Helpful Information for the PRT Process

You can find the official PRT process in the Faculty Handbook (section III) and official PRT documents on the Knowledgebase. 

Below are unofficial internal documents created to assist in understanding the promotion and tenure process.   

Tenure Track Review Process by Year 

Year 1 

• February: 
  • Chair → Dean: Retention recommendation 
  • Dean → Provost: Retention recommendation 
  • Provost → Faculty: Retention decision

Year 2 

• November: 
  • Chair → Dean: Retention recommendation
  • Dean → Provost: Retention recommendation
    
• December: 
• • • Provost → Faculty: Retention decision 

• Year 3 (Comprehensive Review Year) 

• January: 
  • Submit promotion & tenure application to Department PRT Committee (DPRTC) 
  • DPRTC → Chair and applicant: Recommendation and feedback 
• February: 
  • • Chair → College PRT Committee (CPRTC) and applicant: Recommendation and feedback 
    • CPRTC → Dean and applicant: Recommendation and feedback 
• March: 
  • Dean → Faculty: Written feedback
  • Chair → Dean: Retention recommendation 
  • Dean → Provost: Retention recommendation
• April: 
  • Provost → Faculty: Retention decision 

• Years 4 & 5 (Same process for both years) 

• March: 
  • Chair → Dean: Retention recommendation
  • Dean → Provost: Retention recommendation 
• April: 
  • Provost → Faculty: Retention decision 

Year 6 (Final Promotion & Tenure Review) 

• January: 
  • Submit promotion & tenure application to DPRTC 
  • DPRTC → Faculty & Chair: Recommendation 
  • Faculty may withdraw within 3 business days after each step 
  • Chair → Faculty & CPRTC: Recommendation 
• February: 
  • CPRTC → Faculty & Dean: Recommendation 
• March: 
  • Dean → Faculty: Recommendation
  • Dean → Provost: Materials and recommendation 
• April: 
  • UPRTC → Faculty & Provost: Recommendation 
  • Provost → Chancellor: Final recommendation 
• April/May: 
  • Provost → Faculty: Final recommendation letter
  • Provost/Chancellor → Board of Trustees (BOT): Final promotion/tenure recommendations 
• June: 
  • Chancellor → Faculty: Official promotion/tenure notification after BOT Meeting
  • President → Faculty: Official promotion/tenure notification after BOT Meeting 

For the most current information, consult the online Source Material at PRT Process Summary.

Required Materials to be Provided to UPRTC: 6^th Year Promotion/Tenure

Applicant → DPRTC	Department PRTC → Chair
Application	Application
Supporting Materials	Supporting Materials
Summary of Recommendations Form	DPRTC Recommendation Letter
	Chair Recommendation Letter
	Summary of Recommendations with tally/signatures:
	DPRTC
	Chair
Chair → CPRTC	College PRTC → Dean
Application	Application
Supporting Materials	Supporting Materials
DPRTC Recommendation Letter	DPRTC Recommendation Letter
Chair Recommendation Letter	Chair Recommendation Letter
Summary of Recommendations with tally/signatures:	CPRTC Recommendation Letter
DPRTC	Summary of Recommendations with tally/signatures:
Chair	DPRTC
	Chair
	CPRTC
Dean → UPRTC (via AW)	University PRTC → Provost
Application	Application
Supporting Materials	Supporting Materials
DPRTC Recommendation Letter	DPRTC Recommendation Letter
Chair Recommendation Letter	Chair Recommendation Letter
CPRTC Recommendation Letter	CPRTC Recommendation Letter
Summary of Recommendations with tally/signatures:	UPRTC Recommendation Letter
DPRTC	Summary of Recommendations with tally/signatures:
Chair	DPRTC
CPRTC	Chair
Dean	CPRTC
	Dean
	UPRTC

For the most current information, consult the online Source Material at Required Materials to be provided to UPRTC.pdf