Helpful Information for the PRT Process

You can find the official PRT process in the Faculty Handbook (section III) and official PRT documents on the Knowledgebase. 

Below are unofficial internal documents created to assist in understanding the promotion and tenure process.   

Tenure Track Review Process by Year 

Year 1 

• February: 

• Chair → Dean: Retention recommendation 

• Dean → Provost: Retention recommendation 

• Provost → Faculty: Retention decision 

Year 2 

• November: 

• Chair → Dean: Retention recommendation 

• Dean → Provost: Retention recommendation 

• December: 

• Provost → Faculty: Retention decision 

Year 3 (Comprehensive Review Year) 

• January: 

• Submit promotion & tenure application to Department PRT Committee (DPRTC) 

• DPRTC → Chair and applicant: Recommendation and feedback 

• February: 

• Chair → College PRT Committee (CPRTC) and applicant: Recommendation and feedback 

• CPRTC → Dean and applicant: Recommendation and feedback 

• March: 

• Dean → Faculty: Written feedback 

• Chair → Dean: Retention recommendation 

• Dean → Provost: Retention recommendation 

• April: 

• Provost → Faculty: Retention decision 

Years 4 & 5 (Same process for both years) 

• March: 

• Chair → Dean: Retention recommendation 

• Dean → Provost: Retention recommendation 

• April: 

• Provost → Faculty: Retention decision 

Year 6 (Final Promotion & Tenure Review) 

• January: 

• Submit promotion & tenure application to DPRTC 

• DPRTC → Faculty & Chair: Recommendation 

• Faculty may withdraw within 3 business days after each step 

• Chair → Faculty & CPRTC: Recommendation 

• February: 

• CPRTC → Faculty & Dean: Recommendation 

• March: 

• Dean → Faculty: Recommendation 

• Dean → Provost: Materials and recommendation 

• April: 

• UPRTC → Faculty & Provost: Recommendation 

• Provost → Chancellor: Final recommendation 

• April/May: 

• Provost → Faculty: Final recommendation letter 

• Provost/Chancellor → Board of Trustees (BOT): Final promotion/tenure recommendations 

• June: 

• Chancellor → Faculty: Official promotion/tenure notification after BOT Meeting 

• President → Faculty: Official promotion/tenure notification after BOT Meeting