Internal Planning Timeline
To ensure a smooth and successful Academic Program Review (APR), departments should begin planning at least one year before their scheduled site visit. This page outlines the recommended internal timeline, including key milestones and deadlines, to help departments stay on track and meet Arkansas Division of Higher Education (ADHE) requirements.
? Timeline Overview
ADHE expects all documents to be submitted within six weeks of the completed review process or by June 1, whichever comes first. Use the timeline below to work backward from your anticipated site visit date.
? Recommended Milestones
| Timeframe | Action Item | Example Date |
|---|---|---|
| 1 Year Before Site Visit | Establish approximate site visit date | Feb 15–16, 2020 |
| 150 Days Before | Submit consultant recommendations to Provost | Sept 15, 2019 |
| 120 Days Before | Secure consultants | Oct 15, 2019 |
| 60 Days Before | Submit draft self-study to Academic Affairs | Dec 15, 2019 |
| 30 Days Before | Send final self-study to consultants | Jan 15, 2020 |
| 14 Days Before | Finalize and send site visit itinerary | Feb 1, 2020 |
| Site Visit | Conduct site visit | Feb 15–16, 2020 |
| 30 Days After | Receive consultants’ report | Mar 15, 2020 |
| Within 30 Days of Report | Develop implementation plan and institutional response | Apr 15, 2020 |
| Final Submission | Deliver all documents to ADHE | By June 1, 2020 |
? Follow-Up Reporting
| Timeframe | Report Due |
|---|---|
| 1 Year After Implementation | May 15, 2021 |
| 3 Years After (if needed) | May 15, 2023 |
| 5 Years After (if needed) | May 15, 2025 |
✅ Tips for Success
- Build in buffer time for delays and proofreading.
- Assign a steering committee member to manage website updates.
- Use the Program Review Timeline Worksheet to customize your department’s calendar.
? Resources
- Program Review Timeline Worksheet (DOCX)
- Template for ADHE Program Review Self-Study (DOCX)
- Guidebook for ADHE Program Review Self-Study (PDF)