Instructions for Promotion, Retention, and Tenure Applicants

INSTRUCTIONS

TO PROMOTION AND/OR TENURE APPLICANTS
1.
1. The Application Format for Requesting Promotion and/or Tenure is a guide for
   organizing the application. PleaseApplicants should follow this outline.outline Seeand instructions below for
   appendices. Consultconsult with your department, college, and University PRT chairs
   during the application process.

2.

2. Applicants may include supplemental information in appendices at the back of the
   application soas long as they conform to any Department or College PRTC
   requirements. Each promotion and/or tenure application, with all supporting material,
   will continue to the next level of review unless an applicant formally withdrawswithdrawn fromaccording
   the PRT process as noted onto the PRT Calendar.


3.

3. Applications should contain only materials that meet requirements for tenure and/or
   promotion established by departments, colleges, the University, and those outlined
   in the Faculty Handbook. Applicants for Full Professor may submit only submit materialmaterials from
   the previous five (5) years in rank. Material produced prior to employment at ASUA‑State
   must be listed separately in an appendix. Materials produced before the last
   promotion but outside the last five years inmay rank mayalso be included in an appendix.
   (See
Faculty Handbook, section III.B.3. Promotion, Retention, and Tenure
Operational Procedures)


4.

4. The University Promotion, Retention, and Tenure Committee (UPRTC) strongly
   recommends that any person who is requesting promotion/promotion or tenure should not serve
   on the college or university PRT committees, and where possible, should not serve
   on the department PRT committee.
   5.committees.
5. Faculty applying for tenure and/or promotion must submit their application as a
   single electronic copy transmitted to the chair of their department PRT committee.
   The applicantApplicants should complete the top portion of the Summary of Recommendations
   included at the front of the application form. ApplicantsDepartment should see their department
   or college PRT Committee chairs will provide instructions for information on electronic submission.
   6.
6. Applicants shouldmust also submit one (1) hard copy of their complete application to the
   Office of the Provost to fulfill record record‑keeping requirements established in the Faculty
   Handbook. Contact Alyssa Wells at awells@astate.edu for more information
   information.

.
7.

7. Applicants should not cite the following in sectionSection VII of the Promotion/Tenure Application the
   following.Application. These should be citedbelong in sectionSection IX., d. under (Optional Activities.
   a)Activities):
   • Articles not accepted for publication
     b)
   • Articles submitted for publication
     c)
   • Grants not funded
     d)
   • Work in progress
     8.
8. Applicants may include works "“In Press"Press” as publications produced. PRTpublications. Committees
   will count an article as "“In Press"Press” if the applicant has submitted with the application a
   signed letter or otherincludes verifiable communication (such as an email) from the journal
   editor or book publisher statingconfirming that the candidate'swork: work:
   a)
   • has been accepted in its final form;
     b)form,
   • requires no further revisions;revisions, and
     c)
   • will appear in print by (date).
     a

     
     9.stated date.

9. Cite "“In Press"Press” works that meet the above criteria under items VII. a. 3. and IX as
   outlined in the Application Format.IX. Applicants may also include works “Accepted for
   Publication” in this section. Publications that are not “In Press” but have been
   accepted with or without minor modifications can be included with appropriate
   documentationdocumentation.
similar to that provided for “In Press” articles.
10.
10. Applicants may include letters,letters from outside professional evaluators and copies of
    reviews of applicants'published publishedor in‑press works or those in press and/or professional activity
    in an appendix.


11.

11. Applicants should indicate any service and/or research that was compensated fromby
    some sourcean external tofunding thesource.
university.


12.

12. An additional level of review will be appliedapplies to applications for applicants thatwho teach
    professional education courses in the Education Preparation Provider (EPP) unit in
    academic units other thanoutside the College of Education and Behavioral Science. This
    level of review is detaileddescribed in the EPP (Unit) Governance Handbook document on
    (pages 11-13,11–13), andavailable
that document can be found at the following web address:
https://www.astate.edu/college/education/Educator-Preparation-Provider