Subawards

Requirements for when A-State faculty is the sub-awardee, and when A-State faculty include a sub-award in their research proposals.

For most federal grants applications, a sub-awardee (subrecipient) is required to provide a package of documents to the lead applicant/institution. The exact requirements vary by sponsor (NIH, NSF, USDA, HRSA, DoD, etc.) but the following documents are commonly required. Federal regulations also require the prime applicant to assess and monitor subrecipient risk and compliance.

Common Sub-Award Documents Include

• Statement of Work
(
• Scope of Work)Work
• DetailsDetailed Budget
• Budget Justification
• Subrecipient Commitment Form (Letter of Intent)
• Negotiated Indirect Cost Rate
• Biographical Sketches
• Current and Pending Other Support
• Facilities, Equipment, and Other Resources

For A-State faculty who include a sub-award in their proposal, the Research and Technology Transfer office will require the following documents from the sub-awardee:

• Statement of Work
• Scope of Work form
• Subrecipient Statement of Collaboration form
• Detailed Budget
• Budget Justification
• Facilities, Equipment, and Other Resources
• Biographical Sketches
• Senior/Key Personnel form
• Performance Site Location form
• Letter of Commitment
  • Signed by the sub-awardee's Authorized Organizational Representative
  • Addressed to Travis D. Marsico, Ph.D., Vice Provost for Research, Innovation, and Discovery
• Subrecipient Intent to Collaborate form
• Negotiated Indirect Cost Rate