Hiring Managers

Questions? We are here to help!

Contact our Human Resources Office with any questions. 

A-State Human Resources
870-972-3454
hr@astate.edu

Background Checks

Background checks will be performed on applicants for employment at Arkansas State University in order to create a safe and secure workplace for students, faculty, staff, administrators, and visitors; to protect funds, property and other assets of the university; and to ensure that Arkansas State University employees are qualified to perform duties and responsibilities of the positions for which they apply.

View the full Arkansas State University System Policy here

I need to hire someone. Will my final candidate need a background check? 

Below is the criteria for a background check upon hire. 

How long does a background check take? 

What type of background check will be conducted for my new hire? 

The type of check will depend upon the duties and responsibilities of the position.

The types of checks conducted will be:

Can my new hire begin employment prior to the results of the background check? 

It is the goal of the institution to complete all background checks prior to an applicant beginning employment. However, an exception may be made only if University operations cannot be carried out in the absence of the Final Applicant.

If a Final Applicant must begin employment prior to completion of the background check, the applicant must be extended a Conditional Offer of Employment and may be allowed to begin work pending receipt of the required background check.

If a final applicant begins employment prior to completion of the background check, the applicant must sign an Acknowledgment of Conditional Offer of Employment Pending Background Check

In all cases, the Final Applicant should not begin work prior to the check being completed unless prior approval has been obtained through the appropriate Vice Chancellor and Human Resources

Will there be specific language relating to the background check that must be included in recruitment? 

The following advertisement must be included when recruiting for any vacancy with Arkansas State University.

“Arkansas State University is committed to creating a productive workplace in which both persons and property are secure. To achieve that goal, background investigations are conducted on all final applicants recommended for employment.”

Additional Information Regarding Background Checks

Arkansas State University System Policy

Questions? We are here to help! Contact our Human Resources Office with any questions. 

Hiring Process: Full-Time Employees

Step 1: Update Job Description in Taleo 
  1. If you have not already, contact Human Resources to request access to Taleo
  2. Review the current job description within the Job Library. If any changes need to be made, please contact Kristin Carson in Human Resources before submitting the requisition. 

Step 2: Post Job

  1. Create a Requisition in Taleo
  2. Requisition will route through departmental and administrative approvals
  3. Human Resources will approve and post jobs to the appropriate career websites

Step 3: Review Candidates

  1. Form Search Committee - Contact Human Resources to set up search committee access
  2. Select candidates for interview within Taleo
  3. Human Resources will review candidates selected for interview
  4. Human Resources contacts the hiring manager with an approved list of candidates

Step 4: Schedule Interviews

  1. Contact candidates to schedule an interview
  2. Create an Interview in Taleo (optional)
  3. Document reference checks in Taleo

Step 5: Submit Candidate Offer 

  1. Submit the Offer Letter in Taleo
  2. Human Resources extends a verbal offer to the candidate
  3. Human Resources submits a background request to the candidate via email
  4. Human Resources submits a written offer to the candidate
  5. Candidate e-signs offer/contract (replaces contract request form/paper offer letter)

Step 6: Human Resources Initiates Onboarding Process

  1. New Employee completes Onboarding (New Hire Packet) electronically
  2. Payroll Services ensures that new employee information is created in Banner
  3. Within 48 hours, an email notification is sent to the new employee’s personal email address with instructions to activate their A-State account and other important steps that need to be completed. 

Questions?

✨ System Access, Posting Jobs, Candidate Applications, and General Questions - Kristin Carson at 2446
✨ Interviews, Offers, and Onboarding - Peyton Gunn at 2272

Helpful Guides

How to Create a Requisition

 

Hiring Process: Adjunct (Part-Time) Faculty

To rehire an existing Adjunct Faculty Member: Please process an EPAF through Banner Self-Service. (View instructions here)

Step 1: Create A Requisition in Taleo Admin

  1. If you do not have access to Taleo Admin, contact Kristin Carson
  2. Review the current job description within the Job Library. If any changes need to be made, please contact Kristin Carson in Human Resources before submitting the requisition. 
  3. Create a Requisition from the Job Library in Taleo
  4. If you are unsure of what position number to use, please contact human resources. 
  5. Requisition will route through departmental and administrative approvals
  6. Human Resources will review the requisition and reach out to the hiring department with the next steps 

Step 2: Review Candidates

  1. After the position has closed, review the applicant pool to select candidates for interview.

Step 3: Conduct Interviews for Selected Candidates

Step 4: Submit Candidate Offer

  1. Once you have chosen your Candidate for hire, please submit an Offer Letter in Taleo 
  2. After the Offer has been approved, Human Resources extended a verbal offer to the candidate
  3. Human Resources submits a background request to the candidate via email
  4. Once the Background Check is completed, Human Resources submits a written offer to the candidate
  5. Candidate e-signs offer/contract (replaces contract request form/paper offer letter)

Step 5: New Hire Paperwork

  1. The new employee is assigned Onboarding (New Hire Paperwork) electronically in the Taleo Talent Center
  2. Within 24 hours, the new employee will receive an email to their personal email address containing a link to access and complete the Onboarding paperwork
  3. Once the Offer Letter is e-Signed, and all Onboarding paperwork is completed, the new employee will receive an email within 48 business hours to their personal email address with instructions to activate their A-State account and other important steps that need to be completed

Questions?

✨System Access, Posting Jobs, Candidate Applications, and General Questions - Kristin Carson at 2446
✨Offers Letters and Onboarding - Olivia Clark at 3659

Hiring Process: Graduate Assistants

To rehire an existing Graduate Assistant: Please process an EPAF through Banner Self-Service. (View instructions here)

Step 1: Post Job

  1. If you do not have access to Taleo Admin, contact Kristin Carson
  2. Review the current job description within the Job Library. If any changes need to be made, please contact Kristin Carson in Human Resources before submitting the requisition. 
  3. Create a Requisition from the Job Library in Taleo 
  4. If you are unsure of what position number to use, please contact Human Resources
  5. Requisition will route through departmental and administrative approvals
  6. Human Resources will approve and reach out to the hiring department with the next steps

Step 2: Review Candidates

  1. After the position has closed, review the applicant pool to select candidates for interview.

Step 3: Conduct Interviews for Selected Candidates

Step 4: Submit Candidate Offer

  1. Once you have chosen your Candidate for hire, please submit an Offer Letter in Taleo 
  2. After the Offer has been approved, Human Resources extends a verbal offer to the candidate
  3. Human Resources submits a background request to the candidate via email
  4. Once the Background Check is completed, Human Resources submits a written offer to the candidate
  5. Candidate e-signs offer/contract (replaces contract request form/paper offer letter)

Step 5: New Hire Paperwork

  1. The new employee is assigned Onboarding (New Hire Paperwork) electronically in the Taleo Talent Center
  2. Within 24 hours, the new employee will receive an email to their personal email address containing a link to access and complete the Onboarding paperwork

Questions?

✨System Access, Posting Jobs, Candidate Applications, and General Questions - Kristin Carson at 2446
✨Offers Letters and Onboarding - Olivia Clark at 3659

 

Hiring Process: Part-Time Non-Student Employees

As of 6/22/21: To rehire an existing Part-Time employee: Please process an EPAF through Banner Self-Service (Instructions here). 

Step 1: Post Job

  1. If you do not have access to Taleo Admin, contact Kristin Carson
  2. Review the current job description within the Job Library. If any changes need to be made, please contact Kristin Carson in Human Resources before submitting the requisition. 
  3. Create a Requisition from the Job Library in Taleo 
  4. If you are unsure of what position number to use, please contact Human Resources
  5. Requisition will route through departmental and administrative approvals
  6. Human Resources will review and reach out to the hiring department with next steps 

Step 2: Review Candidates

  1. After the position has closed, review the applicant pool to select interview candidates.

Step 3: Conduct Interviews for Selected Candidates

Step 4: Submit Candidate Offer

  1. Once you have chosen your Candidate for hire, please submit an Offer Letter in Taleo 
  2. After the Offer has been approved, Kelly Carrick will send the offer to the candidate via email
  3. Once the Background Check is completed, Human Resources will email a written offer to the candidate
  4. Candidate e-signs the offer/contract

Step 5: New Hire Paperwork

  1. The new employee is assigned Onboarding (New Hire Paperwork) electronically in the Taleo Talent Center
  2. Within 24 hours, the new employee will receive an email to their personal email address containing a link to access and complete the Onboarding paperwork
  3. Once the Offer Letter is e-Signed, and all Onboarding paperwork is completed, the new employee will receive an email within 48 business hours to their email address with instructions to activate their A-State account and other important steps that need to be completed

Questions?

System Access, Posting Jobs, Candidate Applications, and General Questions - Kristin Carson at 2446

Interviews, Offers, and Onboarding – Kelly Carrick at 8160

 

Hiring Process: Part-Time Student and Work-Study Employees

As of 6/22/21: To rehire an existing Part-Time Student: Please process an EPAF through Banner Self-Service (Instructions here). 

Step 1: Post Job

  1. If you do not have access to Taleo Admin, contact Kristin Carson
  2. Review the current job description within the Job Library. If any changes need to be made, please contact Kristin Carson in Human Resources before submitting the requisition. 
  3. Create a Requisition from the Job Library in Taleo 
  4. If you are unsure of what position number to use, please contact Human Resources
  5. Requisition will route through departmental and administrative approvals
  6. Human Resources will review and reach out to the hiring department with the next step 

Step 2: Review Candidates

  1. After the position has closed, review the applicant pool to select candidates for interview
  2. Update your selected candidates to an interviewing status within Taleo

Step 3: Conduct Interviews for Selected Candidates

Step 4: Background Check

  1. If the Student’s position meets the criteria for a background check, please reach out to Kelly Carrick.

Step 5: Submit Candidate Offer

  1. Once you have chosen your Candidate for hire, please submit an Offer Letter in Taleo 
  2. After the Offer has been approved, Kelly Carrick emails the written offer to the candidate
  3. Candidate e-signs the offer/contract

Step 6: New Hire Paperwork

  1. The new employee is assigned Onboarding (New Hire Paperwork) electronically in the Taleo Talent Center
  2. Within 24 hours, the new employee will receive an email to their personal email address containing a link to access and complete the Onboarding paperwork

Questions?

System Access, Posting Jobs, Candidate Applications, and General Questions - Kristin Carson at 2446

Interviews, Offers, and Onboarding – Kelly Carrick at 8160

Maximum Working Hours for Employees

What is the maximum number of course credit hours that an Adjunct Faculty member can teach? 

An Adjunct Faculty employee can teach a maximum of nine (9) course hours per (1) semester. If an Adjunct Faculty member is teaching at separate campuses within the ASU System, the course hours are combined and count toward the total maximum of nine (9) course hours per (1) semester.

How many hours can a Part-Time Non-Student employee work per work? 

A work week is defined as Monday through Sunday. Although the operating procedures allow a maximum of 29 hours per work week, all colleges and divisions have adopted the 28-hour rule per work week.

How many hours can a Graduate Assistant work per week?

Graduate Assistants are currently limited to 20 hours per work week (Monday-Sunday). 

How many hours can a student employee work per week? 

We encourage student employees to work 20 hours per work week (Monday-Sunday), however, student employees who are U.S. citizens may work:

Federal immigration and labor laws require that non-U.S. citizen student employees work:

When school is out of session, can a student work more than 28 hours? 

The maximum is 28 hours per week. 

Additional Information

ASU System Procedure

Questions about how many hours your employee can work? Reach out to Human Resources