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Helpful Information for the PRT Process

You can find the official PRT process in the Faculty Handbook (section III) and official PRT documents on the Knowledgebase. 

Below are unofficial internal documents created to assist in understanding the promotion and tenure process.   

Tenure Track Review Process by Year 

Year 1 

  • February: 
    • Chair → Dean: Retention recommendation 
    • Dean → Provost: Retention recommendation 
    • Provost → Faculty: Retention decision 
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  •  
  •  

Year 2 

  • November: 
    • Chair → Dean: Retention recommendation 
    • Dean → Provost: Retention recommendation 
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  •  
  • December: 
    • Provost → Faculty: Retention decision 
  •  

Year 3 (Comprehensive Review Year) 

  • January: 
    • Submit promotion & tenure application to Department PRT Committee (DPRTC) 
    • DPRTC → Chair and applicant: Recommendation and feedback 
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  •  
  • February: 
    • Chair → College PRT Committee (CPRTC) and applicant: Recommendation and feedback 
    • CPRTC → Dean and applicant: Recommendation and feedback 
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  •  
  • March: 
    • Dean → Faculty: Written feedback 
    • Chair → Dean: Retention recommendation 
    • Dean → Provost: Retention recommendation 
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  •  
  •  
  • April: 
    • Provost → Faculty: Retention decision 

Years 4 & 5 (Same process for both years) 

  • March: 
  • Chair → Dean: Retention recommendation 
  • Dean → Provost: Retention recommendation 
  •  
    • April: 
    • Provost → Faculty: Retention decision 

      Year 6 (Final Promotion & Tenure Review) 

      • January: 
        • Submit promotion & tenure application to DPRTC 
        • DPRTC → Faculty & Chair: Recommendation 
        • Faculty may withdraw within 3 business days after each step 
        • Chair → Faculty & CPRTC: Recommendation 
      •  
      •  
      •  
      •  
      • February: 
        • CPRTC → Faculty & Dean: Recommendation 
      •  
      • March: 
        • Dean → Faculty: Recommendation 
        • Dean → Provost: Materials and recommendation 
      •  
      •  
      • April: 
        • UPRTC → Faculty & Provost: Recommendation 
        • Provost → Chancellor: Final recommendation 
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      •  
      • April/May: 
        • Provost → Faculty: Final recommendation letter 
        • Provost/Chancellor → Board of Trustees (BOT): Final promotion/tenure recommendations 
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      •  
      • June: 
        • Chancellor → Faculty: Official promotion/tenure notification after BOT Meeting
        • President → Faculty: Official promotion/tenure notification after BOT Meeting 
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      • President → Faculty: Official promotion/tenure notification after BOT Meeting 

      For the most current information, consult the online Source Material at PRT Process Summary.

      Required Materials to be Provided to UPRTC: 6th Year Promotion/Tenure
      Applicant → DPRTC Department PRTC → Chair
      Application Application
      Supporting Materials Supporting Materials
      Summary of Recommendations Form DPRTC Recommendation Letter
        Chair Recommendation Letter
        Summary of Recommendations with tally/signatures:
        DPRTC
        Chair
      Chair → CPRTC College PRTC → Dean
      Application Application
      Supporting Materials Supporting Materials
      DPRTC Recommendation Letter DPRTC Recommendation Letter
      Chair Recommendation Letter Chair Recommendation Letter
      Summary of Recommendations with tally/signatures: CPRTC Recommendation Letter
      DPRTC Summary of Recommendations with tally/signatures:
      Chair DPRTC
        Chair
        CPRTC
      Dean → UPRTC (via AW) University PRTC → Provost
      Application Application
      Supporting Materials Supporting Materials
      DPRTC Recommendation Letter DPRTC Recommendation Letter
      Chair Recommendation Letter Chair Recommendation Letter
      CPRTC Recommendation Letter CPRTC Recommendation Letter
      Summary of Recommendations with tally/signatures: UPRTC Recommendation Letter
      DPRTC Summary of Recommendations with tally/signatures:
      Chair DPRTC
      CPRTC Chair
      Dean CPRTC
        Dean
        UPRTC

      For the most current information, consult the online Source Material at Required Materials to be provided to UPRTC.pdf

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