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Administration

  • 03-01 — Emergency Medical Procedures
    • Arkansas State University - Jonesboro
    • Effective Date: 07/01/97
    • Number: 03-01
    • Section: Administration
    • Subject: Emergency Medical Procedures

    • The purpose of this guideline is to establish procedures to be followed whenever a medical emergency exists on University property. A medical emergency may be defined as an urgent need for assistance or relief.

    • A Life Threatening Medical Emergency exists when an individual is:

      1. Unresponsive
      2. Difficulty breathing
      3. Chest pain
      4. Profuse bleeding
      5. Seizure
      6. Other serious bodily injury

    • If you are assisting in an emergency situation, follow these procedures:

      If individual is unresponsive:

      1. Call 9-911
      2. Identify yourself
      3. Provide building name, floor number and room number
      4. Provide type of emergency
      5. Call University Police Department at 972-2093
      6. Assess the client's breathing. This can be done quickly by looking at the rising and falling of the chest.
      7. Tap the client's shoulder and ask, "Are you OK?" to judge responsiveness.
      8. If not breathing, or having difficulty breathing, position head in a neutral, slightly tilted back position.
      9. Assess pulse. If there is no pulse and the client is not breathing, start CPR. (IT IS RECOMMENDED THAT FACULTY AND STAFF SEEK CPR CERTIFICATION.) Contact EH&S at 972-2862 to inquire about certification.
      10. Remain with the individual until emergency personnel arrive.
      11. Do not attempt to move the individual unless there is a possibility of additional danger.

      If individual is responsive: (answers questions and able to make rational decisions)

      1. Call 9-911
      2. Identify yourself
      3. Provide building name, floor number and room number
      4. Provide type of emergency
      5. Call the University Police Department at 972-2093
      6. Let him/her decide whether or not to be transported by the ambulance.
      7. Encourage the individual to seek treatment from their health care provider.

      NOTE: Arkansas State University does not assume responsibility for payment of ambulance services, emergency room fees, prescriptions, or any other medical treatment.

      Always care for the one in need as you would want to be cared for.

      All accidents must be reported to the Environmental Health and Safety Department at 972-2862 and to the University Police at 972-2093. An accident report form should be completed and sent to Environmental Health and Safety.

      Adopted by President's Council December 18, 1995.

      Reviewed on 05/16/13.

  • 03-02 — Inclement Weather
    • Arkansas State University - Jonesboro
    • Effective Date: 07/01/96
    • Number: 03-02
    • Section: Administration
    • Subject: Inclement Weather

    • The University remains open for all academic classes and all other services during inclement weather except in extreme circumstances. Any decision to close the University or to delay or cancel classes is made solely by the Chancellor. The University will notify the local news media to publicize the closing. All those who travel to the campus should use good judgment in making travel arrangements during inclement weather.

    • On those occasions when severe weather occurs and the University remains open, all employees are expected to meet their employment obligations and to arrive for work on time. Employees are expected to notify appropriate administrative personnel of the inability to get to campus or of a late arrival.

    • In the unusual event that the University is closed, employees of designated departments providing essential services are expected to report to work. Such departments include but are not limited to University Police Department, Facilities Management, Food Services and Student Affairs Maintenance. Employees uncertain of whether their presence is required should contact their supervisors.

    • Individual departments are responsible for designating "weather or event essential personnel" and ensuring that all such employees are aware of their responsibilities.

    • In general, inclement weather may affect the operating status of the University in three possible ways as detailed below:

      A. Delayed Opening: During a delayed opening, University officials will publicly announce the specific time at which the University will open. All academic classes regularly scheduled to begin prior to the delayed opening time will be cancelled and will not meet; all remaining day and evening classes will commence at their regularly scheduled time. All offices and regular business operations will open at the specified delayed time.

      Under a delayed opening, the delayed opening time will apply to all University classes, offices and regular business operations and will be determined with each incident of inclement weather. Employees who are not identified as "weather or event essential personnel" are expected to arrive at work by the designated opening time; if they do so, they will not be charged for late arrival. Any employees, other than weather or event essential personnel, arriving after the designated time will be charged the full amount from the designated starting time until their arrival. Employees, other than weather or event essential personnel, who do not come to work will be charged for the time from the designated start time until the end of that day's regularly scheduled time.

      Employees whose shift begins after the delayed opening time should report to work as regularly scheduled. Employees designated as "weather or event essential personnel" should report by their regularly scheduled start time regardless of the announced delayed opening, unless advised otherwise by their supervisor. "Weather or event essential personnel" arriving after their scheduled start time will be charged the full amount of time that they are late, and employees not coming to work will be charged a full day's absence. Weather or event essential personnel who fail to report may receive disciplinary action.

      B. Early Dismissal: In the event of an "Early Dismissal", the University will cease all academic classes and regular business operations at a publicly announced time. In such an event, all remaining day and evening classes will be cancelled after the specified time.

      In the event of an Early Dismissal, the designated Early Dismissal time for University classes, offices and business operations will be determined with each incident of inclement weather. Employees who are not identified as "weather or event essential personnel" will be dismissed to go home and will not be charged any leave for the balance of the employee's work day. Employees who leave earlier than the designated dismissal time will be charged leave for the full amount of time that they are absent prior to the dismissal time and employees who do not come to work will be charged for all time they are absent until the designated dismissal time. "Weather or event essential personnel" are expected to remain at work as regularly scheduled, unless otherwise directed by their supervisor. Employees who have not been identified as "weather or event essential personnel" who have shifts beginning after the designated early dismissal time should not report to work.

      C. Closure: In the event of a "Closure," all day and evening classes will be cancelled. All offices and regular business operations will be closed.

      If inclement weather conditions warrant a decision to cancel classes and close offices and regular business operations, employees who have not been designated as "weather or event essential personnel" should not report to work, and will not be charged any leave. Weather or event essential personnel are expected to report to work as regularly scheduled, unless otherwise directed by their supervisor.

    • Weekends

      If inclement weather occurs during a weekend, University officials will determine if a delayed opening, early dismissal or closure is necessary, as applicable to weekend operations. Non-weather essential personnel and "weather or event essential personnel" will follow the appropriate procedures (as listed above) for the respective situation.

    • Athletics and Other Special Events

      Upon the determination of the Chancellor, in consultation with appropriate University officials, certain previously scheduled public events such as athletic contests or artistic performances may be conducted during times of University closure. Weather or event essential personnel will be expected to report to work as regularly scheduled, unless otherwise directed by their supervisor.

    • Compensation for Weather or Event Essential Personnel

      Non-exempt classified staff designated as weather or event essential personnel who report to work at their scheduled time when the University is closed due to inclement conditions will receive the equivalent compensatory time for hours worked under 40 hours per week, to be taken at a later date as approved by their supervisor.

      Non-exempt classified staff designated as weather or event essential personnel who report to work at their scheduled time when the University is closed due to inclement conditions will receive compensatory time at time and a half for all hours worked over 40 hours per week.

      Exempt classified and non-classified employees who are designated as weather essential in response to inclement weather situations will receive equivalent hour-for- hour time off for all hours worked in relation to the inclement weather.

      Any classified or non-classified employee who is designated as weather or event essential but does not work during an inclement weather event will not receive additional time off and will be charged annual leave for the time missed if their presence was required during the inclement weather event.

      Only employees designated as weather or event essential personnel will receive additional time off at a later date when the University's operating status is affected by inclement weather.

      Individuals who work during inclement weather will record their time through the official University timekeeping system. Exempt classified and non-exempt employees will record their time in the same manner as classified non-exempt staff, except that all time will be recorded as equivalent hour-for-hour, regardless of the number of hours worked over 40 hours per week.

      Approved by Executive Council on 11/12/2014.

  • 03-03 — Drug-Free Workplace
    • ASU System Policy
    • Effective Date: December 11, 2009
    • Subject: Arkansas State University System Drug Policy

    • 1. Purpose

      The Arkansas State University System seeks to maintain an educational and working environment free from the influence of unlawful drugs.

    • 2. Arkansas State University System Drug Policy

      The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance on any property owned or maintained by Arkansas State University or as a part of university activity is strictly prohibited. This policy is adopted to comply with all current laws and regulations relating to the Federal Drug-Free Schools and Communities Act and the Drug-Free Workplace Act.

    • 3. Process

      A. Employees and students are encouraged to attend events which occur on campuses periodically designed to make the campus community aware of the dangers of drug abuse.

      B. Employees who believe that they need drug counseling or rehabilitation are urged to contact an Employee Assistance Program or other medical facilities offering appropriate services. In order to determine whether services of this type are covered by university insurance, contact the Human Resources Department.

      C. Employees working for the institution under the provisions of a federal grant are required to abide by this policy and to notify the Chancellor's Office within five (5) days of any criminal drug statute conviction for a violation occurring in connection with their employment.

      D. Employees and students who violate this policy are subject to appropriate disciplinary action, up to and including termination. The university may refer violations to the appropriate state and federal authorities for criminal prosecution.

      E. Each campus shall biennially review their drug abuse prevention program to determine its effectiveness and implement needed changes.

      F. Each campus shall biennially review their disciplinary sanctions to ensure they are consistently enforced.

      (Adopted by the Arkansas State University Board of Trustees on December 11, 2009, Resolution 09-91, Supercedes Drug-Free Workplace Policy of April 27, 1989, and the Unlawful Use of Drugs and Alcohol on Campus Policy of October 11, 1990.)

  • 03-04 — Unlawful Use of Drugs and Alcohol on Campus
    • ASU System Policy
    • Effective Date: December 11, 2009
    • Subject: Arkansas State University System Drug Policy

    • 1. Purpose

      The Arkansas State University System seeks to maintain an educational and working environment free from the influence of unlawful drugs.

    • 2. Arkansas State University System Drug Policy

      The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance on any property owned or maintained by Arkansas State University or as a part of university activity is strictly prohibited. This policy is adopted to comply with all current laws and regulations relating to the Federal Drug-Free Schools and Communities Act and the Drug-Free Workplace Act.

    • 3. Process

      A. Employees and students are encouraged to attend events which occur on campuses periodically designed to make the campus community aware of the dangers of drug abuse.

      B. Employees who believe that they need drug counseling or rehabilitation are urged to contact an Employee Assistance Program or other medical facilities offering appropriate services. In order to determine whether services of this type are covered by university insurance, contact the Human Resources Department.

      C. Employees working for the institution under the provisions of a federal grant are required to abide by this policy and to notify the Chancellor's Office within five (5) days of any criminal drug statute conviction for a violation occurring in connection with their employment.

      D. Employees and students who violate this policy are subject to appropriate disciplinary action, up to and including termination. The university may refer violations to the appropriate state and federal authorities for criminal prosecution.

      E. Each campus shall biennially review their drug abuse prevention program to determine its effectiveness and implement needed changes.

      F. Each campus shall biennially review their disciplinary sanctions to ensure they are consistently enforced.

      (Adopted by the Arkansas State University Board of Trustees on December 11, 2009, Resolution 09-91, Supercedes Drug-Free Workplace Policy of April 27, 1989, and the Unlawful Use of Drugs and Alcohol on Campus Policy of October 11, 1990.)

  • 03-05 — Smoking of Tobacco Products
    • Arkansas State University - Jonesboro
    • Effective Date: 08/01/10
    • Number: 03-05
    • Section: Administration
    • Subject: Smoking of Tobacco Products

    • Smoking is prohibited on the campuses of state-supported institutions of higher education in accordance with A.C.A. 6-60-801, et. seq., known as the Clean Air on Campus Act. Smoking is defined as inhaling, exhaling, burning, or carrying any of the following: (a) lighted tobacco products, including cigarettes, cigars, and pipes; and (b) other lighted combustible plant material. Arkansas State University-Jonesboro also bans smokeless tobacco and all vaping devices including electronic cigarettes. This prohibition covers all buildings and property of Arkansas State University. This operating procedure sets out the enforcement procedures which will be followed by the University.

    • Compliance

      It is the responsibility of all members of the ASU community and visitors to comply with the Clean Air on Campus Act and Jonesboro Operating Procedures. Violations will be dealt with in a manner that is consistent with the law and university procedures. There will be no reprisals against anyone reporting violations of the Act.

    • Enforcement of Clean Air on Campus Act and Jonesboro Operating Procedure

      1. Anyone observed violating or suspected of being in violation of the Clean Air on Campus Act or Jonesboro Operating Procedure may initially be given a respectful verbal warning.

      2. If university police determine that an offense has occurred, an officer will issue a written warning. This will allow the violator to review the Act and Operating Procedure and adhere to them in the future. In addition to the written warning, if the violator is a faculty, staff, or student member of ASU, the violation will be reported to the employee's supervisor or to the Office of Student Conduct.

      3. University police will issue a citation to District Court on the second or subsequent offense. In addition to the citation, if the violator is a faculty, staff, or student member of ASU, the violation will be reported to the employee's supervisor or to the Office of Student Conduct.

      Approved by Dr. Hudson on 12/17/2014. Revised on 02/23/2015.

    • 03-06 — Political Campaigns
      • Arkansas State University - Jonesboro
      • Effective Date: 07/01/91
      • Number: 03-06
      • Section: Administration
      • Subject: Political Campaigns

      • Involvement by University faculty and staff in political campaigns is entirely appropriate and reflects the fact that the University is a center of lively debate. Active people inevitably play important roles in discussion of public policy questions. While involvement in campaigns is appropriate, the following guidelines must be adhered to:

        1. Personnel should not use University offices, equipment (telephones, computers, typewriters, etc.), and supplies in conjunction with a political campaign.
        2. Those involved in campaigns should make it clear that they speak as individuals rather than as representatives of the University.
        3. The activities should not interfere with the regular teaching, research, service or advising responsibilities of individuals.
        4. Placing political advertisements of any kind is prohibited on state-owned property. This includes automobiles, building interiors/exteriors, and grounds.
    • 03-07 — Naming of Facilities and Programs
      • ASU System Policy
      • Effective Date: 10/05/94; Revised 12/12/08
      • Subject: Naming of Facilities and Programs

      • 1. Purpose

        The Arkansas State University Board of Trustees retains unto itself the right to name facilities and programs on all constituent campuses of the System. The board names facilities and programs to honor the achievements and contributions of individuals associated with the university.

      • 2. Arkansas State University System Naming of Facilities and Programs Policy

        The Arkansas State University Board of Trustees names facilities and programs on the constituent campuses under two circumstances:

        A. A person or entity has provided long-term service and exceptional leadership to the university; or

        B. A person or entity has made significant monetary contribution to construction, operations, academics, activities, or other programs of the university.

        It is intended that the naming of facilities or programs shall be in perpetuity; however, the board retains the right to alter the naming in the event of significant alteration or demolition to the facility, significant alteration or elimination of the program, circumstances surrounding the honoree which would bring disrespect to the university, requirements of applicable law, or changes in the policies, procedures, or strategic objectives of the board.

        If appropriate, when the naming is altered, attention will be given to other forms of recognition in substitution for the original honor which may include transferring the name to another facility, displaying a plaque or nameplate from the previous facility at an appropriate alternate location, adding the honoree’s name to a permanent recognition registry in a prominent location, or other suitable recognition.

      • 3. Definitions

        Facilities include buildings, rooms, foyers, lobbies, labs, patios, gardens, or any subdivision of the physical plant of a campus. Programs include colleges, departments, courses of study, deanships, chairs, professorships, fellowships, lectureships, performances, or any other subdivision of or activities sponsored by the institutional or academic units of a campus. Student scholarships are not considered programs within the meaning of this policy and are established and managed by the ASU Foundation, Inc.

      • 4. Criteria

        In the circumstance where the board names a facility or program for a person or entity in the absence of monetary contribution, the following criteria shall be considered before such naming shall be bestowed:

        A. The length and quality of the contribution of the individual or entity and the overall long-term impact the individual or entity has had on the history of the institution; and

        B. The significance of the relationship of the individual or entity to the program to be operated in the facility.

        In the circumstance where the board names a facility or program for a person or entity based on monetary contribution, the following criteria shall be considered before such naming shall be bestowed:

        A. For the naming of a facility, the contribution should be

        1. One-half the cost of any construction or renovation; or
        2. An amount sufficient to endow one-half of the operations cost.

        B. For the naming of a program, the contribution should be

        1. An amount sufficient to fund annually an amount equal to one-fourth of the operations of a college, department, program of study, or other institutional or academic unit;
        2. An amount sufficient to fund annually an amount equal to one-fourth of the salary and benefits of a dean, chair, professorship, or other employment position; or
        3. An amount sufficient to fund annually an amount equal to one-fourth of the total expenses for fellowships, lectureships, performances, or other activities.

        C. In conjunction with an organized capital campaign, monetary contributions sufficient to support the naming of a facility or program shall be as set out in a schedule approved by the board.

        The board retains the right to exercise its discretion to name facilities or programs under criteria different than above when such naming is determined to be in the best interest of the university.

      • 5. Process

        Any individual, group, or entity may propose the naming of facilities or programs to the chancellor for the campus on which the facility or program is located. The chancellor shall conduct a due diligence review of the person or entity in whose honor the naming is proposed. The chancellor shall confirm that no conflict of interest or ethical prohibition exists to the proposed naming, that the above criteria has been met, and that the naming is in the best interest of the university. If the chancellor agrees with the proposal, he or she will submit a written recommendation to the president of the system with supporting information. If the president agrees with the proposal, he or she will present the proposal to the Board of Trustees for consideration.

        (Adopted by Board of Trustees Resolution on October 5, 1994; Revised December 12, 2008, Resolution 08-82)

    • 03-08 — Allocation of Space in Facilities
      • Arkansas State University - Jonesboro
      • Effective Date: 11/23/96
      • Number: 03-08
      • Section: Administration
      • Subject: Facilities - Allocation of Space

      • The allocation of space in University facilities and modification of facility space assignments is a function of the Buildings, Grounds and Facilities Committee. Membership consists of the Executive Staff; one dean appointed annually by the Academic Deans Council; one chair appointed annually by the Chair's Council; the Assistant Vice Chancellor for Facilities Management; two faculty members appointed annually by the Faculty Senate; the chair of the Disability Services Committee; two staff members appointed annually by the Staff Senate; one undergraduate student appointed annually by the SGA; and one graduate student appointed annually by the GSC. The committee elects a chair at the beginning of each academic year. Meetings of the committee are called by the chair. The committee reports to the Vice Chancellor for Finance and Administration.

      • Procedures

        Requests for allocation of facility space or modification of facility space assignments are submitted to the Facilities Management - Planning and Design Services Department through one of the following channels:

        1. The Provost.
        2. The Vice Chancellor for Finance and Administration.
        3. The Vice Chancellor for University Advancement.
        4. The Vice Chancellor for Student Affairs.

        Facilities Management will submit the request to the Buildings, Grounds, and Facilities Committee with appropriate space diagrams, occupancies, utilization, etc. as may be required by the Committee.

        Recommendations are made to the Vice Chancellor for Finance and Administration.

        Revised on 11/15/2011.

    • 03-09 — Presenting Matters to the Board of Trustees
      • ASU System Policy
      • Effective Date: May 15, 2009
      • Subject: Presenting Matters to the Board of Trustees

      • 1. Purpose

        The Board of Trustees is charged with the management and control of the Arkansas State University System. In order to provide information pertinent to the board's decision making process, individuals may request to be placed on the agenda at board meetings.

      • 2. Arkansas State University System Presenting Matters to the Board of Trustees Policy

        The Arkansas State University Board of Trustees will place on the agenda matters pertinent to the welfare of the ASU System.

      • 3. Process

        A. Matters for consideration at meetings of the Board of Trustees must appear on the official agenda, except for emergencies which are defined in Section E below.

        B. Matters for the agenda shall be submitted to the president of the system at least (14) days prior to the meeting of the board during which they are to be considered.

        C. An individual desiring to present a matter to the board shall submit to the president of the system a written petition requesting to be placed on the agenda. The written petition shall include the following information:

        1. Name, address and telephone number of petitioner
        2. Subject of petition
        3. Review of discussions held with the university's administrative staff to achieve relief germane to the matter to be considered, including confirmation that all official procedures of the university have been exhausted prior to the petition
        4. Names of others who are participating in the petition and those whose interests will be affected
        5. Whether an oral presentation to the board is being requested

        D. The president may accept or decline the petition for board consideration.

        I. If declined, the petitioner may appeal to the chair of the board by forwarding to the chair the petition previously submitted. The decision of the chair of the Board of Trustees is final.

        E. An emergency situation as referred to in Section A above shall be determined by the president of the system or the chair of the Board of Trustees. If a situation is ascertained to be an emergency, the time period in Section B shall be waived.

        F. Members of the Board of Trustees reserve the right to place matters on the agenda at any time.

        (Adopted by the Arkansas State University Board of Trustees on May 15, 2009, Resolution 09-29, supercedes the Presenting Matters to the Board of Trustees Policy of April 7, 1973.)

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