Procurement Services
Procurement Services' mission is to provide the University with services that effectively and efficiently respond to the campus's operating needs.
Procurement Services' strategic plan is to search for the best quality products and services and at the best price while meeting departmental needs.
- Purchasing Authority
- Department Goals
- CURRENT BIDS, LEGAL NOTICE & BID RESULTS
- Campus Credit Card
- Procurement Services FAQ
Purchasing Authority
PURCHASING AUTHORITY
All purchases, rentals, leases, lease/purchases, and contract services for Arkansas State University-Jonesboro, regardless of the source of funds, are subject to Arkansas laws, regulations, and procedures, and should be for the official business of the University.
All types of purchases from University accounts are subject to these regulations and procedures and require prior approval from the Procurement Services Department. The Procurement Official is the sole purchasing authority of the University. Purchases not authorized by this authority are not legal obligations of the University.
Purchasing Without Authorization
Any individual making a purchase without proper authority is assuming a personal obligation to the vendor for whom he/she may be held personally liable.
Department Goals
DEPARTMENT GOALS
- To procure all materials and services which meet the quality, quantity and delivery requirements of University departments.
- To obtain the highest value for each dollar spent.
- To foster and maintain good working relationships with campus departments through an understanding of their purposes and objectives.
- To promote the principles of open competitive bidding and impartiality.
- To maintain a high level of professional ethics and integrity.
- To provide potential suppliers with equal consideration of their products and services.
- To foster a high standard of public relations within the University, with vendors and the general public.
- To acquaint faculty and staff with the practices and procedures employed by the Procurement Office.
- To provide information and consultation to faculty and staff relative to products, sources and procurement options available to them.
CURRENT BIDS, LEGAL NOTICE & BID RESULTS
Procurement Services Department
Legal Advertisement
8-20-2025
BIDDERS**
Arkansas State University encourages all small, minority, and women owned business enterprises to compete for, win, and receive contracts for goods, services, and construction. We also encourage all companies to subcontract portions of any state contract to minority business enterprises.
This list of bids will be posted on the ASU Procurement Services web site.
Arkansas State University reserves the right to reject any or all bids.
Note: When Arkansas State University-Jonesboro is closed for any reason (i.e. inclement weather, fire or other natural disaster) all bid openings and pre-bid meetings are postponed until the next open & operational work day, and the bid will be opened at the same time stated in the solicitation.
Bidding Information
- Bids,RFP's and RFQ's are posted as they are issued by the University
- Respondents are responsible for checking this website for any addendums.
- If you cannot open a link or the file, contact Procurement Services
- Arkansas State University reserves the right to reject any or all bids
Sealed bids will be received for the following commodities or services until the time stated below:
Current Bids & RFPs/RFQs |
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| Bid Number | Commodity | Department | Closing Date |
| RFQ 26-28 | Construction Management Servies for Kays Hall Residence Hall | Planning, Design and Construction | December 19, 2025 |
Bid & RFP/RFQ Results
Recent Bid Results
*Contact Procurement Services for copy of results
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2025/2026 |
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| BID/RFP/RFQ Number | Commodity | Intent to Award to: | Closing Date |
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RFP 26-03 |
Promotional Items and Clothing for Arkansas State University |
4imprint |
August 12, 2025 |
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HSU RFP 26-02 |
Promotional Items and Clothing for Henderson State University |
Pending |
August 13, 2025 |
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RFP 26-06 |
External Communications and PR Strategy Consultant |
C. Bahn Strategic Partners |
August 5, 2025 |
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2024/2025 |
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| BID/RFP/RFQ Number | Commodity | Intent to Award to: | Closing Date |
| RFP 25-01 | On-Call HVAC Contractor Services |
Bernhard MCC |
July 31, 2024 |
| RFQ 25-02 | Strategic Plan Consultant | Point Heritage Development Consulting | August 5, 2024 |
| HSU RFP 25-01 | Promotional Items | CustomXM and 4imprint, Inc | August 14, 2024 |
| RFQ 25-03 | Architectural Services for Northpark Plaza | Brackett Krennerich | August 6, 2024 |
| RFQ 25-04 | Construction Management Services for College of Veterinary Medicine | Nabholz Construction | August 8, 2024 |
| BID 25-05 | Universal Testing Machine/Tensile Tester | No Bids Received | August 13, 2024 |
| RFP 25-06 | Chiller Repair Services | Williams Mechanical Services (via JOC) Integrity Mechanical Solutions |
September 26, 2024 |
| RFP 25-08 | Medical Equipment & Supplies | Southern Home Healthcare Inc | October 17, 2024 |
| HSU RFP 25-03 | Lycoming Engine Overhauls | PAC Aviation International Inc | November 13, 2024 |
| RFP 25-10 | Technology Support Consultant | Not Awarded | November 21, 2024 |
| BID 25-11 | Patient Simulators | Gaumard Scientific Company Inc. | November 18, 2024 |
| HSU RFQ 25-04 | Architect Services | SCM and WER Architects | February 3, 2025 |
| RFP 25-15 | Proctoring Solution | HonorLock Inc | February 26, 2025 |
| RFP 25-17 | Payroll Management Services | Paychex Inc | February 10, 2025 |
| HSU RFP 25-06 | Sporting Goods and Athletic Apparel | BSN Sports | April 2, 2025 |
| BID 25-23 |
Re-Roof of Education-Communications Building |
Mid-Ark Roofing | April 24, 2025 |
| BID 25-24 |
Roof Abatement of Education-Communications Building |
Environmental Protection | April 24, 2025 |
| BID 25-25 |
Re-Roof Student Union Building |
Roberts McNutt Inc | April 24, 2025 |
| BID 25-26 |
Cooling Tower |
Etarios | April 17, 2025 |
| BID 25-28 |
Hydronic Pumps |
Fluid Solutions | April 16, 2025 |
| RFQ 25-31 |
Business and Marketing Services |
Bahn Strategic Partners Inc | May 30, 2025 |
| RFP 25-32 |
Architectural Services for Exterior and Interior Renovations to Kays Hall |
WER | June 2, 2025 |
| RFQ 25-37 |
Architectural Services for Renovations to the Education and Leadership |
Pending | July 17, 2025 |
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2023/2024 |
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| BID/RFP/RFQ Number | Commodity | Intent to Award to: | Closing Date |
| HSU RFP 24-06 | Lease of Single Engine Aircraft (4) | Wings Leasing LLC and Sky High Aviation LLC | July 8, 2024 |
| RFP 24-34 | Roofing Contractors | B Four Plied (via JOC) and Jonesboro Roofing Co (via JOC) | May 30, 2024 |
| BID 24-36 | Grain Bin Restoration | Olympus Construction | May 21, 2024 |
| RFP 24-35 | Centralized Scheduling Software | Coursedog Inc | May 20, 2024 |
| BID 24-25 | Janitorial Supplies |
Ferguson Enterprises Pettus Office Products Brady Plus Clean Solutions Martin Industries Dispose-N-Save Unipak American Paper & Twine Cambridge Sensors |
May 1, 2024 |
| BID 24-30 | Grain Bin Restoration | Not Awarded | April 2, 2024 |
| RFP 24-29 | Cleaning & Inspections of Hood Systems | Service Tech HVAC Industrial Cleaning | March 28, 2024 |
| RFP 24-24 | JOC | March 27, 2024 | |
| RFP 24-23 | Suppression Fire Systems | State Systems | March 20, 2024 |
| RFP 24-22 | Fire Protection Testing | VSC Fire and Safety | March 19, 2024 |
| RFP 24-21 | On-Call Plumbing Contractors | T.R. Harris Plumbing LLC | March 5, 2024 |
| RFQ 24-19 | Architects for Veterinary School | Cooper Mixon Architects, PLLC | February 20, 2024 |
| HSU RFP 24-04 | Pest Control Services | Legacy Termite and Pest Control | 2/1/2024 |
| HSU BID 24-03 | Aircraft Engines | Irwin International/ DBA Aircraft Spruce | 12/12/2023 |
| RFP 24-14 | Legislative Consultant & Federal Appropriations Services | Difficult Run Strategies LLC | 11/6/2023 |
| RFP 24-09 | Web Redesign | RDW Group - iFactory | October 9, 2023 |
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RFP 24-08 |
Student Media Recruiting Program |
Not Awarded |
September 21, 2023 |
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RFQ 24-07 |
Financial Advisory Services and Related Work |
PFM (Capital Debt Financing and debt management related) Huron (All services except capital debt financing) Aarete (All services except capital debt financing) Deloitte (All services except capital debt financing) FORVIS (All services except capital debt financing) First Tryon (All services except capital debt financing) |
September 29, 2023 |
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RFP 24-06 |
Cleaning Cooling Towers |
Service Tech of Arkansas |
September 14, 2023 |
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BID 24-03 |
Sousaphones with cases |
Taylor Music Inc |
August 3, 2023 |
| RFP 24-02 | Consulting Services for Economic Impact Study |
Parker Philips Inc |
August 30, 2023 |
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2022/2023 |
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| BID/RFP/RFQ Number | Commodity | Awarded to: | Opening Date |
| RFQ 23-46 | Architect | June 29, 2023 | |
| RFP 23-40 | New CMMS System |
Accruent – Maintenance Connection |
June 21, 2023 |
| RFP 23-30 | Moving Services |
Smith Moving Company |
July 5, 2023 |
| HSU-RFP 23-02 | Lease/Rental of Twin Engine Airplanes |
Blue Sky Aviation |
May 30, 2023 |
| RFP 23-21 | Diploma Credential Solutions |
Parchment LLC |
May 16, 2023 |
| RFP 23-19 | House Rigger and Rigging Services |
Cole Entertianment |
May 11, 2023 |
| RFP 23-20 | Audio and Stage Lighting Services |
Sidetraxx Productions |
May 10, 2023 |
| RFQ 23-26 | On Call Services - Electrical, Mechanical, Plumbing, Fire Protection, Civil, Surveying, Commissioning, Structural, Engineering and Audio/Visual Designers |
Contact Facilities Management |
April 28, 2023 |
| Systems Office RFQ | Insurance |
PBM |
5/4/2023 |
| BID 23-31 | Grease Pumping/Drain Jetting |
Harris Pipe and Line Plumbing |
April 27, 2023 |
| BID 23-32 | Repair of Refrigerators and Ice Makers |
Denver's Refrigeration |
April 26, 2023 |
| RFQ 23-25 | On Call Architectural Services | April 28, 2023 | |
| RFQ 23-28 | Demolition and Site Renovations |
Meadows Construction |
April 4, 2023 |
| BID 23-27 | Sousaphones |
Alamo Music Center |
March 20, 2023 |
| BID 23-14 | Valves |
No Bids |
February 28, 2023 |
| RFP 23-12 | CMMS Consulting Services |
FM360 LLC |
November 16, 2022 |
| RFP 23-10 | Property for Sale |
Pending |
October 4, 2022 |
| HSU BID 23-01 | Aircraft Engines |
Irwin International Inc dba Aircraft Spruce Specialty |
September 28, 2022 |
| RFP 23-09 | Tents, Tables, Stages and Chairs for Special Events |
Artents |
September 6, 2022 |
| BID 23-06 | Field Marking Robot |
Turf Tank |
August 17, 2022 |
| RFP 23-03 | Aviation Consultant Services |
Sales Hangar Flight Ops LLC |
July 11, 2022 |
| RFP 23-02 | Ticketing & Development System |
TicketMaster LLC |
August 2, 2022 |
| RFP 23-01 | Sign Maintenance, Repair, Replacement, New Signage Design and Project Installation | Gibson's Sign-Mart |
August 2, 2022 |
| RFP 23-04 | Tents, Tables, Stages and Chairs for Special Events |
NO BIDS RECEIVED |
August 2, 2022 |
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2021/2022 |
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| BID/RFP/RFQ Number | Commodity | Awarded to: | Opening Date | |||||||||||||||||||||||||||||||||
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BID 22-49 |
Fan Coils |
Airtech Corporation |
June 8, 2022 |
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RFP 22-46 |
Enrollment Management Services |
Academic Partnerships LLC |
May 16, 2022 |
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RFQ |
Architects for the Softball Club Sports Complex |
Pending |
May 17, 2022 |
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RFP 22-40 |
Laundry Equipment & Services |
Caldwell & Gregory LLC |
May 2, 2022 |
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BID 22-44 |
Microscopes |
Canceled |
April 15, 2022 |
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BID 22-42 |
Microscopes |
Failed Bid |
April 7, 2022 |
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BID 22-34 |
Rental of Ice Machines |
Memphis Ice Machine Co. |
March 31, 2022 |
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RFP 22-38 |
Water Treatment Program |
Chem-Aqua Inc. |
March 23, 2022 |
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BID 22-37 |
Landscape Services- Hemingway-Pfeiffer |
Mowery Lawn Care |
March 1, 2022 |
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RFQ |
Architects |
WER/Kip Ellis |
March 8, 2022 |
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RFP 22-32 |
Hazardous Waste Disposal |
TRADEBE Environmental Services LLC |
February 23, 2022 |
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RFP 22-31 |
Consulting Firm for Searches |
ZRG Partners |
January 18, 2022 |
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RFP 22-30 |
Investment Advisory Services |
Not Awarded |
January 19, 2022 |
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RFP 22-25 |
Comprehensive Campus Landscape Service |
BrightView Landscape Services |
December 3, 2021 |
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RFP 22-19 |
Commercial Real Estate Consulting, Development, Marketing and Brokerage Services |
Newmark Moses Tucker Partners |
September 30, 2021 |
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BID 22-17 |
Spectrometer |
JEOL USA Inc. | September 13, 2021 | |||||||||||||||||||||||||||||||||
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BID 22-16 |
Spectrometer |
Failed Bid |
August 31, 2021 | |||||||||||||||||||||||||||||||||
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RFP 22-15 |
Performance Stage |
StageRight Corporation |
September 21, 2021 | |||||||||||||||||||||||||||||||||
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RFP 22-07 |
Astate Promotional Items and Clothing |
Pruitt Promotions |
August 24, 2021 | |||||||||||||||||||||||||||||||||
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RFP 22-06 |
Enrollment Management Services |
CANCELLED RFP | August 16, 2021 | |||||||||||||||||||||||||||||||||
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RFQ 22-02 |
Indirect Cost Consultant |
Maximus Education |
August 5, 2021 |
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BID 22-03 |
Landscaping Services |
US Lawns Arkansas Northeast |
July 15, 2021 |
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| 2020/2021 | ||||||||||||||||||||||||||||||||||||
| BID/RFP/RFQ Number | Commodity | Award to: | Opening Date | |||||||||||||||||||||||||||||||||
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21-34 |
Basketball Court |
Connor Sports Floors |
June 22, 2021 |
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21-33 |
Basketball Court | Failed bid | June 7, 2021 | |||||||||||||||||||||||||||||||||
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21-32 |
JOC | Multiple Vendors Awarded | June 1, 2021 | |||||||||||||||||||||||||||||||||
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21-26 |
Temporary Staffing Services |
Andy Frain Services |
May 19, 2021 | |||||||||||||||||||||||||||||||||
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21-27 |
Legal Services |
Barber Law Firm, focusing on general legal matters. Friday, Eldredge and Clark LLP, focusing on general legal matters. Wright, Lindsey & Jennings LLP, focusing on general legal matters. Mitchell, Williams, Selig, Gates & Woodyard, P.L.L.C., focusing on general legal matters. Womack Phelps Puryear Mayfield & McNeil, P.A., focusing on general legal matters. Schrantz Law Firm PLLC, focusing on intellectual property matters. Mccandlish Holton, P.C., focusing on immigration matters. Lightfoot, Franklin & White LLC, focusing on NCAA compliance matters. |
May 12, 2021 | |||||||||||||||||||||||||||||||||
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21-29 |
Insurance Affinity Partnership | Augeo | May 12, 2021 | |||||||||||||||||||||||||||||||||
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21-23 |
Video Management Tool | Kaltura | April 29, 2021 | |||||||||||||||||||||||||||||||||
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21-22 |
Repair of Food Service Equipment |
Hobart | April28, 2021 | |||||||||||||||||||||||||||||||||
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21-15 |
Operation and Management of Virtual Bookstore |
Textbook Brokers | March 25, 2021 | |||||||||||||||||||||||||||||||||
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21-14 |
Emergency Ambulance and Other Services |
Emerson Ambulance Services | March 22, 2021 | |||||||||||||||||||||||||||||||||
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21-13 |
Waste Disposal | MARCK | January 12, 2021 | |||||||||||||||||||||||||||||||||
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21-12 |
Banking Services | Centennial Bank | December 15, 2020 | |||||||||||||||||||||||||||||||||
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21-11 |
Boiler | Jaco Sales | December 1, 2020 | |||||||||||||||||||||||||||||||||
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21-10 |
Student Recruiting Media Program |
Cox Media Group | November 17, 2020 | |||||||||||||||||||||||||||||||||
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21-02 |
REAL ESTATE RESIDENTIAL BROKERAGE AND MARKETING SERVICES |
Halsey Thrasher and Harpole Real Estate Group | September 22, 2020 |
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| 21-08 |
European Partner Consultation |
Cormack Consultancy Group | October 29, 2020 | |||||||||||||||||||||||||||||||||
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| 2019/2020 | ||||||||||||||||||||||||||||||||||||
| BID/RFP/RFQ Number | Commodity | Award to: | Opening Date | |||||||||||||||||||||||||||||||||
| BID 20-26 |
Soap and Hand Sanitizer |
American Paper and Twine | May 19, 2020 | |||||||||||||||||||||||||||||||||
| RFP 20-23 |
Event and Temporary |
Staffmark Andy Frain |
March 10, 2020 | |||||||||||||||||||||||||||||||||
| RFQ 20-18 |
Sales Tax Consulting and Related Work |
Brown Smith Wallace – St. Louis, MO Hogan Taylor – Little Rock, AR Salt Group - Jonesboro, AR |
February 4, 2020 | |||||||||||||||||||||||||||||||||
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BID 20-19 |
High Efficiency Condensing Fire Tube Boiler | Jaco Sales | January 21, 2020 | |||||||||||||||||||||||||||||||||
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RFQ 20-17 |
Legal Services in Mexico | Holman Fenwick Willan USA LLP | January 16, 2020 | |||||||||||||||||||||||||||||||||
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RFQ 20-16 |
International Attorney | Baker, Donelson, Bearman, Caldwell & Berkowitz, PC Quarles & Brady LLP |
December 13, 2019 | |||||||||||||||||||||||||||||||||
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RFP 20-15 |
ESPN +/ Digital Media Services | Niles Media | December 10, 2019 | |||||||||||||||||||||||||||||||||
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RFQ 20-13 |
IT Consulting | Constituo | December 4, 2019 | |||||||||||||||||||||||||||||||||
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RFP 20-07 |
Independent External Auditors | Landmark PLC | December 4, 2019 | |||||||||||||||||||||||||||||||||
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RFQ 20-01 |
Outside Legal Counsel | Bass Berry and Sims PLC | August 20, 2019 | |||||||||||||||||||||||||||||||||
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RFP 20-02 |
Enrollment Management Services | Not Awarded | November 7, 2019 | |||||||||||||||||||||||||||||||||
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Construction |
ON CALL ARCHITECTURAL SERVICES | Multiple Vendors | October 21, 2019 | |||||||||||||||||||||||||||||||||
| 2018/2019 | ||||||||||||||||||||||||||||||||||||
| BID/RFP/RFQ Number | Commodity | Award to: | Opening Date | |||||||||||||||||||||||||||||||||
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BID #20 |
Construction Equipment | Hugg & Hall | June 25, 2019 | |||||||||||||||||||||||||||||||||
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RFP 19-12 |
JOC |
Various Vendors |
May 17, 2019 | |||||||||||||||||||||||||||||||||
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RFP 19-11 |
CHILLER PREVENTIVE MAINTENANCE | Integrity Mechanical Solutions LLC | May 21, 2019 | |||||||||||||||||||||||||||||||||
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BID #15 |
KASU Transmitter | Nautel Limited | April 18, 2019 | |||||||||||||||||||||||||||||||||
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BID #12 |
Microscope | NanoImages LLC | April 2, 2019 | |||||||||||||||||||||||||||||||||
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RFP 19-10 |
Chancellor Performance Evaluation | AASCU-Penson | January 22, 2019 | |||||||||||||||||||||||||||||||||
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RFP 19-09 |
Education Abroad Services |
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January 22, 2019 | |||||||||||||||||||||||||||||||||
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RFP 19-08 |
Interactive Communication Platform | Voice Thread | December 5, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-07 |
Virtual Campus Tour | Bid Not Awarded | November 1, 2018 | |||||||||||||||||||||||||||||||||
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RFP #19-06 |
Consulting Firm for Searches | Bid Not Awarded | December 12, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-05 |
Strategic Planning Consultant | The NAPA Group | November 26, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-04 |
Donor CRM System | Blackbaud | September 7, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-03 |
ASO PHARMACY | MedImpact | June 25, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-02 |
Identity Authentication Solution | BioMetric Signature ID | July 10, 2018 | |||||||||||||||||||||||||||||||||
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RFP 19-01 |
ASO MEDICAL | Blue Advantage | June 25, 2018 | |||||||||||||||||||||||||||||||||
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2016/2017/2018 |
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RFP #49 |
iOS AND ANDROID MOBILE ONLINE COMMUNITY APPLICATION |
We Are Few LLC | June 12, 2018 | |||||||||||||||||||||||||||||||||
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BID #1 |
Landscape Services | Anderson Landscaping | May 18, 2018 | |||||||||||||||||||||||||||||||||
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RFP #21 |
Online Customer Contact Services | NICE inContact | April 25, 2018 | |||||||||||||||||||||||||||||||||
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RFQ Construction |
ON CALL ARCHITECTURAL SERVICES | Multiple Vendors | April 13, 2018 | |||||||||||||||||||||||||||||||||
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RFP #19 |
Archives & Special Collections Part 2 |
Scene Savers | February 20, 2018 | |||||||||||||||||||||||||||||||||
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RFP #17 |
Background Screening Services | Sterling Infosystems Inc. | January 23, 2018 | |||||||||||||||||||||||||||||||||
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RFP #16 |
Archives and Special Collections Services |
Crawford | October 18, 2017 | |||||||||||||||||||||||||||||||||
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BID #14 |
Janitorial Supplies | Martin Industrial Services | August 15, 2017 | |||||||||||||||||||||||||||||||||
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RFP #11 |
Plagiarism Detection System | August 1, 2017 | ||||||||||||||||||||||||||||||||||
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RFP #10 |
Emergency Notification System | Rave Wireless Inc. | July 14, 2017 | |||||||||||||||||||||||||||||||||
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BID #9 |
Phonathon Management Firm | Wilson-Bennett Technology Inc | June 20, 2017 | |||||||||||||||||||||||||||||||||
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BID #8 |
Tree Pruning & Removal Services | Williams Tree Service | May 18, 2017 | |||||||||||||||||||||||||||||||||
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BID #6 |
Kitchen & Janitorial Supplies | Martin Industrial Supplies | April 28, 2017 | |||||||||||||||||||||||||||||||||
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RFP #7 |
Water Treatment Program | Chem-Aqua | April 28, 2017 | |||||||||||||||||||||||||||||||||
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BID #5 |
Tree Pruning & Removal Services | Rejected - Rebid | April 20, 2017 | |||||||||||||||||||||||||||||||||
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RFP #44 |
Efficiency and Transformation Review | Huron Consulting | April 20, 2017 | |||||||||||||||||||||||||||||||||
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RFP #43 |
Campus Cable TV | Apogee | April 13, 2017 | |||||||||||||||||||||||||||||||||
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RFP #38 |
Legal Services |
Barber Law Firm focusing on real estate and general legal matters. Friday, Eldredge and Clark, LLP focusing on general legal matters. Lightfoot, Franklin, White LLC focusing on NCAA matters and compliance. Ogletree Deakins, focusing on immigration matters. Schrantz Law Firm PLLC, focusing on patents, trademarks, copyrights and intellectual property matters. Wright, Lindsey & Jennings LLP, focusing on general legal matters. Womack Phelps Puryear Mayfield and McNeil, P.A. focusing on bankruptcy matters and general legal matters. |
April 7, 2017 | |||||||||||||||||||||||||||||||||
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BID #4 |
Suppression Fire Systems Testing & Inspection |
State Systems Inc. |
April 5, 2017 | |||||||||||||||||||||||||||||||||
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RFP #34 |
Water Treatment Program |
Rebid on RFP #7 |
April 4, 2017 | |||||||||||||||||||||||||||||||||
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BID #3 |
Cleaning & Inspection of Hood Systems |
State Systems Inc. |
March 24, 2017 | |||||||||||||||||||||||||||||||||
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BID #2 |
Annual Fire Protection Testing and Inspection |
Reliable Fire Protection |
March 22, 2017 | |||||||||||||||||||||||||||||||||
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BID #1 |
Uniforms |
G & K Services |
March 13, 2017 | |||||||||||||||||||||||||||||||||
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BID #37 |
Used Van |
Crane Ford |
March 13, 2017 | |||||||||||||||||||||||||||||||||
|
RFP #33 |
Study Abroad Travel Programs |
Centro Panamericano de Idiomas (CPI) C.E.P.A. E.F. College Study Tours International Studies (ISA) Select Travel Study Student Universe |
February 10, 2017 | |||||||||||||||||||||||||||||||||
|
BID #27 |
Repair of Refrigeration and Ice Makers |
Denver Refrigeration |
January 19, 2017 | |||||||||||||||||||||||||||||||||
|
RFP #30 |
Professional Review of Admissions, Records and Registration Department |
AACRAO Consulting |
November 30, 2016 | |||||||||||||||||||||||||||||||||
|
BID #26 |
Grease Pumping/Drain Jetting |
Harris Pipe & Line Plumbing |
October 25, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #27 |
Mobile Print Management Solution |
Tracsystems |
October 25, 2016 | |||||||||||||||||||||||||||||||||
|
BID #25 |
Patient Simulation Equipment & Supplies |
BoundTree Medical LLC |
October 21, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #14 |
Door Access Control Systems |
Blackboard |
October 11, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #23 |
Study Abroad Services |
Will not be awarded |
September 22, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #6 |
Legal Services for Mexico |
Squirre Patton Boggs |
September 12, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #21 |
Wolftracks Yearbook |
Josten's Inc |
September 7, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #19 |
Audio/Stage Light Services |
ProShow Systems, LLC and Sidetraxx Productions |
September 7, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #18 |
House Rigger and Rigging Services |
Cole Entertainment Services |
September 2, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #5 |
Procurement Strategic Plan Development Services |
Will Not Be Awarded |
August 9, 2016 | |||||||||||||||||||||||||||||||||
|
BID #3 |
JOC Ordering Contract |
Various Vendors Awarded |
July 28, 2016 | |||||||||||||||||||||||||||||||||
|
BID #51 |
Risk Management Consultant & Brokerage Services |
Bancorp |
June 10, 2016 | |||||||||||||||||||||||||||||||||
|
BID #52 |
Tractor Lease |
Greenway Equipment |
May 27, 2016 | |||||||||||||||||||||||||||||||||
|
RFP #43 |
ASO Medical |
Cigna |
May 6, 2016 | |||||||||||||||||||||||||||||||||
|
BID #33 |
Waste Collection, Transportation, and Disposal |
Tradebe Environmental Services |
March 30, 2016 | |||||||||||||||||||||||||||||||||
Campus Credit Card
Procurement Card
WHAT IS A P-CARD?
The State Procurement Card, also known as the P-Card, is a credit card that each department will use to purchase low-dollar, supply items. The P-Card program is designed to help better manage these purchases.
When entering Concur descriptions and comments, please do not use double quotes (“ “) when entering a word or phrase, such as “Mentor Monday”.
Also, do not use the pipes symbol (|). The pipes symbol is located on the same keyboard key as the backslash symbol. These symbols cause errors when Concur information is fed over into Banner.
If you have any questions, please contact Mike Smith at 870-680-4230 or mismith@astate.edu.
INSTRUCTIONS AND FORMS FOR P-CARD
Benefits
P-Cards benefit the departments, the University, and our vendors by allowing easier access to purchases and eliminating the need for a purchase order. The P-Card will be issued to designated, full-time employees in each department to enhance University and departmental effectiveness and economy of operations.
Grant Accounts
Office of Programs and Grants no longer allows a grant account to be used as the default account for a P-Card. The department must use their supplies and services account as the default account and then reallocate in Concur.
Additional Paperwork Requirements
When processing your monthly P-Card transaction log, additional paperwork is required for the following:
- Food Purchased from an Outside Source
- A completed food purchase form must be attached to your transaction log. The P-Card cannot be used for restaurants or catering services, with the exception of Sodexo.
- On-Campus Events
The Food Purchase for On-Campus form MUST be approved by dining services for food can be purchased. - Off-Campus Events
Use the Food Purchase for Off-Campus form for events held off campus. These purchases must be approved by the Director of Procurement before purchase. - Promotional Items
All purchases for promotional items must be made from a CLC vendor. If the purchase is not made from a CLC vendor the holder is responsible for reimbursement to the P-Card account for the amount of the purchase. This reimbursement must be done with Foundation or other private funds. - Individual Membership Fees
Attach a memo from the Dean signed by the Vice Chancellor or Director approving the membership.
Procurement Services FAQ
Where to order Office Supplies
Office supplies are no longer on a mandatory state contract. Procurement Services encourages using the preferred cooperative contract at Staples for office supply purchases. P-Cards can be used at the Office Depot store.
- GSS is a minority E & I Cooperative (CNR-01373) office supplier for ASU
- Office Depot is a State Contract (SP-19-0069) office supplier for ASU
- Link to order: https://business.officedepot.com/
- Ordering Guide
- Welcome Guide
Food Purchases Procedures
Food Purchase Requests:
Departments must complete the Food Purchase Request form when using state funds to
purchase food. The form is to be used for food purchases, for both on or off campus, events not
provided by Sodexo, Inc., our Dining Services vendor. The form is not required when food is
purchased using A-State Foundation or Student Agency funds.
- On-Campus facilities include all buildings on the Jonesboro campus with the exception of the Judd Hill Center.
- Off-Campus facilities include restaurants, parks, and other establishments not on the Jonesboro campus.
Sodexo must be used to cater the event when the event is held on campus.
On-Campus Official Functions
• Food purchased for an on-campus function must be purchased through Sodexo, Inc.
• In the event, Sodexo is unavailable, the Food Purchase Request Form must be approved by Sodexo, Inc., PRIOR to ordering from an off-campus vendor.
Required Approvals
• All food purchase requests for off-campus official functions must be approved by Sodexo, the department head, chair, dean, and vice chancellor PRIOR to the event.
Sodexo Signature is NOT required on Food Form:
• Candidate Interview meals
• Donor meals
• Official Recruit meals
• Food purchases provided by Sodexo
• Classroom experiment food
• Coffee/WATER & supplies for University guests only
• Candy for community fairs, recruitment trips, and other University functions.
*Candy for the department is not allowed.
• Meals outside of Jonesboro
Sodexo Signature Required on Food Form Prior to Event
• Food purchased for an off-campus official function in Jonesboro
• Food purchased for an on-campus official function where Sodexo is unable to provide meal.
• Athletic Team meals
For more information on official functions categories, see Operating Procedure 05-09 and the Food Purchase Request form on Procurement Services’ web site.
Denying a requisition or budget transfer
To Deny a Requisition or Budget Transfer
Note: Initiators can deny their own requisitions until the last person in the approval queue approves it.
- Click on the Self-Service Banner (SSB) icon in myCampus.
- Click on the Finance menu.
- Click on the Approve Documents link.
- Click Submit Query.
- Click on the Disapprove link for the document that needs to be denied.
- Click on the Disapprove Document button. Once this is done you will receive an e-mail stating the document has been disapproved. You can now login to Internet Native Banner (INB) and make corrections or delete the document.
Finding a lost requisition
If you have been timed out in the middle of processing a requisition and forgot to write down a requisition number, please use the following steps to find your lost requisition.
Processing an on-campus vendor purchase
For instructions please see On-Campus Purchasing.
Technology Purchasing Processes
All technology purchases must be accessible to the visually impaired. This includes new technology purchases and software renewals.
A VPAT (Voluntary Product Accessibility Template) on most purchases will be required to verify the purchase is compliant with Arkansas law.
***The department is not required to obtain a VPAT from a state/cooperative contract items (ex. Dell).
Software cannot be purchased via the P-Card unless approved in advance to verify that it meets the requirements.
Software Purchases:
|
Audio/Visual Equipment, Cisco Desktop Phone, Digital Signage, and TV Purchases: Contact ITS at 972-3033.
Cell Phone, MIFI and Data Plans (for iPads) - Contact ITS at 972-3033. You may also go to the Network & Wireless section of the Help Desk ticketing application.
On-Campus Purchasing from ITS
Vendor ID: 50554137
- Obtain a quote from Information and Technology Services.
- Initiate an online requisition to ASU Information and Technology Services.
- Override the default Commodity Code description with the specific description and item number of the product being ordered.
- Any additional information for line items should be entered in Item Text.
- Enter quantity and amount.
- Use Tax Group 'P' for services or 'U' for purchases.
- Procurement will process the requisition and complete a purchase order
- Procurement writes the PO number on the requisition, and then forwards the requisition and back-up documents to Accounts Payable for payment.
For more information, see the Information and Technology Services web site
Dell Purchases:
Vendor ID: 50005425
Use the following Commodity Codes:
- 20701 – Computer Supplies
- 20401 – Non-Capital Computers and Laptops
- 20402 – Capital Personal Computer
- Request an e-quote from Shane Johnston, shanej@astate.edu
- Initiate an order requisition
- Override the default commodity code description with the description from the quote
- Enter the following in Document Text:
- Line 1: 4600053723
- Line 2: E-quote number
- Once the requisition is approved, Procurement will process it, place the order at Dell, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator
- Once the items have been delivered or picked up, the initiator should receive the items in Banner. When the order is incorrect, the initiator should contact Accounts Payable at 972-2315
Apple Purchases:
Information and Technology Services
Vendor ID: 50004884
Use the following Commodity Codes:
- 20701 - Computer Supplies
- 20402 - Capital Personal Computer
- 20404 - Non Capital-iPads, Tablets and Cell Phones
- 20401 – Non-Capital Computers and Laptops
- Request a Apple Proposal from ITS, it_hardware@astate.edu
- Enter an order requisition.
- Override the default commodity code description with the description from the Apple Proposal received from ITS.
- Enter the following in Document Text:
- Line 1: 4600055281
- Line 2: Apple Contract number 1013697
- Line 3: Account number 477550
- Line 5: Apple Proposal number
- Line 6: Who will this device(s) be for/Who will be responsible for the device(s)
- Once the requisition is approved, Procurement will process it, place the order at Apple, add it_hardware@astate.edu to the email list, and complete a purchase order. An email attachment of the purchase order will be sent to the initiator
- Once the items have been delivered or picked up, the initiator receive the items in Banner. When the order is incorrect, the initiator will need to contact ITS.
Please see the following guidelines for all ASU technology purchases:
Moving Procedures
RELOCATION ALLOWANCE FOR NEW FACULTY AND PROFESSIONAL STAFF
To outline allowable relocation costs and to clarify non-allowable costs:
Arkansas Code 19-4-522 (5) (e) allows the payment of employee moving expenses from state funds by institutions of higher education. Within the fiscal limitations of departmental units of Arkansas State University a dean, director, or department head may pay an amount equivalent to up to 10% of the annual salary in moving expenses for new faculty or professional staff employees. The President, Chancellor, or a Vice Chancellor may authorize payments greater than this amount. The terms of agreement for payment of moving expenses should be included in the letter of appointment. The University's obligation applies to the movement of a "household" and does not constitute a separate allowance to each member of a family employed by the University.
Allowable Costs:
- Moving the employee's household goods and personal effects.
- Travel, including lodging but not meals, from the former residence to the new residence. This includes one night of lodging upon arrival at the new home destination. Subsequent nights of lodging are the responsibility of the employee.
- Since it is often more economical to ship books by parcel post, individuals should investigate this possibility and should keep receipts to submit with their request for reimbursement.
- If the faculty or professional member elects to move himself/herself (U-Haul, etc.) rather than utilizing commercial movers, receipts should be kept for vehicle or trailer rental charges, gasoline and oil purchases, toll charges, and special labor charges (other than the faculty or professional himself/herself) required in assisting with loading and unloading.
The University does not share in the following costs:
- Storage of personal effects at either end of the move.
- Additional insurance coverage over and above than normally carried by commercial moving companies.
- Moving of household effects and personal books, not professional books, from an address other than the home address from which the individual is moving.
- Tipping
- Any subsequent moves from temporary to permanent housing not made within 6 months of the original move, nor agreed to upfront in writing as part of the employment offer.
Move scheduling should be done as soon as possible upon acceptance of employment, within one year from start of employment. Three written moving estimates must be secured for any amounts over $20,000. Estimates under $20,000 does not need bidding.
Payment will be made directly to the moving company by the university, or reimbursement for moving household goods and personal effects may be made to the employee, up to the amount authorized for the move. Original receipts are required for all reimbursements.
Procurement Services will not resolve any problems encountered with any moving companies. Regardless of how the employee manages a household move, moving expense payments to vendors of ASU employees must follow University Procedures.
During the move, the moving company may ask for guidance from the employee being moved. The employee being moved must understand that verbal instructions to the moving company may constitute a contract. ASU will not pay for verbal charges outside the written contract, and the employee will be solely liable. The moving employee needs to exercise caution to avoid this personal additional expense. When in doubt concerning a request from the moving company, call Procurement Services at 870-972-2028 for assistance.
THE FOLLOWING STEPS SHOULD BE FOLLOWED WHEN HOUSEHOLD GOODS MOVING SERVICES ARE REQUIRED.
- Inform your new employee in writing of the allotted amount the department is willing to pay for moving expenses.
- The new employee must attain three bids for any estimate over the $20,000 threshold. Estimates under $20,000 does not need bidding. Once they have received the cost estimates and selected the moving company, they should contact their ASU department with the information. The department should then follow through with an approved requisition to Procurement Services with the following information:
- Name and phone number of employee moving;
- Name of contracted moving company and quote number, if applicable
- Date of move and any pertinent particulars needed to ensure a successful move; Copies of three the estimates (if over $20,000) or a written quote for submittal (if under $20,000). The employee should assure that the estimates/quote are within the authorized budget before the move takes place. Any questions should be directed to Procurement Services before the employee signs the contract.
- Location employee is coming from and moving to.
For moves over $20,000 please see below:
Contract Vendor: Armstrong Relocation United Van Line
Contact Info: Rob Hurt - RHurt@goarmstrong.com or 800-288-7396
Armstrong will need the following information provided:
- Employee’s name
- Phone number
- Email address
- Moving location from and to.
- Lead Time: 10 day or 2 week advance notice
- E&I Contract Number
Minimum Order: 2,100 pounds
Discount: 66%
Fuel Surcharge: Not fixed. Dept of Energy determines monthly.
Armstrong will supply a written estimate not to exceed 10% quote
Insurance:
Full Replacement Value Coverage with NO DEDUCTIBLE is based on $5.00 x weight of the shipment up to $100,000 at NO COST
DURING THE MOVE
Armstrong Customer Service Rep: Pam James – 901/547-7392 or pjames@goarmstrong.com
- She will be in contact with the transferee before, during, and after each move.
- Satellite tracking capabilities are installed on all over the road trucks.
Vendor Numbers
| 50005258 | Adidas America Inc |
| 50007261 | A-State Printing Services |
| 50007261 | A-State Printing Services |
| 50005351 | Sodexo Operations LLC |
| 50005351 | Sodexo Operations LLC |
| 50005351 | Sodexo Operations LLC |
| 50005351 | Sodexo Operations LLC |
| 50005351 | Sodexo Operations LLC |
| 50264407 | Cintas Corporation |
| 50264407 | Cintas Corporation |
| 50553930 | Breaking Bonds Ministries Inc |
| 50005184 | O'Reilly Automotive Stores Inc |
| 50005184 | O'Reilly Automotive Stores Inc |
| 50545085 | A-State Facilities Management |
| 50212506 | Midwest Library Service |
| 50005033 | CDW Government LLC |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50005425 | Dell Marketing LP |
| 50005425 | Dell Marketing LP |
| 50004771 | St Bernards Medical Center |
| 50005286 | Elite Graphics LLC |
| 50004770 | City Water and Light |
| 50949061 | T R Harris Plumbing LLC |
| 50005202 | Lamar Companies |
| 50005450 | Sherwin Williams Co |
| 50445480 | Andy Frain Servs Inc |
| 50005507 | Associated Radiologists Ltd |
| 50005609 | Summit Utilities Arkansas Inc |
| 50005028 | Entergy Arkansas LLC |
| 50305191 | MARCK Recycling and Waste Services of NE AR LLC |
| 50305191 | MARCK Recycling and Waste Services of NE AR LLC |
| 50310661 | Pettus Office Products Inc |
| 50310661 | Pettus Office Products Inc |
| 50310661 | Pettus Office Products Inc |
| 50310661 | Pettus Office Products Inc |
| 50005033 | CDW Government LLC |
| 50005355 | Jonesboro Winnelson |
| 50624786 | In His Wings Ministry |
| 50471314 | Howard Technology Solutions |
| 50471314 | Howard Technology Solutions |
| 50471314 | Howard Technology Solutions |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50394560 | Canon Solutions America Inc |
| 50834906 | Robert Ferrilli LLC |
| 50834906 | Robert Ferrilli LLC |
| 50834906 | Robert Ferrilli LLC |
| 50006116 | The Emery Pratt Company |
| 50005550 | Pruitt Promotions Inc |
| 50187306 | Hugg and Hall Equipment Co |
| 50005489 | Arkansas State University System Foundation Inc |
| 50005781 | Paragould Communications Inc |
| 50039932 | Paul H Brookes Publishing Company Incorporated |
| 50004800 | Grainger Inc |
| 50004800 | Grainger Inc |
| 50543276 | Corinth Coca-Cola Bottling Works Inc |
| 50543276 | Corinth Coca-Cola Bottling Works Inc |
| 50543276 | Corinth Coca-Cola Bottling Works Inc |
| 50005346 | Fisher Scientific Company LLC |
| 50577066 | Embassy Suites Hilton Jboro Red Wolf Convention Ctr |
| 50489089 | Running Threads LLC |
| 50542384 | A to Z Lawncare LLC |
| 50005855 | Jonesboro Winair Co |
| 50004884 | Apple Inc |
| 50004884 | Apple Inc |
| 50004884 | Apple Inc |
| 50005505 | Dickson Orthopedics PA |
| 50005115 | RGB Mechanical Contractors Inc |
| 50005115 | RGB Mechanical Contractors Inc |
| 50005115 | RGB Mechanical Contractors Inc |
| 50005115 | RGB Mechanical Contractors Inc |
| 50005511 | Nexair LLC |
| 50005511 | Nexair LLC |
| 50005511 | Nexair LLC |
| 50005511 | Nexair LLC |
| 50005454 | Gibson's Sign Mart Inc |
| 50005454 | Gibson's Sign Mart Inc |
| 50867186 | STM Ground Inc |
| 50185055 | A-State Parking Services |
| 50006263 | American Paper and Twine Company |
| 50006263 | American Paper and Twine Company |
| 50004983 | Printing Papers Inc |
| 50005825 | Henry Schein Inc |
| 50005825 | Henry Schein Inc |
| 50031531 | Optimum |
| 50004804 | Jonesboro Regional Chamber Of Commerce |
| 50005432 | ASU Red Wolves Foundation |
| 50005106 | Ritter Communications |
| 50005106 | Ritter Communications |
| 50005301 | Anixter Inc |
| 50005301 | Anixter Inc |
| 50005301 | Anixter Inc |
| 50006249 | Amazon Capital Services |
| 50554137 | ASU Information and Technology Services |
| 50554137 | ASU Information and Technology Services |
| 50005558 | Airgas USA LLC |
|
Bienali Promotions LLC – 51021711 4imprint Inc – 50209600 Blink Marketing Inc – 50873859 Coles Screen Printing – 51021712 Design Shoppe – 50004981 Elite Graphics LLC – 50005286 Lasting Impressions Promotions Inc – 51021713 Pruitt Promotions Inc – 50005550 |
On-Campus Purchasing
For On-Campus Purchasing Instructions click here