02-12--Endowed Positions

Arkansas State University - Jonesboro
Effective Date: 06/24/2025
Number: 02-12
Section: Academic Affairs and Research
Subject: Endowed Positions

Policy on the Nomination, Appointment, Evaluation, and Renewal of Endowed
Positions

1. Purpose

This policy outlines the procedures for the nomination, appointment, evaluation,
renewal, and termination of endowed academic positions, as well as the financial and
administrative processes associated with such appointments.

2. Nomination and Appointment

Candidates nominated for endowed positions must demonstrate a consistent record of
excellence in scholarship, teaching, and service, in alignment with the purpose and
intent of the donor.
Initial appointments are made upon nomination by a dean to the Provost. Final approval
rests with the Office of the Provost. Upon approval, the appointment must be confirmed
through a formal letter of appointment issued annually, outlining the terms and
expectations associated with the endowed position.

3. Evaluation

Each individual holding an endowed position will undergo regular evaluation to ensure
they continue to meet the high standards associated with the role. The evaluation will
focus on performance in scholarship, teaching, service, and any additional criteria
specified in the endowed position agreement.
Evaluations are conducted by the dean and reviewed in conjunction with the Office of
the Provost. Feedback may also include input from faculty committees, department
chairs, or other relevant stakeholders.

4. Renewal and Termination

Endowed positions are subject to a formal review annually. During this review, the
individual’s performance will be evaluated as described above. Based on the results,
the individual may either be reappointed for an additional term or the position may be
terminated.
Additionally, a formal letter of renewal or non-renewal will be issued by the Office of the
Provost following each review cycle.
If it is determined that the individual has committed misconduct during their term, the
position may be terminated prior to the scheduled renewal review.

5. Financial Management of Endowed Funds

The availability of funds for endowed positions is determined by the Arkansas State
University System Foundation. Endowment funds must meet the criteria for being
deemed "spendable" before any disbursement may occur. Spendable funds are defined
in accordance with Foundation policy, which includes consideration of fund earnings,
preservation of the principal, and compliance with donor intent and relevant legal
guidelines.

Only when endowed funds have been officially designated as spendable by the ASUS
Foundation may they be allocated to support salary supplements, research, or other
approved uses associated with the endowed position.

Last revised 6/24/2025