Academic Budget Information

This book houses training information regarding all budget aspects.

AAR Budget Deadlines

For all AAR Budget items, email to kathyhicks@astate.edu and canelson@astate.edu. Start Da...

Routing

Routing process for extra comps, Taleo, or EPAFs: Applicant or Employee’s Signature (applies t...

Transfers

There are two types of transfers: a budget transfer and an expense transfer. A budget transf...

Payroll Dates

Spring Term January 1 to May 15 May Interim May 16 to May 31 Summer I term ...

Cost Shares

Cost shares are amounts of salaries and fringes agreed to be paid by the university for a grant a...

Revenue

If you have a revenue FOAP, you can view it in INB. In INB use FGIBDST. Make sure “include reve...

Program Reviews

The procedures for program reviews are as follows: ADHE requires two ...

Summer

An extra compensation form is only needed if salary is more than 13.888% for summer I and II or m...

Classes

Special problems or independent study classes with 1 student do not receive extra compensation.

Concurrent

If a faculty member teaches or does work for another state agency, the department will be request...

Overloads/LIM

An overload assignment happens when faculty teach additional hours above the required or is given...

Search Funds

Search funds in the amount of $1,200 can be requested from a college/dept to fill a vacant perman...

PRT

PRT salary increases will be as follows (changed effective Jan. 1, 2020): $3,500 from Assistant ...

Merit

Merit increases are occasionally awarded as the institution determines. Merit is awarded based on...

Hiring

Everything you need to know about the hiring process

FOAPs

A full explanation of the university FOAP structure can be found on the web by click A-Z, Policie...

BG&F

Each college is encouraged to make a request for small renovations to the BG&F fund which allocat...

IDC or F&A

Colleges can acquire funds through grants as indirect costs on salaries and fringes. The calcula...

Positions

Salary prefixes are as follows: A positions are considered administrative positions. E position...

Budgeting

Permanent hires are recorded in the budget book. If a line has $0 funding in the budget book, thi...

Chair

When a 9 month faculty member is moved to a chair position, the Department Chair will be paid the...

Salary Conversions

Faculty who convert from 12 mo to 9 mo position or a 9 mo to 12 mo position will use a salary con...

Reassignment

The normal teaching load for pre-tenure faculty is 12 credit hours with the option for a 3 hour r...

Hiring Process

Hiring processes for each type of employment can be found on the Human Resources Knowledge base p...

Hiring Freeze

A hiring freeze form (HFF) is needed for any full time or temporary full time hire position to be...

Taleo/EPAF

Any faculty/staff paid benefits and full time (even temporary full time) will need to have an off...

Adjunct pay

$2,000 Instructor level credentials (Masters) $2,100 Assistant Professor or Associate Professor ...

Funds

110000 E&G Operating Budgets 13XXXX Carry forward funds that roll ov...

Buyout

Buyout is a term used when E&G salaries are offloaded from instruction to research grants (any fu...

Equity

Equity applications are taken in the fall and awarded in the spring based on eligibility and fund...

Tenure

Faculty can be tenured after 6 years. If after the 6th year you are denied, you are given a one y...

Sabbatical

Sabbatical is when a faculty member takes a leave to do research or write a book. AAR will approv...

Accreditation Site Visits

The expenses to be paid by the Provost for accreditation site visits are as follows: 1. Airfare,...

Accreditation or Institutional Memberships

The department will need to fill out any paperwork necessary for institutional memberships or acc...

How to look at a department org roll up:

1. Click on the Finance tab in Self Service 2. Click on Budget Queries 3. Leave the drop down t...

How to export a budget status report from Banner Self Service into Excel: