Advanced Search
Search Results
30 total results found
Procurement Rules and Procedures
Procurement Rules and Procedures Revised February 2025 STATE OF ARKANSAS PROCUREMENT RULES 2026 PROCUREMENT POLICY AND GUIDELINES PURCHASING AUTHORITY The Procurement Official is the sole purchasing authority of the University. Purchases not authori...
Bids, RFP and Results
Legal Advertisement TERMS AND CONDITIONS RFPs/BIDS Current Bids & RFPs/RFQs Bid Number Commodity Department Closing Date RFQ 27-05 Construction Management Services for NYIT and Sim Lab Facility Facilities Management September 29, 20...
Where Do I Order Office Supplies?
Office supplies are no longer on a mandatory state contract. ASU encourages using the preferred cooperative contract at Staples for office supply purchases. P-Cards can be used at the Office Depot store. GSS/Staples, Inc: GSS is a minority E & I Coo...
Food Purchase Requests
Food Purchase Requests: Departments must complete the Food Purchase Request form when using state funds topurchase food. The form is to be used for food purchases, for both on or off campus, events notprovided by Sodexo, Inc., our Dining Services vendor. The ...
How Do I Deny a Requisition or Budget Transfer?
Note: Initiators can deny their own requisitions until the last person in the approval queue approves it. Click on the Self-Service Banner (SSB) icon in myCampus. Click on the Finance menu. Click on the Approve Documents link. Click Submit Query. Click ...
How Do I Find a Lost Requisition?
If you have been timed out in the middle of processing a requisition and forgot to write down a requisition number, please use the following steps to find your lost requisition. In Banner, go to FPIREQN Click on the arrow beside the word Requisition (leave...
How Do I Process On-Campus Vendor Purchases?
On-Campus Purchasing Facilities Management Vendor ID: 50545085 Sign Shop:Commodity Code: 08030Account Code: 711311 – Other Supplies and MaterialsAddress Type: PO Sequence 4 Description GuidelinesWhen entering a requisition, please provide a clear and compl...
Relocation/Moving Procedure
RELOCATION ALLOWANCE FOR NEW FACULTY AND PROFESSIONAL STAFF To outline allowable relocation costs and to clarify non-allowable costs: Arkansas Code 19-4-522 (5) (e) allows the payment of employee moving expenses from state funds by institutions of higher ed...
State and Cooperative Contract Links
Arkansas Department of Finance and Administration - State Contracts Sourcewell (formerly NJPA) - Cooperative Contracts TIPS/TAPS - Cooperative Purchasing Systems E & I - Educational & Institutional Cooperative Purchasing NASPO - National Association of S...
Supply Contracts
Amazon Business - contact Procurement for user name and password Armstrong Relocation & Companies B & H Photo Video CDWG Connection Grainger GSS/Staples Lowe's Walmart Business
Campus Contracts
Coca-Cola Office Depot GSS - Partnered with Staples
Doing Business with A-State
Thank you for your interest in selling to Arkansas State University. Arkansas State University (A-State) welcomes all vendors interested in doing business with the University. As Procurement Services, our goal is to maintain an open, fair, and competitive atm...
Vendor Forms
Vendor Forms Disclosure Forms W8-BEN-E (for international companies) W9BEN - (for international individuals)
Vendor Registration Form
To become an approved vendor, please complete the Vendor Registration Form at this link.
Licensed Collegiate Vendors
To find the approved licensed collegiate vendors, click on this link and search under Arkansas State University.
One Drive Instructions for W9's
Do not send this information by email!! Personally, Identifiable Information such as W-9, social security number and date of birth should be submitted using One Drive.
Print Managed Services - Konica Minolta
Konica Minolta BenefitsA-State is utilizing the One-Rate program from Konica as the contract for our Multi-FunctionPrinter Fleet. This rate includes unlimited black/white and color copies, toner, staples, parts andlabor. Departments will be charged the same ra...
Software Purchases
On behalf of Information Technology Services (ITS) and Procurement, we would like to inform you of an updated procedure for purchasing software within departments and for individual user licenses. This new process is designed to ensure that allsoftware purchas...
Procurement Terms and Conditions for POs/RFPs and Bids
1. Legal Considerations Any contract shall be construed according to the laws of the State of Arkansas. Any legal proceedings against the University regarding this request for proposal or any resultant contract shall be brought in the Arkansas State Claims Co...
Instructions and Forms for P-Card
Approving P-Card Statement Reports P-Card Reconcilation Guide P-Card Delegation Form P-Card Non-allowables P-Card Allowables P-Card Application P-Card Increase Form Gift Card Request Form Student Prize Form You can also visit this link.