Maximum Working Hours - Part Time Employees

Maximum Working Hours for Employees who are in a Position that is not Benefits Eligible

In accordance with the Patient Protection and Affordable Care Act, the Arkansas State University System has revised the Operating Procedure regarding the maximum working hours for Employees who are in a position that is not benefits eligible. The revised procedure is effective July 1, 2013.

This applies to adjunct faculty, part-time students, part-time non-students, and graduate assistants.

Operating Procedure

Frequently Asked Questions about Maximum Working Hours for AdjunctPart-Time Faculty:Employees:

What

How many hours can a part-time non-student employee work per week?

A work week is defined as Monday through Sunday. Although the maximumoperating numberprocedures of course credit hours that an Adjunct Faculty member can teach?

An Adjunct Faculty employee can teachallow a maximum of nine (9) course29 hours per (1)work semester.week, all colleges and divisions have adopted the 28-hour rule per work week.

Can a part-time non-student employee work over 28 hours per work week?

No.

What if a part-time non-student employee works in another department on the ASUJ
campus, how many hours can they work?

Part-time non-student employees can only work a maximum total of 28 hours across campus.

If a part-time employee does not work the maximum hours during the current week, can
the hours be carried over to the following work week?

No, hours cannot be carried over to other weeks. For example, if an Adjunctemployee Facultyworks membertwelve is(12) teachinghours atthis separateweek, campusesthey withincannot carry the ASUremaining System,hours over to the coursenext hoursweek, areas combinedit andwould countcause towardthem to work over the total maximum of nine (9) course28 hours per (1)work semester.week.

I

We have anpreviously Adjunctpaid Facultypart-time employee who teachesemployees a courseflat atamount anotherfor campuswork andperformed. willCan
this alsobe teach at ASU-Jonesboro (ASUJ). Do these hours count against the total maximum of nine (9) course hours per semester?

continued?

Yes.No. If an Adjunct Faculty memberindividual is teachingnot ata separatefull-time ASUemployee, campuses,you thewill courseno hours are combined and count toward the total maximum of nine (9) course hours per (1) semester. For example: An adjunct, could therefore, teach nine (9) hours for ASUJ, but would notlonger be able to teachpay adjunctthe atemployee othera ASUflat campuses.amount. AnotherAll examplepart-time -employees Theywill couldbe alsopaid teachon sixan hourly basis and required to enter their hours (6)worked hoursvia atBanner ASUJTime and three (3) hours at another ASU campus. Any employee working at more than one Arkansas college, university or state agency must receive approval of their concurrent employment.Entry.

DoesWill thisall have an impact on full-part-time facultyemployees overloads?

be

No, this should have no impact on full-time positions that are benefits eligible. The sole intent of this Operating Procedure isrequired to limituse employeesBanner whoTime are in a position that is not benefits eligible from working hours beyond what is allowed under the PPACA without providing health insurance coverage.

How are semester hours defined?Entry?

SemestersYes. Please remember that hourly employees are definedpaid asin-arrears follows:
Spring(i.e. Januarytime 1entered –for MayJuly 1-15
Summer Mayis 16paid –on AugustJuly 15
Fall August 16 – December 3131)

How do you convert course hours to a work week?

The IRS suggests that we count credit hours. For every credit hour you are assigned three (3) hours of work per course hour. For example, if the Adjunct teaches a four (4) hour credit course, that would count as twelve (12) hours of work per work week.

How will Adjunct Faculty hours be monitored?

AdjunctsThrough mustBanner Time Entry. Supervisors are responsible for approving employee time each week.

How is the hourly rate of pay determined for part-time non-student employees?

The hourly rate of pay for part-time non-student employees is based on the job duties and responsibilities and paid in accordance with the State Pay Plan. An hourly rate of pay should not be assigned as instructordisclosed to a courseprospective throughemployee theuntil BANNERconfirmation system.has Utilizebeen thereceived BANNER screen SSASECT to assign an instructor to a course.

What if we have an Adjunct Faculty member who teaches at another institution outside the ASU system? Does this count toward the total maximum of nine (9) course hours?

No. However, if an Adjunct teaches at another institution of higher education or other state agency, the concurrent service must be approved by the State Office of Personnel Management prior to beginning employment. Contactfrom the Human Resources DepartmentDepartment.

for additional information.

 

More questions about maximum working hours?

? A-State Human Resources / Payroll 
? 870-972-3454
? hr@astate.edu or payroll@astate.edu