Guidelines for Promotion, Retention, and Tenure Committees, Department Chairs, & Deans

Guidelines for PRT Committees 2023-2024.pdf

Below are the guidelines

Guidelines for Promotion, Retention, and TenurePRT Committees, Department Chairs, &and Deans

1. The UPRTC strongly recommends that no person who is requesting promotion or tenure should serve on the college or university level PRT committees, and where possiblepossible, should not serve on departmental level PRT committees.
2. Affirmative or negative recommendations by PRT committees, department chairs, and deans must be substantiatedsupported with explicit,explicit written analyses of strengths and weaknesses. Recommendations should address the quality of teaching, research, and service inbased terms ofon departmental and college PRT criteria. Departmental committees and chairs have a particular responsibility to evaluate all information submitted by candidates.
3. Except in unusual circumstances, the minimum time‑in‑rank between assistantAssistant and associateAssociate professorProfessor is three years, and the minimum time‑in‑rank between associateAssociate and fullFull professorProfessor is five years. (See Faculty Handbook, Section III.B.3.)
4. Candidates applying for tenure and/or promotion must submit their application as a single electronic copy transmitted to the chair of their department PRT committee. Chairs should ensure that the applicant has completed the top portion of the Summary of Recommendations form. Department PRT chairs should distribute the application to committee members.
5. FollowingAfter the department PRT committee vote, chairs willmust submit the application with appropriate signatures and vote records on the Summary of Recommendations form. The electronic application must proceed to each successive level (chairs, college PRT committees, deans, and the UPRTC) with signatures and vote records included.
6. In consultation with their department PRT committees, candidatesCandidates may correct errors (such as movingrelocating material to the correct section or fixing grammar) upin consultation with their department PRT committees until the application leaves the department for the next level of review. After that point, the application is fixed and materials may not be changed, added, or removed for the remainder of the process.
7. In evaluating teaching, PRT committees should consider materialmaterials in addition tobeyond student evaluations.
8. Letters of recommendation from college and departmental committees should bearinclude the names of committee members.