Travel Cards

WHAT IS A T-CARD? 

   

 The State Travel Card, also known as the T-Card, is a credit card that full-time employees use for travel expenses on official business for Arkansas State University. The T-Card program is designed to help better manage official business travel. 

 WHAT IS A DEPARTMENTAL CARD? 

 The State Departmental Card, is a department travel card used for individuals or groups traveling on official business for Arkansas State University. The card is in the name of the department. This card may also be used for guests of the university such as recruits, speakers, or candidates. 

 Travel Request Guide 

 HOW TO OBTAIN A T-CARD OR DEPARTMENT CARD? 

 

 Fill out the T-Card or Department Card application. 

 Get all the necessary signatures on the application and deliver to the Travel Card Coordinator in Accounts Payable/Travel Services. Do  not  send the application through campus mail. 

 New cardholders must complete a training video and pass a quiz before the Travel Card Coordinator releases the card. Training videos are available through Taleo Learn. 

 If the department already has a card, contact the Travel Card Coordinator to transfer the card to a new custodian. 

 

 Travel Forms 

 FORMS 

 

 

 

 

 TRANSPORTATION FORMS 

 Trip Optimizer 

 Arkansas Official Map Mileage  (The Grid) 

 Mileage Log 

 Vehicle Safety Forms 

 

 LIABILITY AND TAX FORMS 

   

 

 Student Liability Forms 

 

   

 Liability Waiver|Consent Form for Students 

 Parent|Legal Guardian Liability Waiver Consent Form 

   

 Tax Forms 

 W-9  - for U.S. individual Guests of State  

 W-8BEN  - for Foreign individual Guests of State 

 W-8BEN-E  - for Foreign business Guests of State 

   

 

 TRAVEL CARDS FORMS 

 Travel Card Application.pdf 

 Department Card Application 

 Travel Cancellation Form 

 Credit Limit Increase Form 

 Lost|Stolen|Fraud Form