Letter of Appointment Template
The following template may be used to create letters of appointment for faculty hires. When utilizing the template, please be sure to update the assurances and stipulations section to reflect what the department will be offering as there will be variation across campus.
[Insert Date]
Re: Letter of assurance regarding appointment to the position of [Tenure Status (non-tenure-track/tenure-track)], [Rank (assistant professor/instructor)] of [Discipline], Department of [Department Name]
Dear [Prospective Candidate Name],
I am pleased to offer you the position of [Tenure Status], [Rank] of [Discipline], Department of [Department Name], College of [College Name] at Arkansas State University.
The appointment will begin [Month] [Date], [Year]. The faculty position will include the following assurances and stipulations:
- Nine-month, [full-time/part-time], [Tenure Status] appointment with a salary of $[Salary].
- A full range of faculty and staff benefits to accompany this appointment (located on the HR Knowledge Base).
- Moving expenses up to $[Amount] will be granted in accordance with the A-State Jonesboro Operating Procedure 03-15: Relocation Allowance for New Faculty and Professional Staff, which is hyperlinked in the text and linked here: Relocation Policy PDF.
- [Any other assurances (e.g., years toward tenure, start-up funds, lab space, computers...)]
If you agree to the offer, please sign this letter and return it to me via email by [Month] [Date], [Year]. If we do not have a copy of the accepted letter by this time and date, the offer will be void.
We very much look forward to you joining the team in the College of [College Name].
Sincerely,
[Department Chair Name]
I hereby accept the position of [Rank] of [Discipline], Department of [Department Name], College of [College Name] at Arkansas State University for the [20XX–XX] fiscal year, effective [Month] [Date], [Year].
_________________________________________
_____________________________
[Prospective Candidate Name] [Date]
__________________________________________ __________________________________________
[Department Chair Name] [Date]
__________________________________________ __________________________________________
[College Dean Name] [Date]