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Curriculum Forms

Please note, the curriculum proposal submission process has changed.

All curriculum proposals are now submitted via an electronic form in our new curriculum management software, Curriculog, which is accessible via pack.astate. The approval process is managed via workflow within Curriculog.

Due to the university curriculum calendar timeline and the publication date of the annual Bulletin, proposals may only be submitted during the regular academic year while submissions are accepted for review by Undergraduate Curriculum Council and Graduate Council (Mid-August–April 3rd for 2025–26).

The prior "paper" forms have been built out within Curriculog and, with a few exceptions, have retained their names. A list of forms is provided below.

Proposals for Undergraduate Curriculum Council or Graduate Council must be submitted via Curriculog and approved through the UCC or GC step by the given deadline on the University Curriculum Calendar-25-26 to be included on the meeting agenda.

Proposals for the General Education Committee continue to be submitted via email to gec@astate.edu.

Quick Curriculog How-To

Proposal Submission

  1. Access Curriculog via pack.astate.

  2. Once logged in, select "New Proposal" to see the list of forms

  3. Use the 2026–27 forms for proposals during the 2025–26 curriculum year

    • Undergraduate forms begin with "UG"

    • Graduate forms begin with "GR"

  4. Select and complete the appropriate form

    • Use "Save all Changes" to return later

    • When ready, click "Validate and Launch Proposal"

  5. The proposal will enter workflow

    • The originator is the first approver

    • Approval is required before it progresses

    • If the originator holds multiple roles (e.g., program director), multiple approvals may be needed

  6. To approve:

    • Open the proposal → Click "Decisions" on the right → Make decision

    • Or go to "My Tasks" tab from the homepage, select proposals, then click "Approve Selected"

Proposal Review and Approval

  • All logged-in users may review proposals

  • Only users at the current workflow step can make changes or approve

  • All changes are tracked with mark-up

    • To view changes: Click "Discussion" → under "User Tracking Help", select "Show current with markup"

  • To revise: Click into field, edit, and save

  • To comment: Click "Discussion" → next to "Comments", click "Add comment"

  • To approve or reject:

    • Click "Decisions" → Select "Approve" or "Reject" → Click "Make My Decision"

    • Approving moves the proposal forward

    • Rejecting sends it back to the originator to revise and relaunch from the beginning

Curriculog Forms by Action Type

Note: Forms are separated by level—Undergraduate (UG) and Graduate (GR). Select the appropriate level.

Course-Level Actions

Action Curriculog Form
Propose a new course Course New Form
Modify an existing course Course Change Form
Delete a course Course Delete Form

Program-Level Actions

Revisions

  • Change program curriculum (more than 50% and/or change to total program hours): Curriculum Revision of Existing Certificate or Degree Program Proposal

  • Rename a major: Existing Certificate, Degree, or Major: Name Change Only Proposal

  • Rename an emphasis, concentration, option, or minor: Program Modification Proposal

  • Modify Existing Program (e.g., admissions standards, <50% curriculum change): Program Modification Proposal

Deletions

  • Delete a concentration, option, or minor: Emphasis, Concentration, Option or Minor Deletion Proposal

  • Delete a program: Program Deletion Proposal

Additions

  • New certificate (≤50% new courses): New Certificate Proposal

  • New emphasis/concentration/option/minor: New Emphasis, Concentration, Option, or Minor Proposal

  • New program/certificate (>50% new courses): New Program/Certificate Proposal

  • Offer existing certificate or degree online: Online Delivery of Existing Certificate or Degree Proposal

  • Reconfigure degree to create new one (≤50% new courses): Reconfiguration of Existing Degree Program Proposal

Other

  • Deactivate or reactivate a program: Deactivate/Reactivate Program Proposal

  • Offer at off-campus location: Existing Certificate or Degree Program Offered at Off-Campus Location Proposal

  • Revise College/Department landing page: College/Department Landing Page Modification Proposal

Contact Academic Affairs and Research for:

  • Establishment of New Administrative Unit

  • CIP Code Change

General Education Actions

  • Add a course to General Education curriculum: Submit form via email to gec@astate.edu

Supplementary Documents & Links

 

Curriculum Proposal Attachments

Letter of Intent 

  • New Degree Program Proposal

  • Teach Out Student Roster Template

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