Subawards

Requirements for when A-State faculty are the sub-awardee, and when A-State faculty include a sub-awardee in their research proposals.

For most federal grants applications, a sub-awardee (subrecipient) is required to provide a package of documents to the lead applicant/institution. The exact requirements vary by sponsor (NIH, NSF, USDA, HRSA, DoD, etc.) but the following documents are commonly required.

Common Sub-Award Documents Include

• Statement of Work
• Scope of Work
• Detailed Budget
• Budget Justification
• Subrecipient Commitment Form (Letter of Intent)
• Negotiated Indirect Cost Rate
• Biographical Sketches
• Current and Pending Other Support
• Facilities, Equipment, and Other Resources

A-State faculty who include a sub-award in their proposal are required to connect A-State's Research and Technology Transfer office with their counterpart at the sub-award institution for the coordination and collection of documents. A-State's required documents from sub-awardees include:

• Statement of Work
• Scope of Work form
• Subrecipient Statement of Collaboration form
• Detailed Budget
• Budget Justification
• Facilities, Equipment, and Other Resources
• Biographical Sketches
• Senior/Key Personnel form
• Performance Site Location form
• Letter of Commitment
  • Signed by the sub-awardee's Authorized Organizational Representative
  • Addressed to Travis D. Marsico, Ph.D., Vice Provost for Research, Innovation, and Discovery
• Subrecipient Intent to Collaborate form
• Negotiated Indirect Cost Rate