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Letter of Appointment Template

TheWhen following template may be used to createcreating letters of appointment for faculty hires.hires, Whenplease utilizingutilize the template,provided pleasetemplates, befound surein tothe Chairs Council shared files: LOA Templates and Information. 

Ensure that you save a copy of the template before editing, then update the assurances and stipulations section to reflect what the department will be offering as there will be variation across campus. 

 

 

 

[Insert Date]

Re: Letter of assurance regarding appointment to the position of [Tenure Status (non-tenure-track/tenure-track)], [Rank (assistant professor/instructor)] of [Discipline], Department of [Department Name]

Dear [Prospective Candidate Name],

I am pleased to offer you the position of [Tenure Status], [Rank] of [Discipline], Department of [Department Name], College of [College Name] at Arkansas State University.

The appointment will begin [Month] [Date], [Year]. The faculty position will include the following assurances and stipulations:

  • Nine-month, [full-time/part-time], [Tenure Status] appointment with a salary of $[Salary].
  • A full range of faculty and staff benefits to accompany this appointment (located on the HR Knowledge Base).
  • Moving expenses up to $[Amount] will be granted in accordance with the A-State Jonesboro Operating Procedure 03-15: Relocation Allowance for New Faculty and Professional Staff, which is hyperlinked in the text and linked here: Relocation Policy PDF.
  • [Any other assurances (e.g., years toward tenure, start-up funds, lab space, computers...)]

If you agree to the offer, please sign this letter and return it to me via email by [Month] [Date], [Year]. If we do not have a copy of the accepted letter by this time and date, the offer will be void.

We very much look forward to you joining the team in the College of [College Name].

Sincerely,

[Department Chair Name]

I hereby accept the position of [Rank] of [Discipline], Department of [Department Name], College of [College Name] at Arkansas State University for the [20XX–XX] fiscal year, effective [Month] [Date], [Year].

 

_________________________________________

_____________________________

[Prospective Candidate Name]           [Date]

__________________________________________                                                                __________________________________________

[Department Chair Name]                        [Date]                                            

__________________________________________                                                                __________________________________________

[College Dean Name]                              [Date]

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