Candidate Interview meals • Donor meals • Official Recruit meals • Food purchases provided by Sodexo • Classroom experiment food • Coffee/WATER & supplies for University guests only • Candy for community fairs, recruitment trips, and other University functions. \*Candy for the department is not allowed. • Meals outside of Jonesboro **Sodexo Signature Required on Food Form Prior to Event** • Food purchased for an off-campus official function in Jonesboro • Food purchased for an on-campus official function where Sodexo is unable to provide meal. • Athletic Team meals # How Do I Deny a Requisition or Budget Transfer? Note: Initiators can deny their own requisitions until the last person in the approval queue approves it. 1. Click on the Self-Service Banner (SSB) icon in [myCampus](https://mycampus.astate.edu/cas/login?service=https%3A%2F%2Fmycampus.astate.edu%2Fc%2Fportal%2Flogin). 2. Click on the Finance menu. 3. Click on the Approve Documents link. 4. Click Submit Query. 5. Click on the Disapprove link for the document that needs to be denied. 6. Click on the Disapprove Document button. Once this is done you will receive an e-mail stating the document has been disapproved. You can now login to Internet Native Banner (INB) and make corrections or delete the document. # How Do I Find a Lost Requisition? If you have been timed out in the middle of processing a requisition and forgot to write down a requisition number, please use the following steps to find your lost requisition. 1. In Banner, go to **FPIREQN** 2. Click on the arrow beside the word Requisition (leave the requisition field blank). 3. When the screen opens, click on the Enter Query icon to erase all the fields. 4. Tab over to the field Requestor Name and type in the wildcard (**%**), the last name of the initiator and then the wildcard (**%**) again. 5. Tab over to the Request Date field. Type in the date the requisition was entered. The date format must be: **DD-MM-YYYY**. 6. Click on the Execute Query icon. 7. When you locate the lost requisition, double click on the requisition number and it will open the requisition for completion. # How Do I Process On-Campus Vendor Purchases? # On-Campus Purchasing **Facilities Management** **Vendor ID: 50545085** **Sign Shop:** Commodity Code: **08030** Account Code: **711311** – Other Supplies and Materials Address Type: PO Sequence 4 **Description Guidelines** When entering a requisition, please provide a clear and complete description for each item. **Incorrect Example:** Name Tags **Correct Example:** - **Description:** Name Tags for Student Guests - **Item Text:** Joe Doe – Valley View High School Jay Jones – Jonesboro High School Jane Doe – Bay High School Aliyah Garcia – Nettleton High School **Warehouse/Central Receiving:** Commodity Code - **64565 -** Facilities Management Warehouse Supplies Account Code - **711302 -** Office Supplies Address Type - PO Sequence 5 **Zone Maintenance:** Commodity Code - **91041 -** Facilities Management Zone Maintenance Account Code - **710401 -** Buildings and Grounds Repair and Maintenance Address Type - PO Sequence 6 **Lock Shop:** Commodity Code - **91043 -** Facilities Management Lock Shop Account Code - **710401 -** Buildings and Grounds Repair and Maintenance Address Type - PO Sequence 1 **Landscape:** Commodity Code - **91044 -** Facilities Management Landscape and Grounds Account Code - **710401 -** Buildings and Grounds Repair and Maintenance Address Type - PO Sequence 7 **Motor Pool:** Commodity Code - **96217 -** Bus Services Account Code - **711701 -** Other Expenses and Services Address Type - PO Sequence 11 1. Request a quote via email from servicing department in Facilities Management. 2. Initiate a non-confirming requisition. 3. Enter Vendor ID and select the appropriate PO Address Type for the servicing department. 4. Select Document Text from the Related menu and enter the following: 1. Enter the name of the servicing department employee that provided the quote. 2. Enter the contact person, phone number, email address, and location (building and room). 5. Enter Commodity Code from the list above. 6. Enter the specific Description beginning with a noun (*Example*: Paper copy 8.5x11-10 reams). 7. Select Item Text from the Related menu to enter additional information about the commodity. 8. Tax Group 'NT' is defaulted in, do not change it. 9. Enter the Quantity. 10. Enter the Amount from the quote. 11. Repeat steps 5-10 for each additional item. Each item will need a separate Commodity record. 12. Write the requisition at the top of the quote received from Facilities Management via email. 13. Send quote to . 14. Procurement will process the requisition and complete a purchase order. The PO will be sent to Facilities Management and the initiator. 15. Once the servicing department provides the good or services, the Work Order Center submits a work order as an Invoice to the department and Accounts Payable (AP). 16. The initiator will verify the Invoice information and process a receiving document for the item(s) in Banner. 17. Accounts Payable will process the payment to pay the servicing department in Facilities Management. For related questions, please see the [Facilities Management](https://kb.astate.edu/attachments/1474) web site or contact the Work Order Center at x2067. For any Procurement related questions, please contact Procurement Services at x2028. \*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\* Procurement Services is no longer accepting requisitions for the Facilities Management Sign Shop. All Sign Shop purchases must now be processed internally using the **Sign Shop Request Form**, available at the following link: [Sign Shop Request Form](https://kb.astate.edu/attachments/1475) Please use this form for all future requests. **Printing Services** **Vendor ID: 50007261** Use the following Commodity Codes: Business Cards - **96607** Letterhead - **96651** Envelopes - **96631** Other Printing - **96676** 1. Override the generic commodity code description with the specific description. Printing Services descriptions should begin with what you are purchasing. Enter the quantity in the description line. (Envelopes, Letterhead, Brochure, Flyer, Business Cards, Poster, Binding, Flip Cards, and Manuals) (*Example*: Business Cards for Dr. Doe Qt. 250) 2. Enter the quote/job ticket number in Document Text. 3. Do NOT use symbols such as @, #, %, & or abbreviate your description. 4. Any additional information for line items should be entered in Item Text. 5. Enter 'NT' in Tax Group field. 6. Email a copy of any back-up work (with the requisition number written on top) to . 7. Procurement will process the requisition and complete a purchase order. Procurement will email a copy to A-State Printing Services and an email attachment to the requesting department. 8. Once the goods are delivered, the requesting department must receive in Banner. Please see the A-State Printing Services web site for prices and estimates. **Information and Technology Services** **Vendor ID: 50554137 Commodity Code: 91579** 1. Obtain a quote from Information and Technology Services. 2. Initiate an online requisition to ASU Information and Technology Services. 3. Override the default Commodity Code description with the specific description and item number of the product being ordered. 4. Any additional information for line items should be entered in Item Text. 5. Enter quantity and amount. 6. Use Tax Group 'P' for services or 'U' for purchases. 7. Procurement will process the requisition and complete a purchase order 8. Procurement writes the PO number on the requisition, and then forwards the requisition and back-up documents to Accounts Payable for payment. For more information, see the [Information and Technology Services](https://www.astate.edu/about/campus-offices/information-technology-services/index.html) web site. # Relocation/Moving Procedure **RELOCATION ALLOWANCE FOR NEW FACULTY AND PROFESSIONAL STAFF** To outline allowable relocation costs and to clarify non-allowable costs: Arkansas Code 19-4-522 (5) (e) allows the payment of employee moving expenses from state funds by institutions of higher education. Within the fiscal limitations of departmental units of Arkansas State University a dean, director, or department head may pay an amount equivalent to up to 10% of the annual salary in moving expenses for new faculty or professional staff employees. The President, Chancellor, or a Vice Chancellor may authorize payments greater than this amount. The terms of agreement for payment of moving expenses should be included in the letter of appointment. The University's obligation applies to the movement of a "household" and does not constitute a separate allowance to each member of a family employed by the University. Allowable Costs:** 1. Moving the employee's household goods and personal effects. 2. Travel, including lodging but not meals, from the former residence to the new residence. This includes one night of lodging upon arrival at the new home destination. Subsequent nights of lodging are the responsibility of the employee. 3. Since it is often more economical to ship books by parcel post, individuals should investigate this possibility and should keep receipts to submit with their request for reimbursement. 4. If the faculty or professional member elects to move himself/herself (U-Haul, etc.) rather than utilizing commercial movers, receipts should be kept for vehicle or trailer rental charges, gasoline and oil purchases, toll charges, and special labor charges (other than the faculty or professional himself/herself) required in assisting with loading and unloading. **The University does not share in the following costs:** 1. Storage of personal effects at either end of the move. 2. Additional insurance coverage over and above than normally carried by commercial moving companies. 3. Moving of household effects and personal books, not professional books, from an address other than the home address from which the individual is moving. 4. Tipping 5. Any subsequent moves from temporary to permanent housing not made within 6 months of the original move, nor agreed to upfront in writing as part of the employment offer. Move scheduling should be done as soon as possible upon acceptance of employment, within one year from start of employment. Three written moving estimates must be secured for any amounts over $20,000. Estimates under $20,000 does not need bidding. Payment will be made directly to the moving company by the university, or reimbursement for moving household goods and personal effects may be made to the employee, up to the amount authorized for the move. Original receipts are required for all reimbursements. Procurement Services will not resolve any problems encountered with any moving companies. Regardless of how the employee manages a household move, moving expense payments to vendors of ASU employees must follow University Procedures. During the move, the moving company may ask for guidance from the employee being moved. The employee being moved must understand that verbal instructions to the moving company may constitute a contract. ASU will not pay for verbal charges outside the written contract, and the employee will be solely liable. The moving employee needs to exercise caution to avoid this personal additional expense. When in doubt concerning a request from the moving company, call Procurement Services at 870-972-2028 for assistance. **THE FOLLOWING STEPS SHOULD BE FOLLOWED WHEN HOUSEHOLD GOODS MOVING SERVICES ARE REQUIRED.** 1. Inform your new employee in writing of the allotted amount the department is willing to pay for moving expenses. 2. The new employee must attain three bids for any estimate over the $20,000 threshold. Estimates under $20,000 does not need bidding. Once they have received the cost estimates and selected the moving company, they should contact their ASU department with the information. The department should then follow through with an approved requisition to Procurement Services with the following information: 3. Name and phone number of employee moving; 4. Name of contracted moving company and quote number, if applicable 5. Date of move and any pertinent particulars needed to ensure a successful move; Copies of three the estimates (if over $20,000) or a written quote for submittal (if under $20,000). The employee should assure that the estimates/quote are within the authorized budget before the move takes place. Any questions should be directed to Procurement Services before the employee signs the contract. 6. Location employee is coming from and moving to. For moves over $20,000 please see below: Contract Vendor: Armstrong Relocation United Van Line Contact Info: Rob Hurt - or 800-288-7396 Armstrong will need the following information provided: - Employee’s name - Phone number - Email address - Moving location from and to. - Lead Time: 10 day or 2 week advance notice - E&I Contract Number Minimum Order: 2,100 pounds Discount: 66% Fuel Surcharge: Not fixed. Dept of Energy determines monthly. Armstrong will supply a written estimate not to exceed 10% quote Insurance: Full Replacement Value Coverage with NO DEDUCTIBLE is based on $5.00 x weight of the shipment up to $100,000 at NO COST DURING THE MOVE Armstrong Customer Service Rep: Pam James – 901/547-7392 or - She will be in contact with the transferee before, during, and after each move. - Satellite tracking capabilities are installed on all over the road trucks. # RFP vs Bidding An RFP (Request for Proposal) is a document used to solicit detailed proposals for complex projects, while a bid is a response to a request for pricing or a simpler procurement process, often focusing on price as the primary factor. Here's a more detailed comparison: Request for Proposal (RFP): Purpose: To find the best solution for a complex project, considering factors beyond price, such as experience, approach, and qualifications. Scope: Outlines project goals and asks for proposed solutions, encouraging vendors to provide customized proposals and demonstrate their expertise. Evaluation: The evaluation process is more subjective, considering various criteria beyond price, such as the proposed solution, contractor's experience, and the quality of the proposal. Negotiation: RFPs often allow for negotiating terms, including price, before a contract award. Use Cases: Suitable for projects requiring creativity and specialized expertise or where the solution isn't readily apparent. Bid: Purpose: To find a vendor for goods or services at the lowest price, often for standardized products or services. Scope: Typically involves a clear set of specifications and requirements, with the focus on price and compliance. Evaluation: The evaluation process is usually straightforward, with the lowest qualified bidder often winning the contract. Negotiation: Bids often involve a fixed price and limited negotiation opportunities. Use Cases: Suitable for projects with well-defined needs and where price is the primary factor. # Discounted Hotel Rates for Guests of A-State **Courtyard Jonesboro** – 4811 East Johnson Ave - [The Courtyard by Marriott in Jonesboro AR](https://urldefense.com/v3/__https:/www.marriott.com/en-us/hotels/jbrcy-courtyard-jonesboro/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0__;!!PirnAJVEmx4jpg!5S9Eu036zTt3jw7Esd-nvrpH6Jlo0dkc9X_LI5eVS4300aokE-GkTTyvrSbZ3hHQm9o73b1xmtqYtbB5CjM%24) Special rate at the Courtyard for parents and family members of ASU sports teams, band members, and cheer and dance. Contact: Mia Faulkner – 870-206-9500 – **Embassy Suites by Hilton Jonesboro Red Wolf Convention Center** – 223 Red Wolf Blvd, Jonesboro, AR Contact for the discount code or contact [Embassy Suites by Hilton Jonesboro Red Wolf Center](https://www.hilton.com/en/hotels/jbrjoes-embassy-suites-jonesboro-red-wolf-convention-center/?SEO_id=GMB-AMER-ES-JBRJOES&y_source=1_MTQ4OTMyMDUtNzE1LWxvY2F0aW9uLndlYnNpdGU%3D) – 1-800-EMBASSY **Hilton Garden Inn in Jonesboro** – 2840 South Caraway Rd - [The Hilton Garden Inn in Jonesboro AR](https://urldefense.com/v3/__https:/www.hilton.com/en/hotels/jbrjbgi-hilton-garden-inn-jonesboro/?SEO_id=GMB-AMER-GI-JBRJBGI&y_source=1_MjA4MzQ2Ni03MTUtbG9jYXRpb24ud2Vic2l0ZQ*3D*3D__;JSU!!PirnAJVEmx4jpg!5S9Eu036zTt3jw7Esd-nvrpH6Jlo0dkc9X_LI5eVS4300aokE-GkTTyvrSbZ3hHQm9o73b1xmtqYJNu_lJQ%24) Discounts are already available for ASU students and faculty, as well as A-State travelers. Contact: Shay Hilson – 870-931-7727 – **The Hotel at Huntington Square** – 315 W Huntington Ave Ste B – Go to [https://thehotelhs.net/](https://thehotelhs.net/) 24-unit boutique hotel in downtown Jonesboro. The units consist of five two-bedroom suites, five three-bedroom suites, six one-bedroom suites, and nine studios. Pet friendly Group rates for events are offered. Discount code: Astate10 Contact: Heather Walker-Clark - . 870-878-3100 # What are the Processes for Purchasing Technology? All technology purchases must be accessible to the visually impaired. This includes new technology purchases and software renewals. A VPAT (Voluntary Product Accessibility Template) on most purchases will be required to verify the purchase is compliant with Arkansas law. \*\*\*The department is not required to obtain a VPAT from a state/cooperative contract items (ex. Dell). Software cannot be purchased via the P-Card unless approved in advance to verify that it meets the requirements. **Software Purchases:**
- **Software Purchase Request Form:** Before purchasing software, departments must submit the [Software Purchase Request](https://urldefense.com/v3/__https:/t.e2ma.net/click/uneghg/uf0vxtrb/erab4l__;!!PirnAJVEmx4jpg!9ricB37dzW69vDNyUtpkuBWBgjpQnWSF4gMsxGmmgJ8TP8GqDglPTtjsCZWRMwizg60OAUUjVjvXEteJ5E-j2w%24) form along with the necessary documentation (e.g., VPAT and HECVAT or IT Security Questionnaire (PDF). - **Security Review Process:** The IT Security team will review the submitted software documentation to ensure compliance with university and industry security requirements. The team will also work with the necessary users/departments to address any concerns with the vendor, if applicable. - **Security Approval:** Once the software is approved by IT Security, the department will be notified and can proceed with the requisition process as per standard operating procedures. Procurement will also be notified of the security approval. - **Existing Procurement Processes:** Please note that all current procurement processes remain in effect, including those for any purchases or contracts exceeding $20,000. Departments should contact Procurement at for further guidance on these purchases.
**Audio/Visual Equipment, Cisco Desktop Phone, Digital Signage, and TV Purchases:** Contact ITS at 972-3033. **Cell Phone, MIFI and Data Plans (for iPads) -** Contact ITS at 972-3033. You may also go to the Network & Wireless section of the Help Desk ticketing application. **On-Campus Purchasing from ITS Vendor ID: 50554137** 1. Obtain a quote from Information and Technology Services. 2. Initiate an online requisition to ASU Information and Technology Services. 3. Override the default Commodity Code description with the specific description and item number of the product being ordered. 4. Any additional information for line items should be entered in Item Text. 5. Enter quantity and amount. 6. Use Tax Group 'P' for services or 'U' for purchases. 7. Procurement will process the requisition and complete a purchase order 8. Procurement writes the PO number on the requisition, and then forwards the requisition and back-up documents to Accounts Payable for payment. For more information, see the [Information and Technology Services](https://www.astate.edu/about/campus-offices/information-technology-services/index.html) web site **Dell Purchases: Vendor ID: 50005425** Use the following Commodity Codes: - 20701 – Computer Supplies - 20401 – Non-Capital Computers and Laptops - 20402 – Capital Personal Computer 1. Request an e-quote from Shane Johnston, 2. Initiate an order requisition 3. Override the default commodity code description with the description from the quote 4. Enter the following in Document Text: 1. Line 1: 4600053723 2. Line 2: E-quote number 5. Once the requisition is approved, Procurement will process it, place the order at Dell, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator 6. Once the items have been delivered or picked up, the initiator should receive the items in Banner. When the order is incorrect, the initiator should contact Accounts Payable at 972-2315 **Apple Purchases: Information and Technology Services** Vendor ID: 50004884 Use the following Commodity Codes: - 20701 - Computer Supplies - 20402 - Capital Personal Computer - 20404 - Non Capital-iPads, Tablets and Cell Phones - 20401 – Non-Capital Computers and Laptops 1. Request a Apple Proposal from ITS, [it\_hardware@astate.edu](mailto:it_hardware@astate.edu) 2. Enter an order requisition. 3. Override the default commodity code description with the description from the Apple Proposal received from ITS. 4. Enter the following in Document Text: 1. Line 1: 4600055281 2. Line 2: Apple Contract number 1013697 3. Line 3: Account number 477550 4. Line 5: Apple Proposal number 5. Line 6: Who will this device(s) be for/Who will be responsible for the device(s) 5. Once the requisition is approved, Procurement will process it, place the order at Apple, add [it\_hardware@astate.edu](mailto:it_hardware@astate.edu) to the email list, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator 6. Once the items have been delivered or picked up, the initiator receive the items in Banner. When the order is incorrect, the initiator will need to contact ITS. Please see the following guidelines for all ASU technology purchases: - [Technology Accessibility (VPAT)](https://kb.astate.edu/books/office-of-security-administration/page/vpat-technology-accessibility) - [IT Security Questionnaire ](https://kb.astate.edu/books/security/page/it-security-questionnaire) # Commodity Codes 96357 Postage Related Purchases-Stamps, Meters, etc 91558 Shipping Charged by Vendor 91559 Express Mail Services 96286 Freight Services-FedEx, UPS, Postal Service 91551 Information Highway Electronic Services 91575 Telephone Services-Cellular 91577 Telephone Services-Local & Long Distance 91579 Telecommunication Services-Other 91585 Telecommunication Relay Services 96515 Artwork-Camera Ready 96546 Graphic Design Services for Printing 96607 Business Cards Printed 96611 Card Printing-Tab, Post, Form, etc 96618 Copying Services 96622 Decal Printing 96628 Engraved & Embossed Services 96631 Envelope Printing 96642 Imprinting Services 96651 Letterheads Printed 96662 Offset Printing Booklet Saddle Stitch Binding (SM) 96671 Paper Cutting Drilling Folding Punching Shredding 96676 Printing Services-Other 96677 Printing Services 12510 Bindery Supplies 90820 Bookbinding Services 55762 Advertising Signage-Indoor 91501 Advertising Agency Services 91502 Advertising (Notice of Bid Solicitation) 91503 Advertising & Public Relations 91504 Advertising-Outdoor Billboard, etc 91571 Newspaper & Publication Advertising 91538 Film and Slide Processing Duplicating and Touch Up 03108 Air Curtains 03144 Air Conditioning/Furnace Filters 36010 Carpets & Rugs 36028 Nonslip Floor Coverings 36076 Tile & Carpet 87020 Awnings Metal and Wood 87070 Vertical Blinds 87090 Window Shades 91006 Buildings-Carpentry Maintenance & Repair 91013 Buildings-Elevator Installation, Repair & Maint 91015 Buildings-Door Installation, Repair & Maintenance 91027 Garbage/Trash Removal Disposal & Treatment 91030 Glass Replacement Maintenance and Repair 91039 Janitorial & Custodial Services 91041 Facilities Management Zone Maintenance 91042 Facilities Management Projects 91043 Facilities Management Lock Shop 91044 Facilities Management Landscape and Grounds 91045 Facilities Management Planning, Design, Constructi 91052 Buildings-Maintenance & Repair 91054 Buildings-Painting Maintenance & Repair 91059 Buildings-Pest Control 91060 Buildings-Plumbing Maintenance & Repair 91063 Public Utilities-Maintenance & Repair 91072 Buildings-Window Tinting Services 91082 Buildings-Wiring & Oth Electrical Maint & Repair 98836 Grounds Maintenance-Mowing, Trimming, etc 98888 Tree Trimming & Pruning Services 05504 Automotive Air Conditioners & Parts 06000 Automotive & Trailer Equipment, Generic 06009 Batteries For Electric Vehicles 06042 Automotive Filters-Air, Fuel, Oil, etc 06057 Automotive Glass & Supplies-Door, Windshield, etc 07564 Automotive Shop Equipment & Supplies 28760 Repairs-Electronic Equipment 86305 Tires & Tubes-Passenger Vehicles 86315 Tires & Tubes-Other 92917 Automotive Shop Equipment Maintenance & Repair 93107 Household Appliances Equipment Maint & Repair 93606 Awards, Trophies, Collectibles, etc Maint & Repair 93609 Alarm Equipment Maintenance & Repair 93648 Industrial Equipment Maintenance & Repair 93652 Luggage Handbags Purses Maintenance and Repair 93657 Police Equipment Maintenance & Repair 93673 Security & Access Systems Maintenance & Repair 93863 Laboratory Equipment/Accessories Maint & Repair 93881 Scientific Equipment Maintenance & Repair 93906 Audio Visual Equipment Maintenance & Repair 93921 Computers Maintenance & Repair 93927 Copy Machine Maintenance & Repair 93937 Electronic Equipment Maintenance & Repair 93954 Microfilm & Microfiche Equipment Maint & Repair 93959 Office Equipment Maintenance & Repair 93960 Office Machines Maintenance & Repair 93977 Sound Equipment Maintenance & Repair 93987 Typewriter Maintenance & Repair 95951 Marine Equipment Maintenance & Repair 55737 Gauges and Meters (Including Speedometers) 92815 Vehicle Maintenance & Repair 92884 Trailer Maintenance & Repair 96184 Water Sewage Garbage 96185 Utility Services 97105 Rent/Lease-Booth (Convention/Exhibit) 97145 Rent/Lease-Office Space 97155 Rent/Lease-Parking Spaces 97164 Rent/Lease-Residence 97165 Rent/Lease-Room for Seminar, etc 97167 Rent-Building/Rooms 97170 Rent/Lease-Storage Space 98512 Rent/Lease-Audio Visual Equipment & Accessories 98526 Rent/Lease-Copy Machines 98528 Rent/Lease-Coolers, Drinking Water 98560 Rent/Lease-Postal Equipment 97511 Rent/Lease-Airplanes Helicopters and Accessories 97586 Rent/Lease-Car, Truck, Van, etc 97168 Rent/Lease-Safety Deposit Box 97182 Rent/Lease-Portable Toilets 97513 Rent/Lease-Asphalt Equipment and Accessory 97516 Rent/Lease-Automotive Accessories 97535 Rent/Lease-Equipment with Operator 97537 Rent/Lease-Garbage Equipment 97540 Rent/Lease-Industrial Equipment 98141 Rent/Lease-Gas Equipment 98169 Rent/Lease-Storage Tank 98172 Rent/Lease-Tents & Supplies 98322 Rent/Lease-Clothing 98386 Rent/Lease-Uniforms 96348 Membership Dues 92460 Not For Credit Classes, Seminars, Workshops, etc 96337 Fees-Conference & Convention 96364 Registration Fees-Nontravel 91506 Audio Production 91507 Audio Recording 91514 Radio Broadcasting Services 91536 Facsimile (Fax) Services 91552 Journalistic Services 91572 Photography (Not Including Aerial Photography) 91582 Video Production 91583 Satellite Television Services 91596 Web Page Design & Management Services 91806 Administrative Consulting 91807 Advertising Consulting 91814 Appraisals Consulting 91820 Small Business Consulting 91832 Consulting Services-Other 91838 Education & Training Consulting 91843 Environmental Consulting 91849 Finance/Economics Consulting 91858 Governmental Consulting 91897 Utilities Consulting 92045 Software Maintenance & Support Services 92047 Computer Support Services 92091 Computer Based Training 92416 Course Development Services 92418 Alternative Educational Services 92419 Educational Research Services 92420 Examination & Testing Services 92474 Special Education Services 92477 Teacher Certification Services 92478 Teaching & Instruction Services 92675 Radiation Dosimeter Services 94610 Accounting & Billing Services 94611 Accounting Services-Other 95207 Alcohol & Drug Testing Services 95224 Cultural Administration & Promotion Services 95245 Food Stamps/Coupons 95290 Client Training & Instruction 95816 Business Management Services 95826 Construction Management Services 95847 Freight Management Services 95861 Insurance & Risk Management Services 95864 Laundry Management Services 95874 Personnel Management Services 90607 Professional Architect Services 90629 Environmental Architectural Services 90638 Architect Services-General Construction 91842 Engineering Consulting 92567 Mechanical Engineering 91874 Legal Consulting 94812 Ambulance Services 94846 Hospital Services 94855 Medical & Laboratory Services (Non-Physician) 94874 Professional Medical Services 94876 Psychologists/Psychological & Psychiatric Services 94880 Radiation Control & Leak Detection Services 94893 Medical Waste Disposal Services 94897 X-Ray Services 96161 Public Speaking Services 96168 Sports Professionals Services 95377 Property & Casualty Insurance 95352 Insurance & Insurance Services 95405 Laundry & Linen Service 96269 Temporary Personnel Services 92425 For Credit Classes, Seminars, Workshops, etc 96388 Tuition 96345 Licensing Fees 96316 Accreditation Fees 96339 Fees-Other 96341 Tournament Fees 96355 Permits 96356 Parking Placards and Permits 40501 Fuel, Oil, Grease & Lubricants, Generic 40503 Butane & Propane 40515 Gasoline-Automotive 40521 Gasoline-Marine White 01525 Chemicals Inks and Supplies 25080 Tests, Answer Sheets, Scoring Keys, etc 25522 Decals 31006 Envelopes-Clasp, String, etc 31024 Envelopes-Plain, Special (Colored wove White wove) 31030 Envelopes-Plain, Stock Sizes 31067 Envelopes-Shipping & Mailing 60001 Office Machines-Equipment 60015 Calculators & Adding Machines 60061 Fax Machine, Parts & Supplies 60072 Multi-Function Office Machines 60082 Shredders 60097 Vacuum Cleaners 60541 Office Supplies-Magnets 60569 Office Supplies-Scissors & Shears 60578 Seal-Notary & Departmental 61501 Office Supplies-Generic including Toner 61505 Office Supplies-Glue, Paste, etc 61509 Office Supplies-Binders 61515 Office Supplies-Books 61519 Calendars, Calendar Pads, & Stands 61525 Clipboards, Arch Boards, etc 61529 Correction Fluid 61533 Desk Accessories 61535 Office Supplies-File Cards 61539 File Dividers, Labels, Tabs, etc 61541 File Folders-Expanding Envelopes, Wallets, etc 61543 File Folders-Hanging Type & Accessories 61545 File Folders-Regular-Legal & Letter Sizes 61551 Labels, Seals, Reinforcements, etc 61562 Pads & Tablets-All Types 61569 Paper Clips, Clamps, Fasteners, etc 61572 Planners & Organizers 61577 Rubber Stamps, Stamp Pads, Stamp Ink, etc 61579 Rulers All Types 61580 Sheet Protectors-All Types 61581 Staples 61588 Office Supplies-Tape, Tape Dispensers 62060 Pencils & Accessories 62080 Pens-All Types 62081 Pen Refills-All Types 62086 Erasable Pens & Markers 62090 Markers & Highlighters 64501 Paper (For Office and Print Shop), Generic 64521 Bond Paper 64531 Card Stock 64533 Copy Paper 64551 Index Paper 64565 Facilities Management Warehouse Supplies 64569 Paper & Paper Products 64580 Stationery & Envelopes 86070 Tickets-Reserved Type 03723 Cards-Greeting & Gift 03734 Decorations-Christmas, Party, etc 03743 Gifts (Including Gift Certificates) 03752 Novelties & Advertising Specialty Products 04042 Animals-Marine Life 04087 Animals-Research & Other 04095 Wildlife & Pet Bands, Labels & Tags 05040 Drawing & Painting Supplies-Brushes, Canvas, etc 05060 Picture Frames & Framing Supplies 05212 Collectibles, Museum Pieces, etc 05264 Photographs 05272 Posters & Prints (Not Originals) 23245 String & Wire Art-Kits/Supplies 58000 Musical Instruments & Supplies 58035 Music Sheet & Folio 58040 Musical Instrument Repair-Parts & Supplies 58045 Musical Supplies 78501 School Equipment, Teaching Aids & Supplies 78505 Atlases, Charts, Globes & Maps 78515 Blackboards, Chalkboards & Dry Erase Boards 78520 Books-Class Register, Record & Plan 78530 Chalk, Crayons, Erasable Markers, etc 78532 Classroom Equipment & Supplies 78543 Display Cabinets, Cases, Files, Racks, Stands, etc 78544 Displays, Educational Kits, Models, etc 78545 Drawing & Art Supplies 78553 Educational Games & Toys 78557 Erasers & Cleaners-Chalkboard & Dry Erase Board 78570 Instructional Aids Courses Lesson Plans (Prepared) 78572 Lecterns, Rostrums, Speaker's Stands, etc 78573 Notebooks & Spirals 78576 Class Paper Items-Compositions, Scrapbook, etc 78580 Schoolroom Plays & Entertainment 78583 Presentation Systems Equipment 78587 School Resource Books & Materials 78589 School Equipment for Physically Handicapped 85515 Costumes & Accessories 85546 Lighting Control Systems and Accessories 85568 Scenery & Props 88001 Visual Educational Equipment & Supplies 11505 Biochemical Reagents & Tests-Antibiotic Assays,etc 17501 Chemical Laboratory Equip & Supplies, Generic 17503 Laboratory Aprons & Gloves 17511 Cells & Cuvettes 17513 Laboratory Chemicals 17515 Laboratory Cleaning Equipment & Supplies 17517 Laboratory Containers for Gases 17523 DNA or RNA Equipment 17527 Electrode Sensing Meters & Electrodes 17528 Electrophoresis Supplies 17532 Laboratory Filtering Apparatus & Filters 17542 Laboratory Glassware 17565 pH Buffer Solutions, Indicators & Papers 17567 Pipetters & Dispensers 17571 Platinum Ware Boats, Crucibles, Dishes, etc 17574 Reagents & Chemicals-Ultrapure 17582 Stirrers, Blenders, Homogenizers, Mixers & Shakers 17585 Laboratory Syringes -Manual & Automatic 18004 Acids-Inorganic 18006 Acids-Organic 19025 Alcohol-Ethyl, Isopropyl, Methyl, etc 19036 Chemicals & Solvents-Bulk 19340 Diagnostic Reagents & Tests 19348 Drug Assay & Screening Test Kits 19389 Chemistry Test Kits & Supplies 19395 Virology Test Equipment & Supplies 26972 Pharmacy & Misc Drugs 26980 Serums, Toxoids & Vaccines 34540 First Aid & Safety Teaching Equipment/Supplies 34556 Hats & Helmets 43012 Containers (For Liquefied Gases) Large Dewars 43027 Gas Cylinders Empty Commercial Sizes 43033 Gas Mixtures-Special Purpose 43042 Laboratory Gases 43051 Noble (Inert) Gases 43072 Rare or Highly Purified Gases 43092 Welding & Industrial Gases 47013 Anatomical Braces and Supports Arm Slings Back Sup 47501 Hospital & Medical Related Accessories, Generic 47544 Hosiery-Orthopedic & Surgical 47555 Medical Examination Equipment & Supplies 47580 Syringes & Needles Hypodermic, Reusable 47595 Vacuum Blood-Collecting Sets 49001 Laboratory Equip & Supplies: Analytical, Generic 49301 Laboratory Equip: Biochemistry, Generic 49501 Laboratory & Field Equip & Supplies, Generic 49510 Laboratory Animal Cages & Supplies 49515 Aquariums & Supplies 49520 Biology Equipment & Supplies 49526 Biology Specimens & Cultures 49575 Prepared Slides (Microscope) 62515 Optical Calibration Equipment 62546 Optical Components-Blanks, Domes, Filters, etc 87567 Repellants-Animal & Birds 88574 Water & Wastewater Treating Chemicals 01930 Crops & Grains 04506 Appliances Small Electric 04530 Disposal Units (Household) 04551 Mixers Food (Household Types) 32501 Feed, Bedding, Vitamins for Animals, Generic 32505 Animal Food & Feed 33536 Fertilizer-Ferrous Sulfate & Chelates of Iron-Zinc 33540 Fertilizers-Liquid 59510 Bedding Plants & Cuttings 59515 Flower Bulbs & Seeds 59528 Flowers-Fresh 59540 Nursery, Greenhouse & Floral Supplies 59570 Trees-All Types 59588 Vases, Flower Pots, etc 67540 Insecticides and Fungicides 79020 Grass-Seeds 79050 Grass-Sod 79070 Top Soil, Fill Dirt, Sand, etc 79080 Vegetable Seeds 81001 Spraying Equipment 20413 Cables-Printer, Network etc 20432 Drives-External (Jumpdrives, Flash Drives, etc) 20439 DVD Duplicators 20472 Computer-Power Supplies & Parts 20701 Computer-Supplies, Generic 20730 Compact Disks (CD), DVD ROM, etc 20775 Projectors and Accessories 28029 Communications Cable 65529 Cameras 84001 Television Equipment and Accessories 84040 TV Audio Video Equip and Accessories-Non Capital 88043 Projection Screens, Interactive Whiteboards 20401 Non Capital-Computers and Laptops 20403 Non Capital-Printers, Copiers and Projectors 20404 Non Capital-iPads, Tablets and Cell Phones 20405 Campus Card Tap Reader 20488 Scanners Document Handheld Desktop and High Volume 20801 Computer Software, Generic 20811 Application Software 20837 Database Software 20841 Engineering Software 20854 Internet & Website Software 03778 Souvenirs-Promotional, Advertising, etc 71530 Display Exhibit & Promotional Materials 95635 Internet Database Subscriptions 95638 Library Services-Other 95640 Magazine Subscriptions 95649 Newsletter Subscriptions 95650 Newspaper Subscriptions 95658 Professional Document & Publication Subscription 95660 Professional Journal Subscriptions 95670 Research Services 95685 Training Material Subscriptions 04501 Household Appliances & Equipment 08030 Facilities Management Sign Shop Supplies 08078 Trophies, Plaques, Awards, Certificates, etc 08080 Campus Card Badges and Temporary Cards 15001 Builder's Supplies, Generic 15008 Cabinets Counters Shelves Storage Ready-Made 15010 Construction Materials (Not Otherwise Classified) 19532 Costume Jewelry 20010 Athletic Clothing 20016 Coats, Jackets, Parkas, Vests (Cold Weather) 20025 Dresses, Skirts, Blouses 20028 Formal Clothing (Tuxedos, Formal Gowns, etc) 20070 Shirts-Dress & Casual 20074 Silk Screened Shirts, Jackets, Hats, etc 20085 Uniforms 20087 Uniforms Synthetic Fabric 20142 Gloves-All Types 20167 Robes, Caps & Gowns (Choir & Graduation Types) 24070 Plastic Ware-Dishes, Pots, Pans, Trays, etc 28506 Ballasts 28545 Lamps-Projector 28547 Lamps-Decorative, Household 28549 Lamps-Miscellaneous 28551 Science Lamps-Microscope, etc 28554 Lighting Fixtures-Indoor 28556 Lighting Fixtures-Outdoor 28569 Misc Electrical Equipment & Supplies 28712 Batteries & Hardware For Electronics 30535 Drawing Boards Curves Protractors Templates Triang 30542 Engineering Supplies-Misc 30550 Engineering Field Equipment 30559 Maps-Engineering/Topographical 32071 Screws-All Types 34084 Sprinkler Heads and Systems 35010 Banners, Pennants, Flags, etc 41501 Furniture-Laboratory 42001 Furniture-Cafeteria & Library 42501 Furniture-Office 44077 Window Glass 44501 Hand Tools, Accessories & Supplies, Generic 44539 Hand Tools 44561 Scoops, Shovels, Spades, Spading Forks, etc 44582 Tool Sets-All Types 45006 Batteries-Dry Cell 45031 Flashlights & Spotlights-Security Type 45032 Flashlights & Lanterns-Battery Type 45034 Garbage Cans Containers and Racks 45055 Locks & Keys 45061 Pails, Buckets, Tubs, etc 45062 Pads, Equipment Foundation, All Types 45078 Animal Traps & Snares 45093 Wire Stretchers 48500 Janitorial Supplies, Generic 48540 Janitorial Disinfectants 48565 Janitorial Equipment & Supplies 48572 Mops-Heads & Handles, Wet Types 52501 Library & Archival Equip, Machines, Generic 52505 Archival Storage Materials (Acid Free) 52510 Library Binders, Covers, Jackets, Protectors, etc 52530 Book Mending, Rebinding & Repairing Supplies 52540 Book Security Systems-Equipment & Supplies 52570 Library Labeling Supplies 52580 Library Supplies-Miscellaneous 53050 Duffle & Tote Bags 54001 Lumber, Siding & Related Products, Generic 54023 Lumber-Hardwood, All Types 54062 Plywood-Hardwood Type 54078 Sawdust & Shavings 63001 Paint & Related Products, Generic 63056 Paint-House & Trim 63064 Spray Paint 63543 Paint Equipment-Accessories & Supplies 64008 Bags-Food Storage (Including Freezer Type) 64025 Corrugated Boxes & Sheets 64028 Gift Wrap, Tissue Paper, Ribbons, etc 64050 Paper-Cups, Doilies, Napkins, Plates, Straws, etc 64060 Plastic & Styrofoam-Cups, Forks, Plates, etc 64075 Toilet Tissue, Paper Towels & Toilet Seat Covers 65515 Camera Accessories-Batteries, Flash, etc 65525 Camera Carrying Cases 65560 Darkroom Supplies 65801 Pipe & Tubing-Accessories, Generic 65860 Pipe-PVC 65897 Tubing 65906 Pipe & Tubing-Adapters 65930 Pipe & Tubing-Connectors 65933 Pipe & Tubing-Couplings 65987 Pipe & Tubing-Unions 65997 Pipe Fittings-Miscellaneous 66530 Engraving Machines (For Nameplates) Accessories an 66542 Laminating Presses, Film, ID Pouches & Supplies 66560 Plastic Rods & Tubes 66576 Polycarbonate Sheets 67001 Plumbing Equipment, Fixtures & Supplies, Generic 67057 Plumbing Equipment, Accessories & Supplies 68002 Access Control Systems & Security Systems 68032 Burglar Alarms 72501 Radio Communication Equipment 73510 Rags, Shop Towels, etc 80005 Boots & Shoes-Athletic, Sportsman Type 80040 Shoes-Women and Girls 80070 Shoes-Orthopedic 80112 Sign-Brackets & Holders 80158 Signs-Billboard, Advertising, etc 80183 Signs-Non-Advertising 80316 Disc Players-Compact, MP3, etc 80385 Tape Recorders, Tape Players, etc 80501 Sporting Goods & Athletic Equipment 80515 Athletic Awards-Medals, Plaques, Trophies, etc 80523 Bags-Sports Equipment 83255 Tape (Not Otherwise Classified) 85012 Blankets Bedding Mattresses 85051 Fabrics-Synthetic & Artificial 85076 Table Linens 89501 Welding Equipment & Supplies 89590 Welding Electrodes, Flux Rods, Wire & Soldering 42504 Non Capital-Miscellaneous Equipment 78502 Books 37501 Food 37550 Pastry Shells 39028 Fruits-Fresh 39035 Ice 39042 Dry Ice 39084 Vegetables-Fresh 39091 Drinking Water 39334 Candy 39377 Soft Drinks 96117 Sodexo Catering 96347 Meals-Nontravel 29500 Resale Inventory 96379 Other Taxes 96102 Administrative Services 96104 Artist Services 96110 Campus Card Express Dollars 96112 Campus Card Faculty Staff Meal Plan 96113 Chartering Services-Transportation 96115 Catering & Concession Services 96130 Employment Agency & Search Firm Services 96145 Inspection & Certification Services 96146 Interpreter Services 96149 Attorney & Legal Services 96156 Program/Project Development & Management Service 96157 Musical Production Services 96160 Public Opinion Survey Services 96180 Tour Guide Services 96186 Veterinary Services 96205 Amusement & Entertainment Services 96213 Hospitality Services 96217 Bus, Taxi, Van & Limousine Services 96227 Document Shredding Services 96233 Engraving Services 96235 Picture Framing Services 96246 Installation & Removal Services-Other 96251 Laminating Services 96255 Facilities Management Moving Services 96256 Moving Services 96258 Professional Services-Other 96263 Piano Tuning Services 96272 Restoration & Preservation Services 96278 Sewing, Embroidery, Embossing & Alteration Service 96287 Travel Local (Provided by Third Party) 96293 Vehicle Registration Services 96294 Bottled Water Services 96322 Allowances-All Types 96330 Contributions & Donations 96377 Sponsorships 96391 Warranties 99005 Alarm Services 99029 Disaster Preparedness/Emergency Planning Services 99033 Drug Detection Services 99042 Fire & Safety Services 99044 Event Security 99046 Guard & Security Services 99050 Installation of Security & Alarm Equipment 99253 Medical Equipment Testing & Calibration Services 96346 Travel-Car Mileage 93346 Travel-Meals 97130 Travel-Hotel/Motel Accommodations 96178 Travel-Travel Agency Services 96182 Travel-Transportation Services 96216 Travel-Bus Transportation Services 96289 Travel-Vehicle Transportation Services 96365 Travel-Registration Fees 96370 Travel-Miscellaneous 75077 Capital-Roads-Sand, Gravel & Asphalt 98852 Capital-Landscaping-Design, Fertilizing, Planting 91276 Capital-Construction-General 15542 Capital-Greenhouses & Equipment 02258 Capital-Farm Equipment 03106 Capital-Heating & Air Conditioning Units 03114 Capital-Chilled Water System 04566 Capital-Refrigerators & Freezers 07001 Capital-Vehicles-All Types 07005 Capital-Slow Moving Vehicle 12067 Capital-Wildlife Trapping Nets 42044 Capital-Institutional Furniture-All Types 42059 Capital-Lounge Furniture Upholstered 42502 Capital-Office Furniture 42554 Capital-Modular Furniture Panel Systems 44592 Capital-Lawn Equipment 49043 Capital-Laboratory Equipment 49058 Capital-Microscopes-All Types 49063 Capital-Natural Science Equipment 49090 Capital-Laboratory Testing Instruments 49377 Capital-Spectrophotometers 51582 Capital-Sprinkler Systems and Parts Lawn and Turf 51583 Capital-Tree Trimming and Pruning Equipment 51585 Capital-Vacuum Cleaners 54575 Capital-Machinery & Power Equipment 58001 Capital-Musical Instruments 58060 Capital-Pianos & Accessories 60002 Capital-Office Machines & Equipment 60038 Capital-Copy Machines 62543 Capital-Laser Equipment 65038 Capital-Playground Equipment 65530 Capital-Movie Cameras 72554 Capital-Security Systems 72590 Capital-Wildlife Equipment 74002 Capital-Refrigeration Equipment 81095 Capital-Spraying Equipment 83079 Capital-Tanks & Cylinders 99826 Capital-Clothing 99838 Capital-Engineering Equipment and Supplies 99840 Capital-Fertilizer 99847 Capital-Glass 99865 Capital-Machinery Industrial 99891 Capital-Sporting and Athletic Equipment 04000 Capital-Animals-Farm Type 71505 Capital-Library-Audio Cassettes & Compact Disks 71510 Capital-Library-Books, Magazines, Periodicals, etc 71512 Capital-Library-Reference Books 71546 Capital-Library-Legal Books & Publications 20402 Capital-Personal Computer 20476 Capital-Printers 20489 Capital-Scanners and Readers 20491 Capital-Computer Servers 72559 Capital-Telecommunications Equipment 84067 Capital-TV Audio Video Equipment and Accessories 88011 Capital-Audio Visual Equipment 88067 Capital-Projectors 07004 Non Capital-Slow Moving Vehicle 75015 Non-Student Stipends