Collaborate in OneDrive
Default Settings
File and folder links
- The default type of link that is selected when sharing files or folders is Specific people
- The default permission level is View
Limitations and Restrictions
Please refer to the Limitations and Restrictions page.
Share OneDrive files from your Office apps
To share a file from within Word, Excel, PowerPoint, or another Office app:
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Select Share on the ribbon (generally located on the right side of the ribbon).
Or, select File > Share.
Note: If your file is not already saved to OneDrive, you'll be prompted to upload your file to OneDrive to share it.
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Select who you want to share with from the drop-down, or enter a name or email address.
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Add a message (optional) and select Send.
Share files from OneDrive on the web
Change views
The left pane lets you filter your view of items in OneDrive.
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My Files - See all of your OneDrive files and folders.
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Recent - See which Office documents you've opened most recently, whether you've modified them or not.
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Shared - See items that you've shared with other people and that other people have shared with you.
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Recycle bin - See items and folders that you've deleted.
Stop or change sharing
If you are the file owner, or have edit permissions, you can stop or change the sharing permissions.
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Select the file or folder you want to stop sharing or change.
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Right click on the file and select Manage access.
Or, select Information icon in the upper-right corner to open the Details pane.
Under the Has access section, select Manage access. - To remove or change the sharing permissions
- To completely stop sharing the item, select Stop sharing at the top of the Manage Access pane.
- To remove a link or change the permissions, click the three dots next to the link to open the Link settings pane.
- To delete the link, select the X next to the link.
- To change the link permissions, select the dropdown arrow under Link settings and choose the appropriate permission setting (Can Edit or Can View).
- To remove a user's access to the link, select the X next to the account you want to remove.
- To allow additional users access to the link, under the section This link works for, select Specify people for this link and type in the user's name or email address
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