# Department Initiators and Supervisors

#### In preparation for your employee's separation from the university, please submit an Offboarding Workflow **no earlier than two weeks prior** to an employee's final workday. This applies to all employees leaving the University, except in the following cases:

##### ?Faculty teaching two or more consecutive semesters

##### ?Overload assignments

##### ?Sponsored (Non-employee) individuals – Contact HR directly to request account inactivation and system access removal

##### ?Employee transfers – The new department should complete a Taleo offer to initiate the transition

#### What is the employee offboarding process? 

1. Ensure the employee has returned all university-owned property and submitted their leave or time.
2. Initiate the offboarding workflow via [Pack Portal](https://pack.astate.edu/).
3. Click on the Workflow icon.
4. Under User Profile, click on My Processes and the ASU\_TERMINATION\_PROCESS link.
5. Review, complete, and approve the workflow.
6. Contact <cpi-security@astate.edu> if the ASU\_TERMINATION\_PROCESS isn't available.

#### Helpful Offboarding Workflow Guides: 

[Offboarding Workflow Initiator Guide](https://kb.astate.edu/attachments/1435)  
  
[Offboarding Workflow Supervisor Guide](https://kb.astate.edu/attachments/1436)

[Operating procedure](https://kb.astate.edu/attachments/1444)

#### More questions about how to submit an Offboarding Workflow?

? A-State Payroll   
? 870-972-3454  
? <payroll@astate.edu>