# Travel Cards

<section id="bkmrk-what-is-a-t-card%3F-th"><article>## WHAT IS A T-CARD?

The State Travel Card, also known as the T-Card, is a credit card that full-time employees use for travel expenses on official business for Arkansas State University. The T-Card program is designed to help better manage official business travel.

## WHAT IS A DEPARTMENTAL CARD?

The State Departmental Card, is a department travel card used for individuals or groups traveling on official business for Arkansas State University. The card is in the name of the department. This card may also be used for guests of the university such as recruits, speakers, or candidates.

[Travel Request Guide](https://kb.astate.edu/attachments/1269)

## HOW TO OBTAIN A T-CARD OR DEPARTMENT CARD?

- Fill out the T-Card or Department Card application.
- Get all the necessary signatures on the application and deliver to the Travel Card Coordinator in Accounts Payable/Travel Services. Do **not** send the application through campus mail.
- New cardholders must complete a training video and pass a quiz before the Travel Card Coordinator releases the card. Training videos are available through Taleo Learn.
- If the department already has a card, contact the Travel Card Coordinator to transfer the card to a new custodian.

### Travel Forms

# FORMS

<section id="bkmrk-"></section><div>- ### <span style="color: #000000;"><a style="color: #000000;">TRANSPORTATION FORMS</a></span>
    
    [Trip Optimizer](https://kb.astate.edu/attachments/1278)
    
    [Arkansas Official Map Mileage](https://www.astate.edu/a/controller/travel/files/mileage-chart-new.xls) (The Grid)
    
    [Mileage Log](https://kb.astate.edu/attachments/1276)
    
    [Vehicle Safety Forms](https://kb.astate.edu/attachments/1277)
- <a>LIABILITY AND TAX FORMS</a><div><div>**Student Liability Forms**</div></div>[Liability Waiver|Consent Form for Students](https://kb.astate.edu/attachments/1270)
    
    [Parent|Legal Guardian Liability Waiver Consent Form](https://kb.astate.edu/attachments/1271)
    
    **Tax Forms**
    
    [W-9](http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3) - for U.S. individual Guests of State
    
    [W-8BEN](http://www.irs.gov/pub/irs-pdf/fw8ben.pdf) - for Foreign individual Guests of State
    
    [W-8BEN-E](http://www.irs.gov/pub/irs-pdf/fw8bene.pdf) - for Foreign business Guests of State
- <a>TRAVEL CARDS FORMS</a>[Travel Card Application.pdf](https://kb.astate.edu/attachments/1264)
    
    [Department Card Application](https://kb.astate.edu/attachments/1265)
    
    [Travel Cancellation Form](https://kb.astate.edu/attachments/1266)
    
    [Credit Limit Increase Form](https://kb.astate.edu/attachments/1267)
    
    [Lost|Stolen|Fraud Form](https://kb.astate.edu/attachments/1268)

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