Helpful Information for the PRT Process
You can find the official PRT process in the Faculty Handbook (section III) and official PRT documents on the Knowledgebase.
Below are unofficial internal documents created to assist in understanding the promotion and tenure process.
Tenure Track Review Process by Year
Year 1
- February:
- Chair → Dean: Retention recommendation
- Dean → Provost: Retention recommendation
- Provost → Faculty: Retention decision
Year 2
- November:
- Chair → Dean: Retention recommendation
- Dean → Provost: Retention recommendation
- December:
- Provost → Faculty: Retention decision
Year 3 (Comprehensive Review Year)
- January:
- Submit promotion & tenure application to Department PRT Committee (DPRTC)
- DPRTC → Chair and applicant: Recommendation and feedback
- February:
- Chair → College PRT Committee (CPRTC) and applicant: Recommendation and feedback
- CPRTC → Dean and applicant: Recommendation and feedback
- March:
- Dean → Faculty: Written feedback
- Chair → Dean: Retention recommendation
- Dean → Provost: Retention recommendation
- April:
- Provost → Faculty: Retention decision
Years 4 & 5 (Same process for both years)
- March:
- Chair → Dean: Retention recommendation
- Dean → Provost: Retention recommendation
- April:
- Provost → Faculty: Retention decision
Year 6 (Final Promotion & Tenure Review)
- January:
- Submit promotion & tenure application to DPRTC
- DPRTC → Faculty & Chair: Recommendation
- Faculty may withdraw within 3 business days after each step
- Chair → Faculty & CPRTC: Recommendation
- February:
- CPRTC → Faculty & Dean: Recommendation
- March:
- Dean → Faculty: Recommendation
- Dean → Provost: Materials and recommendation
- April:
- UPRTC → Faculty & Provost: Recommendation
- Provost → Chancellor: Final recommendation
- April/May:
- Provost → Faculty: Final recommendation letter
- Provost/Chancellor → Board of Trustees (BOT): Final promotion/tenure recommendations
- June:
- Chancellor → Faculty: Official promotion/tenure notification after BOT Meeting
- President → Faculty: Official promotion/tenure notification after BOT Meeting
Current as of [Month ,Day, Year]. PRT Process Summary contains the most up-to-date version of PRT Process.
Required Materials to be Provided to UPRTC: 6th Year Promotion/Tenure
| Applicant → DPRTC | Department PRTC → Chair |
|---|---|
| Application | Application |
| Supporting Materials | Supporting Materials |
| Summary of Recommendations Form | DPRTC Recommendation Letter |
| Chair Recommendation Letter | |
| Summary of Recommendations with tally/signatures: | |
| DPRTC | |
| Chair → CPRTC | College PRTC → Dean |
| Application | Application |
| Supporting Materials | Supporting Materials |
| DPRTC Recommendation Letter | DPRTC Recommendation Letter |
| Chair Recommendation Letter | Chair Recommendation Letter |
| Summary of Recommendations with tally/signatures: | CPRTC Recommendation Letter |
| DPRTC | Summary of Recommendations with tally/signatures: |
| Chair | DPRTC |
| Chair | |
| CPRTC | |
| Dean → UPRTC (via AW) | University PRTC → Provost |
| Application | Application |
| Supporting Materials | Supporting Materials |
| DPRTC Recommendation Letter | DPRTC Recommendation Letter |
| Chair Recommendation Letter | Chair Recommendation Letter |
| CPRTC Recommendation Letter | CPRTC Recommendation Letter |
| Summary of Recommendations with tally/signatures: | UPRTC Recommendation Letter |
| DPRTC | Summary of Recommendations with tally/signatures: |
| Chair | DPRTC |
| CPRTC | Chair |
| Dean | CPRTC |
| Dean | |
| UPRTC |
Current as of [Month ,Day, Year].Required Materials to be provided to UPRTC.pdf contains the most up-to-date version of REQUIRED MATERIALS TO BE PROVIDED TO UPRTC: 6th YEAR PROMOTION/TENURE