| **Exercise Name** | Fall 2025 Fire Drills |
| **Exercise Dates** | September 22 & 23, 2025 |
| **Planning Date** | August 11, 2025 |
| **Hotwash Date** | N/A |
| **Scope** | This exercise is a drill, planned for approximately 5 minutes at each residence hall. Exercise play is limited to activating the fire notification system in each building, monitoring the receipt and response by occupants, examining the notification system for any failures, and documenting all observations. |
| **Focus Areas**[**\[1\]**](#_ftn1) | Protection, Mitigation, Response |
| **Capabilities**[**\[2\]**](#_ftn2) | § Community Resilience § Infrastructure Systems § Operational Coordination § Planning § Public Information and Warning |
| **Objectives** | § Determine the operational status of fire notification systems § Examine the ability of occupants to recognize hazard communication messaging § Examine the occupant’s response to hazard communication messaging § Examine the ability of staff to encourage and guide evacuation efforts § Evaluate the effectiveness of previous public information programs § Examine for hazards that may compound fire risk/consequence |
| **Hazard** | Uncontained Fire |
| **Scenario** | Fire alarm activation signals the potential for a fire in the respective residence hall or living quarters. |
| **Sponsor** | Arkansas State University |
| **Participating Organizations** | Office of Emergency Management, University Housing, University Police Department Dispatch |
| **Point of Contact** | **Wyatt Reed,** Emergency Operations and Occupational Safety Specialist Office of Emergency Management Arkansas State University [WReed@AState.edu](mailto:wreed@astate.edu) or (870) 972-3352 |
| **Objective** | **Capability[\[3\]](#_ftn3)** | **Performed without Challenges (P)** | **Performed with Some Challenges (S)** | **Performed with Major Challenges (M)** | **Unable to be Performed (U)** |
| Determine the operational status of fire notification systems | Community Resilience | **X** | |||
| Infrastructure Systems | **X** | ||||
| Public Information and Warning | **X** | ||||
| Examine the ability of occupants to recognize hazard communication messaging | Community Resilience | **X** | |||
| Infrastructure Systems | **X** | ||||
| Planning | **X** | ||||
| Public Information and Warning | **X** | ||||
| Examine the occupant’s response to hazard communication messaging | Community Resilience | **X** | |||
| Planning | **X** | ||||
| Examine the ability of staff to encourage and guide evacuation efforts | Community Resilience | **X** | |||
| Operational Coordination | **X** | ||||
| Planning | **X** | ||||
| Evaluate the effectiveness of previous public information programs | Community Resilience | **X** | |||
| Planning | **X** | ||||
| Operational Coordination | **X** | ||||
| Examine for hazards that may compound fire risk/consequence | Community Resilience | **X** |
| Area for Improvement | Corrective Item | Implementation Plan | Primary Responsible Organization | Organization POC |
| **Passive Systems Maintenance** | Assess Status of Current Passive Systems | All passive fire protection systems in university-owned housing need to be assessed to determine their state. | Emergency Management (Primary) | **Emergency Management:** Ronnie Gilley or Doug Mayhugh |
| Identify Needed Repairs or Projects for Compliance | Based on the assessment performed, a plan for repairs or projects to repair to bring systems back in compliance should be created and carried out. | Facilities Management (Primary) Emergency Management (Secondary) | **Facilities Management:** Brian Lasey or Petree Buford **Emergency Management:** Ronnie Gilley or Wyatt Reed | |
| Create a Preventive Maintenance Program and Training Plan | Once compliance is ensured, attention to maintaining that compliance through preventive maintenance and training proper use of the systems should be done. | Facilities Management (Primary) University Housing (Secondary) | **Facilities Management:** Brian Lasey **University Housing:** Natalie Eskew and Jenny Keller |
| **Exercise Name** | Spring 2025 Fire Drills |
| **Exercise Dates** | February 17 & March 10, 2025 |
| **Planning Date** | August 15, 2025 |
| **Hotwash Date** | March 18, 2025 |
| **Scope** | This exercise is a drill, planned for approximately 5 minutes at each residence hall. Exercise play is limited to activating the fire notification system in each building, monitoring the receipt and response by occupants, examining the notification system for any failures, and documenting all observations. |
| **Focus Areas**[**\[1\]**](#_ftn1) | Protection, Mitigation, Response |
| **Capabilities**[**\[2\]**](#_ftn2) | § Community Resilience § Infrastructure Systems § Operational Coordination § Planning § Public Information and Warning |
| **Objectives** | § Determine the operational status of fire notification systems § Examine the ability of occupants to recognize hazard communication messaging § Examine the occupant’s response to hazard communication messaging § Examine the ability of staff to encourage and guide evacuation efforts § Evaluate the effectiveness of previous public information programs § Examine for hazards that may compound fire risk/consequence |
| **Hazard** | Uncontained Fire |
| **Scenario** | Fire alarm activation signals the potential for a fire in the respective residence hall or living quarters. |
| **Sponsor** | Arkansas State University |
| **Participating Organizations** | Office of Emergency Management, University Housing, University Police Department Dispatch |
| **Point of Contact** | **Wyatt Reed,** Emergency Operations and Occupational Safety Specialist Office of Emergency Management Arkansas State University [WReed@AState.edu](mailto:wreed@astate.edu) or (870) 972-3352 |
| **Objective** | **Capability[\[3\]](#_ftn3)** | **Performed without Challenges (P)** | **Performed with Some Challenges (S)** | **Performed with Major Challenges (M)** | **Unable to be Performed (U)** |
| Determine the operational status of fire notification systems | Community Resilience | **X** | |||
| Infrastructure Systems | **X** | ||||
| Public Information and Warning | **X** | ||||
| Examine the ability of occupants to recognize hazard communication messaging | Community Resilience | **X** | |||
| Infrastructure Systems | **X** | ||||
| Planning | **X** | ||||
| Public Information and Warning | **X** | ||||
| Examine the occupant’s response to hazard communication messaging | Community Resilience | **X** | |||
| Planning | **X** | ||||
| Examine the ability of staff to encourage and guide evacuation efforts | Community Resilience | **X** | |||
| Operational Coordination | **X** | ||||
| Planning | **X** | ||||
| Evaluate the effectiveness of previous public information programs | Community Resilience | **X** | |||
| Planning | **X** | ||||
| Operational Coordination | **X** | ||||
| Examine for hazards that may compound fire risk/consequence | Community Resilience | **X** |
| Area for Improvement | Corrective Item | Implementation Plan | Primary Responsible Organization | Organization POC |
| **Messaging** | Safety Messaging | Safety messaging and information campaigns should increase, both proactively and reactively. This includes sending a consistent stream of preparedness and preventative information to residents as well as corrective information and guidance as needed. Emails to The Circle and Arkansas Hall reinforcing expectations during evacuations should be explored. | University Housing (Primary) Emergency Management (Secondary) | **University Housing:** Natalie Eskew or Jenny Keller **Emergency Management:** Wyatt Reed or Ronnie Gilley |
| **Exercise Name** | Access Control Drill |
| **Exercise Date** | June 24-26, 2025 |
| **Planning Date** | None |
| **Hotwash Date** | August 6, 2025 |
| **Scope** | This exercise is a drill and evaluates the ability of appropriate agencies to be able to effectively control access to campus buildings and spaces. The scope was limited to testing whether the intended result from the access restriction was successful at each applicable door. Participants utilized radio communications for reporting based on an Incident Radio Communications Plan (ICS 205). |
| **Focus Areas**[**\[1\]**](#_ftn1) | Prevention, Protection, Mitigation, Response |
| **Core Capabilities**[**\[2\]**](#_ftn2) | § Access Control and Identity Verification § Infrastructure Systems § Interdiction and Disruption § Planning |
| **Target Capabilities** | § Quickly restrict access to campus buildings and spaces § Quickly restore access to campus buildings and spaces § Ensure proper management, maintenance, and training of access control systems |
| **After Action Report** | |
| **Organization** | Arkansas State University |
| **Lead Agency** | Office of Emergency Management |
| **Participating Organizations** | Blue Sky Technologies, Facilities Management, Information and Technology Services, University Housing, University Police Department **Note:** Multiple campus offices/departments assisted in the drill phase. |
| **Point of Contact** | **Wyatt Reed,** Emergency Operations and Occupational Safety Specialist Office of Emergency Management Arkansas State University [WReed@AState.edu](mailto:wreed@astate.edu) or (870) 972-3352 |
| **Target Capabilities** | **Core Capability**[**\[3\]**](#_ftn3) | **Performed without Challenges (P)** | **Performed with Some Challenges (S)** | **Performed with Major Challenges (M)** | **Unable to be Performed (U)** |
| Quickly restrict access to campus buildings and spaces. | Access Control and Identity Verification | **X** | |||
| Interdiction and Disruption | **X** | ||||
| Planning | **X** | ||||
| Quickly restore access to campus buildings and spaces. | Access Control and Identity Verification | **X** | |||
| Planning | **X** | ||||
| Ensure proper management, maintenance, and training of access control systems. | Access Control and Identity Verification | **X** | |||
| Infrastructure Systems | **X** | ||||
| Interdiction and Disruption | **X** | ||||
| Planning | **X** |
| **Area for Improvement** | **Corrective Item** | **Implementation Plan** | **Primary Responsible Organization** | **Organization POC** |
| **Planning** | Exercise Design Planning | For future exercises, a more robust exercise design plan needs to be created in conjunction with the Office of Emergency Management (OEM) and other key partners. | **ITS** (Primary) **Emergency Management** (Secondary) | **ITS:** Heather Boothman or Bethany Adams **Emergency Management:** Wyatt Reed |
| **Maintenance** | Preventative Maintenance Checks | Increase preventative maintenance checks and documentation to ensure the university is limiting the number of doors that are in a “down” status, as well as the amount of time doors are in a “down” status. | **ITS** (Primary) **Facilities Management** (Secondary) | **ITS:** Tony Marshall or Dane Buck **Facilities Management:** Zone Maintenance |
| **Accessibility** | ADA & Access Control Expectations | Create a list of expectations for each related ADA system in normal and all other access mode states. Additionally, compare the results of this/future exercises to this list of expectations to determine the efficacy of ADA systems relative to access controls. | **ITS** (Primary) | **ITS:** Heather Boothman or Bethany Adams |
| Increasing ADA Access | Continuing to inventory ADA capabilities and target needs to identify gaps. Create plans and solutions to allocate resources to ADA compliance initiatives. | **Facilities Management** (Primary) **ITS** (Secondary) | **Facilities Management:** Brian Lasey **ITS:** Tony Marshall or Dane Buck |