Helpful Information for the PRT Process

You can find the official PRT process in the Faculty Handbook (section III) and official PRT documents on the Knowledgebase. 

Below are unofficial internal documents created to assist in understanding the promotion and tenure process.   

Tenure Track Review Process by Year 

Year 1 

• February: 
• • Chair → Dean: Retention recommendation 
  • Dean → Provost: Retention recommendation 
  • Provost → Faculty: Retention decision 

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•  

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Year 2 

• November: 
• • Chair → Dean: Retention recommendation
  • Dean → Provost: Retention recommendation 
    

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•  

• December: 
• • • Provost → Faculty: Retention decision 
  •  
  • Year 3 (Comprehensive Review Year) 

  • January: 
    • Submit promotion & tenure application to Department PRT Committee (DPRTC) 
    • DPRTC → Chair and applicant: Recommendation and feedback 
  •  
  •  
  • February: 
    • • Chair → College PRT Committee (CPRTC) and applicant: Recommendation and feedback 
      • CPRTC → Dean and applicant: Recommendation and feedback 
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    •  
    • March: 
      • Dean → Faculty: Written feedback
      • Chair → Dean: Retention recommendation 
      • Dean → Provost: Retention recommendation 
    •  
    •  
    •  
    • April: 
    • • Provost → Faculty: Retention decision 
    •  

    Years 4 & 5 (Same process for both years) 

    • March: 
      • Chair → Dean: Retention recommendation
      • Dean → Provost: Retention recommendation 
    •  
    • April: 
      • Provost → Faculty: Retention decision 

    Year 6 (Final Promotion & Tenure Review) 

    • January: 
      • Submit promotion & tenure application to DPRTC 
      • DPRTC → Faculty & Chair: Recommendation 
      • Faculty may withdraw within 3 business days after each step 
      • Chair → Faculty & CPRTC: Recommendation 
    •  
    •  
    •  
    •  
    • February: 
      • CPRTC → Faculty & Dean: Recommendation 
    •  
    • March: 
      • Dean → Faculty: Recommendation
      • Dean → Provost: Materials and recommendation 
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    •  
    • April: 
      • UPRTC → Faculty & Provost: Recommendation 
      • Provost → Chancellor: Final recommendation 
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    •  
    • April/May: 
      • • Provost → Faculty: Final recommendation letter
        • Provost/Chancellor → Board of Trustees (BOT): Final promotion/tenure recommendations 
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    •  
    • June: 
      • Chancellor → Faculty: Official promotion/tenure notification after BOT Meeting
      • President → Faculty: Official promotion/tenure notification after BOT Meeting 
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    •  

    For the most current information, consult the online Source Material at PRT Process Summary.

    Required Materials to be Provided to UPRTC: 6^th Year Promotion/Tenure

    Applicant → DPRTC	Department PRTC → Chair
    Application	Application
    Supporting Materials	Supporting Materials
    Summary of Recommendations Form	DPRTC Recommendation Letter
    	Chair Recommendation Letter
    	Summary of Recommendations with tally/signatures:
    	DPRTC
    	Chair
    Chair → CPRTC	College PRTC → Dean
    Application	Application
    Supporting Materials	Supporting Materials
    DPRTC Recommendation Letter	DPRTC Recommendation Letter
    Chair Recommendation Letter	Chair Recommendation Letter
    Summary of Recommendations with tally/signatures:	CPRTC Recommendation Letter
    DPRTC	Summary of Recommendations with tally/signatures:
    Chair	DPRTC
    	Chair
    	CPRTC
    Dean → UPRTC (via AW)	University PRTC → Provost
    Application	Application
    Supporting Materials	Supporting Materials
    DPRTC Recommendation Letter	DPRTC Recommendation Letter
    Chair Recommendation Letter	Chair Recommendation Letter
    CPRTC Recommendation Letter	CPRTC Recommendation Letter
    Summary of Recommendations with tally/signatures:	UPRTC Recommendation Letter
    DPRTC	Summary of Recommendations with tally/signatures:
    Chair	DPRTC
    CPRTC	Chair
    Dean	CPRTC
    	Dean
    	UPRTC

    For the most current information, consult the online Source Material at Required Materials to be provided to UPRTC.pdf